2013-10-21 - Village Board Regular Meeting - Minutes 12791
10/21/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,OCTOBER 21,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein,
and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Lauren Stott,Management Analyst;Art Malinowski,Director
of Human Resources; Robert Giddens, IT Director;Robert Pfeil,Village Planner;Brett Robinson,Purchasing
Manager;Brian Sheehan, Deputy Building Commissioner—Operations;and Carol Berman,Deputy Building
Commissioner—Administration.
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Sussman,to approve the minutes of the October 7,2013 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 —Trilling
Motion declared carried.
WARRANT#1218
Mr.Anderson read Warrant#1218. Moved by Terson,seconded by Sussman,to approve Warrant#1218 in the
amount of$2,261,441.28,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
September,2013;there were no questions on the report.
Mr.Bragg presented a brief update on the status of Weiland Road. Staff is recommending that the Comment
Period be extended from October 31,2013 to November 15,2013.
Mr. Bragg introduced and welcomed Lauren Stott,Management Analyst,who joined Village staff last week.
Mr. Bragg announced that the 2014 Budget Presentation will take place at the November 18,2013 Regular Village
Board Meeting.
Mr.Anderson presented the 2013 Buffalo Grove Days Financial Report,details of which are contained in the
Village Board Meeting Agenda Item that he prepared,as well as his memo to Mr.Bragg of October 16,2013.
President Braiman thanked Paulette Greenberg and J.V. Springman for another outstanding event.
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TRUSTEE REPORTS
Trustee Ottenheimer reported that the Buffalo Grove Symphonic Band Concert will take place at Buffalo Grove
High School on November 3,2013.
The Village Clerk reviewed the purpose of the upcoming Civics Forum to be held on October 28,2013. The
participating students met for orientation this evening,and are now observing our Village Board Meeting. Each of
the students then introduced themselves to the audience.
CONSENT AGENDA
President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-71—Vehicle Seizure and Impoundment
Motion to pass Ordinance#2013-71,amending Chapter 10.20,Vehicle Seizure and Impoundment,of the Village of
Buffalo Grove Municipal Code.
Proclamation—B'nai B'rith
Motion to recognize the 170th Year Anniversary of B'nai B'rith International.
Moved by Sussman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-72—WATER SUPPLY CONTRACT
Moved by Stein, seconded by Sussman,to pass Ordinance#2013-72,Amended and Restated Water Supply Contract
with the Northwest Water Commission, in accordance with information contained in Board packets.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-73—EPIC POWER&CONDITIONING
Moved by Terson,seconded by Ottenheimer,to pass Ordinance#2013-73,approving a special use for a recreation
facility in the Industrial District,EPIC Power&Conditioning, 1620 Barclay Boulevard.
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Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Josh Refenes,owner of EPIC Power&Conditioning,reviewed the business owned by him and his wife,Heather.
In answer to a question from President Braiman, Mr.Refenes stated that he has read the proposed ordinance and
intends to be bound by it.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman, Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
INDEPENDENT FINANCIAL AUDITING SERVICES
Moved by Berman,seconded by Sussman,to award contract for Independent Financial Auditing Services to Baker
Tilly,in accordance with materials contained in Board packets and the memorandum from staff dated October 17,
2013
Mr.Anderson reviewed the proposed contract award,details of which are contained in the Village Board Meeting
Agenda Item Overview as well as his memo to Mr.Bragg of October 17,2013. Mr.Anderson also expanded on the
additional review that he conducted to ensure that this is a qualified bidder based not only on price,but also
municipal experience.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman, Trilling, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
MELROSE PYROTECHNICS
Moved by Sussman, seconded by Terson,to award contract to Melrose Pyrotechnics,Inc. for pyrotechnic services
for Buffalo Grove Days and the 4th of July,as per information cited in Board packets.
Mr.Robinson reviewed the proposed contract award,after which he answered questions from the Board with regard
to the low number of bidders responding.
Lengthy discussion ensued regarding the fairly significant drop off in responses to our invitations to bid or make
proposals on potential contracts with the Village. Staff will investigate and report back to the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2014 CUSTODIAL SERVICES
Mr. Bragg reviewed the bid scenario in this instance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Robinson.
Moved by Trilling, seconded by Terson,to waive bids and authorize staff to begin negotiating with the individual
vendors who originally bid on the custodial services.
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Discussion ensued as to whether the item should be rebid or staff should negotiate.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer
NAYS: 1 —Stein
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
J. V. Springman,222 Stanton Drive,thanked the entire Board for their support of Buffalo Grove Days. On behalf
of himself and Paulette Greenberg,he thanked the entire Committee for all of their hard work to make the event a
success. Mr. Springman also thanked the Police,Fire and Public Works employees for the tremendous support that
they provided to the Committee and the residents.
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:35 P.M.
CZerlSirabian,Village Clerk
APPROVED BY ME THIS 4th DAY OF November ,2013
ipp,.e resident
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