2013-09-09 - Village Board Regular Meeting - Minutes 12779
09/09/2013
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 9,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:42 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein,
and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village;Art Malinowski,Director of Human
Resources;Robert Giddens, IT Director;Michael Reynolds,Director of Public Works;Robert Pfeil,Village
Planner;Brett Robinson,Purchasing Manager;Darren Monico,Village Engineer;Brian Sheehan,Deputy Building
Commissioner—Operations;Police Chief Casstevens;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Berman,seconded by Trilling,to approve the minutes of the August 19,2013 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
Motion declared carried.
WARRANT#1216
Mr.Robinson read Warrant#1216. Moved by Ottenheimer,seconded by Sussman,to approve Warrant#1216 in the
amount of$1,964,360.29,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman thanked everyone involved for another successful Buffalo Grove Days celebration. There were
some special circumstances due to weather on Friday and Sunday evenings. The committee and Village staff did an
outstanding job of executing the emergency evacuation plan and deserve special thanks. Also special thanks to our
residents for their cooperation in following the plan.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
August,2013;there were no questions on the report.
With regard to the recent passage of the Concealed Carry legislation,there will be signage specifications published
by the Illinois State Police where signs may be posted that concealed carry is prohibited in certain buildings. There
will be a sign posted outside Village Hall so that people are aware that concealed carry is not allowed in our
buildings.
12780
09/09/13
Mr. Bragg noted that the Weiland/Lake Cook Public Hearing has been scheduled for October 2,2013 at 6:00 P.M.
at Aptakisic Junior High School. More information regarding comment and public participation will be made public
as it becomes available.
There will be a Committee of the Whole meeting at 6:30 P.M.on September 30,2013. Topics for discussion
include(but are not limited to): Metra parking passes;2013 tax levy;pay for performance; stormwater utility;
E-services(permits and licensing);Water Fund 20 year pro-forma review;Home Rule sales tax sunset review;
Capital Improvement Program;fund balance policy;and communications policy.
Chief Casstevens presented a brief update on Medical Marijuana legislation and what actions are being taken by
the Village to be prepared for those regulations to take effect in January. Some of the issues under review by
Village staff include: regulations for cultivation centers,separation requirements and licensing;regulations for
dispensaries, separation requirements and licensing;regulations affecting the possession or use of medical cannabis
by Village employees;and standards for determining impaired driving under the act as written and as may be
amended.
JET'S PIZZA
Julie Kamka recognized Jet's Pizza for their continuing support of the Community Blood Donor Commission. Since
September 2011,Jet's has been donating pizza box coupons for participating blood donors at the four Community
Blood Drives held annually. In addition,they have been donating a pizza lunch to the LifeSource staff and
volunteers. A plaque will be presented to the owners of Jet's Pizza,along with the sincere thanks of the Board and
the community.
II
HECHTMAN BROTHERS HEROES
Trustee Sussman reviewed the incident that took place on April 21,2013. The Hechtman brothers closed up their
Skokie restaurant and were driving home when the semi-truck in front of them swerved on the Edens Expressway,
struck another car and burst into flames.
Ken Hechtman stopped his car and the two brothers ran toward opposite ends of the truck.They could feel intense
heat and see the dark smoke in the air.They also heard the truck explode twice. Daniel Hechtman ran toward the
front of the semi and helped pull a passenger out of the fiery compartment. Ken Hechtman ran toward the back of
the truck,intending to stop traffic. Instead,he heard voices calling for help underneath the truck. As he walked
toward the truck,he saw a car underneath with a woman and young girl lying next to the vehicle.The woman's hair
was on fire and flames covered the back of the girl's jacket. Ken managed to grab the two from underneath and put
out the flames. The two men are now raising funds for the mother and child who were evicted from their home
while in the hospital.
President Braiman then read a Commendation for the Hechtman brothers which he presented to them as they were
recognized by the audience and the Board.
TRUSTEE REPORTS
Trustee Trilling reported on the activities that will be featured during the Fire Department Open House to be held
on Saturday, September 21,2013 from 10:00 A.M.to 2:00 P.M.,and he urged all residents to attend.
Trustee Stein reported that the Farmer's Market will be operating every Sunday morning through the beginning of
October;he highlighted some of the attractions that will be a part of the Farmer's Market. President Braiman
thanked the volunteers who work hard all year to make our Farmer's Market possible.
I
12781
09/09/2013
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-56—Liquor Controls
Motion to pass Ordinance#2013-56,amending Chapter 5.20 Liquor Controls,Class A.
Ordinance#2013-57—Chase Bank
Motion to pass Ordinance#2013-57,granting variations to the Buffalo Grove Sign Code for Chase Bank, 850 S.
Buffalo Grove Road.
Resolution#2013-31—Streambank Stabilization
Motion to pass Resolution#2013-31,approving an Intergovernmental Agreement with the Lake County Stormwater
Management Commission related to the Kildeer Creek Streambank Stabilization Project.
Snow and Ice Removal
Motion to authorize Request for Proposals for Snow and Ice Removal Services.
Energy Performance Contracting Project
` Motion to authorize Request for Proposals for an Energy Performance Contracting Project.
V
Moved by Terson,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-58—ARNS PROPERTY
Moved by Stein, seconded by Berman,to pass Ordinance#2013-58,approving an Annexation Agreement for the
Arns property,23077 N.Prairie Road and 16471 W. Brockman Avenue.
Mr. Bragg reviewed the proposed ordinance,as well as the following two ordinances,details of which are contained
in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Colleen Arns confirmed to President Braiman that she is in agreement with the way it stands.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-59—ARNS PROPERTY
l Moved by Stein, seconded by Berman,to pass Ordinance#2013-59,annexing the Arns property,23077 N.Prairie
�/ Road and 16471 W.Brockman Avenue, in accordance with information contained in Board packets.
12782
09/09/2013
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-60—ARNS PROPERTY
Moved by Stein, seconded by Berman,to pass Ordinance#2013-60,approving zoning in the R-2 one-family
residential district for the Arns property,23077 N.Prairie Road and 16471 W.Brockman Avenue, in accordance
with information contained in Board packets. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-61—JOHNSON PROPERTY
Moved by Stein, seconded by Ottenheimer,to pass Ordinance#2013-61,approving an Annexation Agreement for
the Johnson property,23137 N. Prairie Road,in accordance with information contained in Board packets.
Mr. Bragg reviewed the proposed ordinance,as well as the following two ordinances,details of which are contained
in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil.
Sherry Ward Johnson confirmed to President Braiman that she is in agreement with the way it stands.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-62—JOHNSON PROPERTY
FMoved by Stein, seconded by Berman,to pass Ordinance#2013-62,annexing the Sherry Ward Johnson property,
23137 N.Prairie Road,in accordance with information contained in Board packets. Upon roll call,Trustees voted
as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-63—JOHNSON PROPERTY
Moved by Stein, seconded by Berman,to pass Ordinance#2013-63,approving zoning in the R-2 one-family
residential district for the Sherry Ward Johnson property,23137 N.Prairie Road, in accordance with information
contained in Board packets. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman welcomed both the Arns and Johnsons to the Village of Buffalo Grove.
12783
09/09/2013
ORDINANCE#2013-64—508 CAMERON WAY
Moved by Sussman,seconded by Terson,to approve a variation of the Village Development Ordinance concerning
the driveway apron at 508 Cameron Way.
Mr.Bragg reviewed the request of the petitioner,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Pfeil.
Ken Brandt, 508 Cameron Way,also reviewed his request for a variation of the Development Ordinance stating that
the contractor has admitted to the mistake,but the work is done,and it is balanced and does look good. Mr.&Mrs.
Brandt explained how the mistake was made and apologized for the mistake. They then answered questions from
the Board
Plan Commissioner Matt Cohn reviewed the deliberations that took place at their meeting.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-65—BG CAR WASH
Moved by Ottenheimer,seconded by Sussman,to pass Ordinance#2013-65,granting variations to the Buffalo
Grove Sign Code for BG Car Wash Management,LLC, 1691-1697 Weiland Road,in accordance with the
information provided to the Board.
Mr.Bragg clarified that this ordinance requires four(4)affirmative votes to pass.
Trustee Berman stated that he previously agreed with the original decision of the ZBA,however,he respects the fact
the majority of the members of the Village Board agreed to allow the variance,and as such he sees no reason to
stand in the way of the proposed ordinance which reflects the majority will of the Board. Since four votes are
required for passage,he will cast an affirmative vote along with the majority that voted to overturn the ZBA
decision because he believes that is the right thing to do.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-66-FEES
Moved by Trilling, seconded by Sussman,to pass Ordinance#2013-66,adding Chapter 3.38, Specialized
Emergency Response and Recovery Fees to the Village of Buffalo Grove Municipal Code,per attachments.
Mr. Bragg reviewed the proposed ordinance.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman, Trilling, Sussman, Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
�.1
\..../
\,....1
12784
09/09/2013
ORDINANCE#2013-67—FEES& FINES
Moved by Stein,seconded by Terson,to defer discussion on Ordinance#2013-67,providing for revised fees and
fines in the Village of Buffalo Grove Municipal Code.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
1620 BARCLAY BOULEVARD
Moved by Terson,seconded by Sussman,to refer to the Plan Commission a Special Use for a recreation facility in
the Industrial District, 1620 Barclay Boulevard.
Joshua Refenes of EPIC Power&Conditioning,LLC reviewed his request for a special use to conduct personal
fitness training activities at 1620 Barclay Boulevard in the Rogers Centre for Commerce.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Jeff Lieberman,2250 Avalon Drive,asked when the meeting will be held on the Weiland/Lake Cook Road
Project. Mr. Bragg noted that the meeting will be held on October 2,2013 at Aptakisic Junior High School.
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:35 P.M.
n''� ,yam
t M. Sirabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF October ,2013
etliiiik
W Sr 'like a President
1�