2013-10-07 - Village Board Regular Meeting - Minutes 12785
10/07/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE, ILLINOIS ON MONDAY,OCTOBER 7,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman, Sussman,Terson, Stein,and
Ottenheimer. Trustee Trilling was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of
Human Resources;Robert Giddens,IT Director; Rick Kuhl, Superintendent of Public Works;Robert Pfeil,Village
Planner;Brett Robinson,Purchasing Manager;Brian Sheehan,Deputy Building Commissioner—Operations;Carol
Berman, Deputy Building Commissioner—Administration;Police Chief Casstevens;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Terson, seconded by Berman,to approve the minutes of the September 9,2013 Rescheduled Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
Moved by Terson,seconded by Ottenheimer,to approve the minutes of the September 30,2013 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
WARRANT#1217
Mr. Anderson read Warrant#1217. Moved by Berman,seconded by Stein,to approve Warrant#1217 in the amount
of$4,183,105.04,as amended by Mr. Anderson,authorizing payment of bills listed. Upon roll call,Trustees voted
as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman appointed Steve Klopfer to the Commission for Residents with Disabilities for a one-year term.
Moved by Sussman, seconded by Stein,to concur with President Braiman's appointment. Upon roll call,Trustees
voted as follows:
12786
10/07/2013
AYES: 5—Berman, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
President Braiman appointed Lawrence King to the Farmer's Market Committee for a one-year term. Moved by
Stein,seconded by Berman,to concur with President Braiman's appointment. Upon roll call,Trustees voted as
follows:
AYES: 5—Berman, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
President Braiman appointed Brian Rubin to the Board of Police& Fire Commission for a one-year term. Moved
by Ottenheimer, seconded by Stein to concur with President Braiman's appointment. Upon roll call,Trustees voted
as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
President Braiman thanked the appointees,as well as all of our volunteers, for the wonderful service they perform
for all of our residents.
President Braiman read a Proclamation declaring October as Domestic Violence Awareness Month in the Village
of Buffalo Grove and urged all citizens to participate in activities to eliminate the use of personal and institutional
violence against women.
President Braiman read a Proclamation declaring October as Disability Awareness Month in the Village of Buffalo
Grove to celebrate and recognize people with disabilities.
President Braiman read a Proclamation declaring October 31,2013 as Trick or Treat Day in Buffalo Grove and
urged children and their parents to cooperate in limiting the time of trick-or-treat activities between the hours of 2:00
and 7:00 P.M. Parents and other responsible adults are urged to accompany children,and householders,wherever
they are able to do so,are urged to cooperate in making this a happy occasion for all youngsters.
President Braiman presented an overview on the Didier Farm/Des Plaines River Flood Study,noting that the
Army Corps of Engineers has taken the reservoir out of their plans and are searching for another location.
Paulette Greenberg,Co-Chair of the Buffalo Grove Days Committee,on behalf of Co-Chair J.V. Springman and
the entire Committee,thanked everyone who participated and attended the festival this past year. Special thanks to
the Police and Fire Chiefs for their assistance in implementing the emergency weather plan twice during the
weekend.
President Braiman also thanked Village staff for their efforts over the weekend,as well as the Committee and the
residents for their cooperation to ensure a successful festival.
FIREFIGHTER OF THE YEAR
Since 2008 the Fire Department has been recognizing one member of the department for their contribution to the
Village. The award is co-sponsored by the Buffalo Grove Rotary club. Pam Gibbons,President of Rotary,reviewed
the criteria by which the recipient is chosen. Ms. Gibbons recognized Lt. Wendill Bills as the recipient of the 2013
Firefighter of the Year. Lt. Bills was presented with a plaque and a monetary award to be donated to the Kidney
12787
10/07/2013
Foundation in his name. Chief Vavra reviewed the accomplishments of Lt. Bills and presented him with a
certificate,a ribbon for his dress uniform,and a plaque with his name inscribed on it to be hung at the headquarters
station,and a personal trophy.
Lt. Bills related some of the highlights of his 30 year career with the Buffalo Grove Fire Department and thanked his
fellow firefighters for the wonderful experience that his career has been.
On behalf of the Board and the entire community,President Braiman thanked and congratulated Lt.Bills on a well-
deserved recognition,and he also thanked the entire Fire Department for their commitment and dedication to our
residents.
TRUSTEE REPORTS
Trustee Stein reported that the Farmer's Market has ended for the season,and he thanked everyone involved in the
event for all of the hard work that they do beginning in January and running through the end of the season in order to
make our Farmer's Market a huge success. Trustee Stein also thanked all of the patrons who frequent the Market
every Sunday morning,and announced that June 15,2014 is opening day for 2014.
CONSENT AGENDA
President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-68—Municipal Code
Motion to pass Ordinance#2013-68, amending Title 8,Health and Safety of the Village of Buffalo Grove Municipal
�•/ Code.
Ordinance#2013-69—Brunswick's
Motion to pass Ordinance#2013-69,approving an Amendment to Exhibit G of Ordinance#2013-32 for
Brunswick's—Buffalo Grove, 350 McHenry Road.
Ordinance#2013-70—Speedway
Motion to pass Ordinance#2013-70,granting certain variations to the Buffalo Grove Sign Code for Speedway,
LLC,201 N. Milwaukee Avenue.
•
Proclamation—Fire Prevention Week
Motion to proclaim October 7-13,2013 as Fire Prevention Week throughout Buffalo Grove,and October as Fire
Prevention Month.
Proclamation—Sergeant Parkinson
Motion to commend Sergeant Steven P. Parkinson on 25 years of service with the Village of Buffalo Grove, 1988-
2013.
Sewer Televising Contract
Motion to authorize bid for 2013 Sewer Televising Contract.
Li
12788
10/07/2013
Clarke Environmental Mosquito Management,Inc.
Motion to award contract to Clarke Environmental Mosquito Management,Inc. for mosquito Abatement Services
for Fiscal Year 2014.
Moved by Terson, seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
ORDINANCE#2013-67—REVISED FEES&FINES
Moved by Berman,seconded by Sussman,to pass Ordinance#2013-67,providing for Revised Fees and Fines in the
Village of Buffalo Grove Municipal Code, in accordance with material contained in Board packets, in particular the
draft ordinance dated 8/20/2013.
Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Ms.Maltas.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
2014 CUSTODIAL SERVICES
Moved by Stein, seconded by Terson,to reject all custodial services bids,waiver of same bids,and authorization for
staff to negotiate,in accordance with information contained in Board packets.
Mr. Robinson reviewed the bid scenario in this instance,details of which are contained in the Village Board Meeting
{ Agenda Item Overview that he prepared.
After lengthy discussion,Trustees voted as follows on the motion:
AYES: 3—Berman,Terson,Ottenheimer
NAYS: 2—Sussman, Stein
ABSENT: 1 —Trilling
Motion needed 4 affirmative votes and was defeated.
Moved by Berman, seconded by Ottenheimer,to reject all current bids. Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
2014 UNIFORM RENTAL SERVICES
Moved by Stein, seconded by Berman,to reject all uniform rental services bids, waiver of said bids,and
authorization for staff to negotiate with the two vendors as detailed in Board packets.
12789
10/07/213
The motion was amended to simply reject all bids. The amendment was accepted by Trustees Stein and Berman.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman, Sussman, Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
Moved by Berman, seconded by Stein,to waive bids and authorize staff to negotiate with vendors regarding the
2014 Uniform Rental Services Contract. Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Marge Foss,2254 Carlyle Court, said that she was at the Public Hearing for the Weiland Road project last week,
and stated that she did not feel that attendees received answers that they deserved. Ms.Foss and others who
attended are requesting that a follow up Public Hearing be scheduled so that residents are able to have their
questions answered in a transparent manner supported by facts and data.
Mr. Bragg stated that we are currently in a"comment period"so it would be inappropriate for the Village to take
any action until the comment period is closed. As far as scheduling another Public Hearing,he would have to
review that under the Federal guidelines to see what options are available. Staff will review and present a report to
the Board.
EXECUTIVE SESSION
Moved by Sussman,seconded by Stein,to move to Executive Session for the purpose of discussing Probable or
Imminent Litigation, Section 2(c)(11)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Berman, Sussman, Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Trilling
Motion declared carried.
The Board moved to Executive Session from 8:42 P.M. until 9:03 P.M.
12790
10/07/2013
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The meeting was adjourned at 9:05 P.M.
Jaht-M. Sirabian,Village Clerk
APPROVED BY THIS 21st DAY OF October ,2013
• tit
isfi. Preside t
Li
Ill
Li