2013-12-02 - Village Board Regular Meeting - Minutes 12804
12/02/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 2,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Lauren Stott,Management Analyst;Robert Giddens,MIS
Director; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson,
Purchasing Manager;Mike Reynolds,Director of Public Works;Mike Skibbe,Civil Engineer;Robert Pfeil,Village
Planner;Brian Sheehan,Deputy Building Commissioner-Operation;Fire Chef Vavra;Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Terson,seconded by Stein,to approve the minutes of the November 18,2013 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1221
Mr.Anderson read Warrant#1221. Moved by Ottenheimer,seconded by Trilling,to approve Warrant#1221 in the
amount of$2,710,711.64,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman appointed Bruce Kahn to serve on the Police& Fire Commission. Moved by Trilling,seconded
by Berman,to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman read a Proclamation declaring December 2013 and National Drunk&Drugged Driving(3D)
Prevention Month in the Village of Buffalo Grove,and urged everyone to promote awareness of the impaired
driving problem and to promote safer and healthier behaviors regarding the use of alcohol and other drugs,not only
during the holiday season,but throughout the year.
VILLAGE MANAGER'S REPORT
President Braiman administered the oath of office to our new Deputy Fire Chief Mike Baker. Deputy Chief Baker
was congratulated and welcomed to Buffalo Grove by all in attendance.
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Fire Chief Terry Vavra provided an update on the Village's assistance with disaster relief efforts. The Buffalo
Grove Police and Fire Departments collected items for communities struck by tornadoes on November 17,2013.
Items valued at over$8,500 were delivered to the affected communities during the week of November 25,2013.
Fire Chief Vavra reviewed the accomplishments of Fire&Police Commissioner Dr.Jerod Loeb and his countless
contributions to the Village of Buffalo Grove. Following his death,donations were made to the Village in Dr.
Loeb's name. These donations, in addition to a donation from the Joint Commission,provided funds used to
purchase ruggedized tablets for emergency responders to provide patient-centered treatment with increased
efficiency on ambulance calls. Dr.Loeb's wife,Sherri,thanked everyone for their support during his illness,and
noted how much his service to the community,particularly serving on the Fire&Police Commission,meant to him
and how happy it made him for the 24 years that they lived in Buffalo Grove.
TRUSTEE REPORTS
Trustee Terson urged residents to participate in the Blood Drive scheduled for December 7,2013 at the Alcott
Center.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2013-76—Liquor Controls
Motion to pass Ordinance#2013-76 amending Chapter 5.20 Liquor Controls.
Resolution#2013-35—Cook County Loss in Collection
Motion to pass Resolution#2013-35 requesting the County of Cook not to collect the loss in collection on taxable
property in the Village of Buffalo Grove.
Resolution#2013-36—Lake County Loss in Collection
Motion to pass Resolution#2013-36 requesting the County of Lake not to collect the loss in collection on taxable
property in the Village of Buffalo Grove.
Resolution#2013-37—Corporate Personal Property Replacement Tax
Motion to pass Resolution#2013-37 regarding Corporate Personal Property Replacement Tax Distribution.
Communications Policy
Motion to approve Village of Buffalo Grove Communications Policy.
Mobile Video Recording System
Motion to authorize replacement of Mobile Video Recording System.
Liquid Calcium Chloride
Motion to authorize purchase of Liquid Calcium Chloride for snow and ice removal.
It was requested that Item 10.A. be removed from the Consent Agenda.
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Moved by Trilling,seconded by Terson,to approve the Consent Agenda,minus Item 10.A.,Ordinance#2013-76,
Liquor Controls. Upon roll call,Trustees voted as follows on the Consent Agenda:
�./ AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-77—LEVY AND COLLECTION OF TAXES
Moved by Berman, seconded by Stein,to pass Ordinance#2013-77 for the levy and collection of taxes for the fiscal
year commencing on the 1st day of January 2014 and ending on the 31 st day of December 2014, in accordance with
materials contained in Board packets and the draft ordinance contained therein.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item that he prepared,as well as his letter to Mr.Bragg of November 25,2013.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2013-38—FISCAL 2014 BUDGET
Moved by Berman,seconded by Trilling to pass Resolution#2013-38 adopting the Fiscal 2014(January 1-
December 31,2014)Budget for the Village of Buffalo Grove, in accordance with the proposed resolution contained
in Board packets and the materials which the Board has received in the past and discussed at previous meetings.
Trustee Berman reiterated what was said at the last meeting in that Mr.Anderson and Mr.Bragg and the entire staff
have done yeoman's work this year in bringing forth a balanced budget in a difficult situation under less than ideal
circumstances. Both the property tax levy and the budget more than met Board expectations.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-78—COLLECTIVE BARGAINING
Moved by Trilling,seconded by Berman,to pass Ordinance#2013-78,authorizing the Village Manager to enter into
a Collective Bargaining Agreement with the Metropolitan Alliance of Police,Police Patrol Officer Chapter#672.
Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr. Malinowski.
Trustee Berman expressed gratitude to both staff and the negotiating team, as well as the negotiating team from the
Police Department for bringing forward a fair and reasonable agreement.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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BUFFALO GROVE DAYS SERVICES
Moved by Sussman, seconded by Ottenheimer,to reject proposals for Buffalo Grove Days items:Portable Power
Rental and Setup,Amusement Rides and Activities, Sound and Lighting Services,and Mobile Stage Services,and
continue to seek new sources for these services in an effort to achieve competitive pricing and comparison costs.
Mr.Bragg reviewed the proposal,details of which may be found in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson. Mr.Robinson then answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PORTABLE RESTROOM RENTAL
Moved by Sussman, seconded Terson, to reject proposals for Buffalo Grove Days Portable Restroom Rental and
Service and grant authorization to seek proposals a second time.
Mr. Bragg reviewed the proposal, details of which may be found in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TENT RENTAL AND EQUIPMENT
Moved by Sussman, seconded by Berman,to award the contract for tent and equipment rental services to Indestructo
Rental Company,Inc.
Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2014 PRINTING SERVICES
Moved by Berman, seconded by Trilling,to approve award of bid for 2014 printing services to Presstech,Inc., in
accordance with materials contained in Board packets.
Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
�•/ • Motion declared carried.
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2014 CUSTODIAL SERVICES
Moved by Stein, seconded by Terson, to award the contract for 2014 custodial services to Citywide Building
Maintenance in an amount not to exceed$72,410.00,in accordance with information contained in Board packets.
Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PUMP HOUSE IMPROVEMENTS
Moved by Stein, seconded by Berman, to reject bids and authorize re-bidding pump house improvements in
accordance with information contained in Board packets.
Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Reynolds.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-76—LIQUOR CONTROLS
Trustee Trilling stated that he asked that this item be removed from the Consent Agenda because he believes it
deserves discussion by the Village Board,since it relates to the ability for filling stations to be able to sell wine and
beer from their locations.
Board discussion ensued with regard to the pros and cons of alcohol sales being allowed at filling stations.
Mr. Raysa reviewed the recommended actions for the Village Board in the proposed ordinance,details of which may
be found in the Village Board Meeting Agenda Item Overview prepared by Mr. Bragg.
Gayle Wojciechowski,Director of Operations for Bucky's stores in Chicago,and Carlos Corniff,Territory Manager
for Buchanan Energy reviewed the anticipated staffing for Bucky's.
Moved by Trilling, seconded by Ottenheimer,to pass Ordinance#2013-76 amending Chapter 5.20 Liquor Controls.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
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ADJOURNMENT
' Moved by Sussman, seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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The meeting was adjourned at 8:35 P.M.
a4tr�
Janet 1Vf Sitabian,Village Clerk
APPROVED BY M THIS 16th DAY OF December ,2013
V lage President