2013-11-04 - Village Board Regular Meeting - Minutes 12795
11/04/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,NOVEMBER 4,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein,
and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas, Deputy Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of
Human Resources; Lauren Stott,Management Analyst;Mike Reynolds,Director of Public Works;Rick Kuhl,
Superintendent of Public Works;Tom Milas,Public Works Forestry Department;Robert Pfeil,Village Planner;
Darren Monico, Village Engineer;Brett Robinson,Purchasing Manager;Police Chief Casstevens;and Fire Chief
Vavra.
APPROVAL OF MINUTES
Moved by Stein, seconded by Ottenheimer,to approve the minutes of the October 21,2013 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Moved by Terson,seconded by Ottenheimer,to approve the minutes of the October 28,2013 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
WARRANT#1219
Mr.Anderson read Warrant#1219. Moved by Stein,seconded by Terson,to approve Warrant#1219 in the amount
of$1,829,819.17,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman recognized and honored all veterans on Veteran's Day,and particularly those who served in
World War II.
President Braiman read a commendation honoring Al Kamikow who fought at the Battle of Normandy and received
the Bronze Star and the Purple Heart. Mr.Kamikow is being honored by the French government with the Knight of
�•/ the Legion of Honor medal,and is being paid tribute for his service to the French people.
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President Braiman read a commendation recognizing Irving Weiner who served and was wounded in the Iwo Jima
invasion. Mr. Weiner recently had the privilege of flying on the Honor Flight to Washington,D.C.to visit the war
memorials.
President Braiman thanked both of these veterans,as well as all veterans, for their service to our country. President
Braiman presented the commendations to both gentlemen as they were congratulated by the audience and the Board.
VILLAGE MANAGER'S REPORT
Chief Vavra recognized three of our firefighters,Deputy Chief Doug Postma,Battalion Chief Joe Wieser,Jr.,and
Lieutenant William"Kent"Brecht,who are retiring with a total of 87 years of experience with the Buffalo Grove
Fire Department.
Chief Vavra introduced Mike Baker who will begin serving as our new Deputy Fire Chief on November 25,2013.
Mr. Baker stated that he is excited to begin working with the Buffalo Grove Fire Department because of the
outstanding reputation of the community and the Fire Department. 1
Mr. Anderson reviewed the Truth in Taxation Act,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared. Mr.Anderson stated that the levy is a less than 5%increase over the
previous year;therefore,a Public Hearing is not required.
President Braiman congratulated staff for keeping the levies as low as possible.
Moved by Berman, seconded by Trilling,to accept the calculations showing a 1.96%rate of change,thereby not
requiring publication for and holding a Public Hearing as required by the Truth in Taxation Act. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Tom Milas,provided an update on Emerald Ash Borer removals for 2013,and previewed the EAB video which +
has been produced by the Village. This video will be posted on the Village website and aired on BGTV to continue 1
to get the word out to residents.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Resolution#2013-33—IDOT
Motion to pass Resolution#2013-33,authorizing the execution of an Agreement between the Illinois Department of
Transportation and the Village of Buffalo Grove for the Upgrade of Certain State Owned Traffic Signals.
Resolution#2013-34—Bike/Pedestrian Improvements
Motion to pass Resolution#2013-34,authorizing an Intergovernmental Agreement between the Village of Buffalo
Grove and the Village of Wheeling related to the installation and ongoing operation and maintenance of Dundee
Road Shared Use Bike Path and Related Bike/Pedestrian Improvement.
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v Police Pension Fund
Motion to accept the Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report—
December 31,2012.
Firefighter's Pension Fund
Motion to accept the Village of Buffalo Grove Firefighter's Pension Fund—Municipal Compliance Report—
December 31,2012.
Village Newsletter
Motion to authorize bid for printing services for Village Newsletter.
Proclamation—Deputy Chief Doug Postma
Motion to recognize and honor Deputy Chief Doug Postma for his years of service to the Buffalo Grove Fire
Department and to wish him well in his retirement.
Proclamation—Battalion Chief Joe Wieser,Jr.
Motion to recognize and honor Battalion Chief Joe Wieser,Jr. for his years of service to the Buffalo Grove Fire
Department and to wish him well in his retirement.
Proclamation—Lieutenant William "Kent"Brecht
l Motion to recognize and honor Lieutenant William"Kent"Brecht for his years of service to the Buffalo Grove Fire
v Department and to wish him well in his retirement.
Proclamation—Native American Heritage Month
Motion to declare November,2013 as Native American Heritage Month in the Village of Buffalo Grove.
Plaza Improvements
Motion to accept Certificate of Initial Acceptance and Approval: Plaza Improvements.
Village Newsletter
Motion to authorize bid for printing services for Village Newsletter.
Moved by Trilling,seconded by Ottenheimer,to approve the Consent Agenda.
President Braiman read each of the Proclamations honoring Deputy Chief Douglas Postma,Battalion Chief Joe
Wieser,Jr. and Lieutenant William"Kent"Brecht.
Douglas Postma and Joe Wieser,Jr.,who were in attendance,were introduced by Chief Vavra. Both gentlemen
thanked the community,the Fire Department and the Board for the great years they have enjoyed with the Buffalo
Grove Fire Department.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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ORDINANCE#2013-74—METRA PARKING METERS
Moved by Berman,seconded by Trilling,to pass Ordinance#2013-74,Award of Contract: Automated Pay by
Space Parking Meters.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Robinson. Mr.Anderson then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-75—LONG GROVE CONFECTIONERY
Moved by Stein, seconded by Terson,to pass Ordinance#2013-75,Long Grove Confectionery,333 Lexington
Drive, Special Use for retail sales in the Industrial District.
Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil,noting that the proposed ordinance is basically just a change in ownership.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
METRA PARKING METERS
Moved by Berman,seconded by Terson,to award contract for automated pay per space parking meters,as proposed
in Board packets.
Mr. Robinson reviewed the bidding process,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared. Mr. Robinson then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
SEWER TELEVISING
Moved by Stein, seconded by Sussman,to award the bid for 2013 Sanitary and Storm Sewer Televising to CTR
Systems at their low bid unit prices at an amount not to exceed$100,000.
Mr.Bragg reviewed the bid scenario in this instance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Robinson.
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Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2014 UNIFORM RENTAL SERVICES
Moved by Stein, seconded by Terson,to award a contract to G&K Services for Uniform Rental Services in the
amount of$14,607.32, in accordance with information contained in Board packets.
Mr.Bragg reviewed the bid scenario in this instance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Robinson.
Mr. Raysa presented a brief overview of the negotiations.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
SNOW AND ICE REMOVAL SERVICES
Moved by Stein, seconded by Sussman,to approve staff recommendation to reject all proposals for snow and ice
removal services and to continue to providing the services in house.
Mr.Robinson reviewed the bid process,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
23031 N.PRAIRIE ROAD
Moved by Terson,seconded by Sussman,to approve pre-application conference for 23031 N.Prairie Road,petition
for annexation with zoning in the R-1 District.
Mr. Bragg reviewed the request of the petitioners,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Pfeil.
Trustees Terson and Sussman amended the motion to direct staff to draft an Annexation Agreement.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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v QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
EXECUTIVE SESSION
Moved by Trilling, seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Approval
of Closed Session Minutes, Section 2(c)(21)of the Illinois Open Meetings Act,and Collective Bargaining,Section
2 (c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees-voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 8:35 P.M.until 9:03 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Sussman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:04 P.M.
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J Sirabian,Village Clerk
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APPROVED BY ME THIS 18th DAY OF November ,2013
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