2013-08-19 - Village Board Regular Meeting - Minutes 12771
08/19/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
�-/ BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 19,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,and
Stein. Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Leisa Niemotka,Assistant to the Village Manager;Art
Malinowski,Director of Human Resources;Robert Giddens,IT Director;Michael Reynolds,Director of Public
Works;Robert Pfeil,Village Planner;Mike Skibbe,Civil Engineer;Brett Robinson,Purchasing Manager;Darren
Monico,Village Engineer;Brian Sheehan,Deputy Building Commissioner—Operations; Carol Berman,Deputy
Building Commissioner—Administration;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Berman, seconded by Sussman,to approve the minutes of the July 15,2013 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 -Ottenheimer
Motion declared carried.
Moved by Terson,seconded by Berman,to approve the minutes of the July 29,2013 Committee of the Whole.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 -Ottenheimer
Motion declared carried.
WARRANT#1215
Mr. Robinson read Warrant#1215. Moved by Trilling,seconded by Sussman,to approve Warrant#1215 in the
amount of$5,240,148.63,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 -Ottenheimer
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Carol Berman presented an overview of the le Annual Fine Arts Festival at the Town Center. This program was
presented by the Village of Buffalo Grove with the assistance of the Arts Commission. The weekend started with a
concert in Rotary Green by the Buffalo Grove Jazz Band. There were 111 artists from around the United States that
exhibited. Special events for the weekend included a Youth Art Tent and a performance by the Special Gifts
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Theater. Among the artists,the Buffalo Grove Art Festival is known for the amazing number of volunteers who
distribute bottled water and booth sit for the artists. Over the weekend many of the artists stopped to say thanks for
the wonderful support that was offered. No other festival has such a wonderful group of volunteers. A special
thanks to two major sponsors, Sanders Court Pediatrics and Arthur J.Rogers&Co. In addition,many of the local
businesses donated water,bagels,cookies,muffins,etc. all of which went to support the artists in attendance.
Debi Moritz of the Buffalo Grove Blood Commission recognized Deerfields Bakery for their continuing support of
the Community Blood Donor Commission by donating cookies for the participating blood donors to the four
Community Blood Drives annually for more than thirty years . Ms. Moritz presented the award to Tim Schmidt of
Deerfields Bakery.
President Braiman reported that the Village of Buffalo Grove was recently named to Money Magazine's 50 Best
Places to Live: America's Best Small Towns. With a 2013 ranking of 46,Buffalo Grove is in the top 2.5%of all
communities in the United States with a population between 10,000 and 50,000,and is the only Illinois community
to receive this distinguished honor.The screening process takes into account a range of quality of life variables,
from the traditional schools,parks and crime statistics to air quality,commuting time,weather and affordability,but
most importantly,our residents. President Braiman congratulated the entire community on receiving this honor.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
July,2013;there were no questions on the report.
Mr. Bragg introduced and welcomed Michael Reynolds,our new Director of Public Works.
PUBLIC HEARING—23077 N.PRAIRIE ROAD
At 7:44 P.M.,President Braiman opened the Public Hearing on consideration of a draft annexation and zoning
agreement concerning the Arns property,23077 N.Prairie Road. Notice of Public Hearing was published in the
Daily Herald on August 1,2013.
President Braiman swore in Colleen Arns,and her son,Patrick Arns,to give testimony.
Mr.Bragg noted that the petitioner is requesting annexation to connect her home to the Village water system.
Mr.Pfeil provided details of this proposal which are contained in the Village Board Meeting Agenda Item Overview
that he prepared.
Staff then answered questions from the Board.
Mr. Raysa noted that the purpose of this Public Hearing is to present to the public a draft annexation agreement
which is dated 8/15/2013;a Public Hearing is required for a draft annexation agreement;changes are allowed by
State Statute between this Public Hearing and the final annexation agreement;this Public Hearing is also for zoning
on the premises.
Mr. Bragg confirmed that R-2 zoning is proposed for the annexation,which staff agrees is proper zoning for this
parcel and location;the parcel meets all requirements except for the front yard setback,which would be
grandfathered in because of the non-confirming use.
The agreement should be brought back before the Board at the September 9,2013 meeting. Mr.Raysa stated that
the Public Hearing may be closed at this time.
President Braiman asked if there were any comments or questions from the audience or other governing bodies.
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A resident of 23076 N.Richards Court had a question concerning an adjoining parcel,which was answered by Mr.
Raysa.
At 7:52 P.M.,President Braiman closed the Public Hearing.
PUBLIC HEARING—23137 N.PRAIRIE ROAD
At 7:53 P.M.,President Braiman opened the Public Hearing on consideration of a draft annexation and zoning
agreement concerning the Johnson property,23137 N.Prairie Road. Notice of Public Hearing was published in the
Daily Herald on August 1,2013.
President Braiman swore in Sherry Johnson to give testimony.
Mr. Bragg noted that the petitioner is requesting annexation to connect her home to the Village water system.
Mrs.Johnson reviewed her request for annexation,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Pfeil.
Mr. Raysa noted that the purpose of this Public Hearing is to present to the public a draft annexation agreement
which is dated 8/15/2013;a Public Hearing is required for a draft annexation agreement;changes are allowed by
State Statute between this Public Hearing and the final annexation agreement;this Public Hearing is also for zoning
on the premises.
Staff will meet with both Mrs.Johnson and Mrs.Arns to clarify all sections of the draft annexation agreement.
After asking if there were any further questions,at 7:57 P.M.President Braiman closed the Public Hearing.
TRUSTEE REPORTS
Trustee Stein reported that the Farmer's Market will be operating every Sunday morning through the beginning of
October;he highlighted some of the attractions that will be a part of the Farmer's Market.
Trustee Sussman highlighted some of the attractions that will be available at our 2013 Buffalo Grove Days
celebration.
Trustee Terson presented an update on the status of his efforts to end Bullying.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-50—Cambridge Commons
Motion to pass Ordinance#2013-50,granting variations to the Buffalo Grove Sign Code for Cambridge Commons,
15-45 E.Dundee Road.
Ordinance#2013-51—Municipal Bond Fee
Motion to pass Ordinance#2013-51,adding Chapter 3.70,Municipal Bond Fee,to the Buffalo Grove Municipal
Code.
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Ordinance#2013-52—Liquor Controls
Motion to pass Ordinance#2013-52,amending Chapter 5.20 Liquor Controls,Class B.
Resolution#2013-29—Storm Sewer Systems
Motion to pass Resolution#2013-29,authorizing submittal of a Notice of Intent for renewal of a General Permit for
Discharges from Small Municipal Separate Storm Sewer Systems(MS4).
Resolution#2013-30—Lake Cook Road
Motion to pass Resolution#2013-30,authorization to enter into a Preliminary Engineering Services Agreement with
Civiltech Engineering Inc. for the Phase II Design of the Lake Cook Road Improvements.
Journeys Homeless Shelter
Motion to enter into partnership with Journeys Homeless Shelter.
Auditing Services
Motion to authorize solicitation of proposals for independent financial auditing services.
Metra Parking Lot
Motion to authorize request for proposals for automated parking pay stations at the Metra parking lot.
Pump House
Motion to authorize bid for Pump House improvements.
Stormwater and Flooding Management
Motion to approve Stormwater and Flooding Management Program Grant Agreement.
Villas at Hidden Lakes
Motion to approve Certificate of Initial Acceptance and Approval,Villas at Hidden Lakes.
TKB Associates
Motion to authorize engaging the professional services of TKB Associates.
Mercury Associates
Motion to authorize engaging the professional services of Mercury Associates,Inc.
Moved by Terson,seconded by Sussman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 5—Berman,Trilling,Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
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ORDINANCE#2013-53—BODY IMPACT
Moved by Sussman,seconded by Berman,to pass Ordinance#2013-53,approving a special use for a recreation
facility in the Industrial District,Body Impact, 1624 Barclay Boulevard.
Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil. The Plan Commission conducted a public hearing on August 7,2013 and
voted 5 to 0 to recommend approval of the special use.
Angel Santiago,CEO of Body Impact Limited, is requesting a special use to conduct personal fitness training
activities at 1624 Barclay Boulevard in the Rogers Centre for Commerce(west side of Barclay Boulevard south of
Aptakisic Road).The property is in the Industrial District,and a special use is required for a recreation use.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
President Braiman welcomed Mr. Santiago and Body Impact to the Village.
ORDINANCE#2013-54—ZONING ORDINANCE
Moved by Stein, seconded by Berman,to pass Ordinance#2013-54,amending the Comprehensive Zoning
Ordinance(Title 17 of the Municipal Code)adding preschool/elementary school as a special use in the B-2 and B-3
Districts.
Mr.Bragg reviewed the proposed ordinance,as well as the next agenda item,details of which may be found in the
Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil.
There was a question as to whether or not the Village has received other requests in similar circumstances and
whether or not approval of this request could set a precedent. Staff responded to the number of inquiries and also
stated that we are protected because it is a special use.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
ORINANCE#2013-55—TORAH ACACEMY
Moved by Stein, seconded by Sussman,to pass Ordinance#2013-55,approving a special use for a
preschool/elementary school in the B-3 District,Torah Academy.
Rabbi Steven Zehnwirth of the Torah Academy reviewed the proposal of the Torah Academy,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
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Motion declared carried.
BG CAR WASH
Moved by Terson,seconded by Stein,to approve the Zoning Board of Appeals decision to deny the variation request
made by BG Car Wash Management, 1691-1697 Weiland Road.
Amendment made by Terson,seconded by Stein,to overturn the decision of the Zoning Board of Appeals to deny
the variation request made by BG Car Wash Management 1691-1697 Weiland Road.
John Imreibe,property owner,reviewed their request,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr. Sheehan.
ZBA Commissioner Frank Cesario reviewed the deliberations that took place at their meeting,as well as a brief
history of the signage on this property. Mr. Sheehan also provided details regarding signage on this property.
Staff proceeded to answer questions from the Board.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 3—Sussman,Terson, Stein
NAYS: 2—Berman,Trilling
ABSENT: 1 —Ottenheimer
Motion declared carried.
Mr.Raysa stated that this will be brought back in ordinance form,but cautioned that the ordinance will take four
affirmative votes to pass.
STORM SEWER REPAIR
Moved by Stein, seconded by Sussman,to award bid in the amount of$115,350.00 to Visu-Sewer of Illinois,LLC.,
for the 2013 Storm Sewer Repair Program,pursuant to information in Board packets.
Mr.Monico reviewed the storm sewer repair program,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WATER MAIN REHABILITATION
Moved by Stein, seconded by Berman,to reject all bids for the Water Main Rehabilitation Program and direct staff
to negotiate directly on the project as requested in Board packets.
Mr.Bragg reviewed the reason that staff is suggesting rejection of all bids,noting that the project will be postponed
until 2014.
Trustees Stein and Berman amended the motion to delete the direction to staff to negotiate directly on the project
and simply reject all bids.
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Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
2013 BIKE PATH AND PARKING LOT PROJECT
Moved by Stein, seconded by Terson,to approve a Change Order for the 2013 Bike Path and Parking Lot Project in
an amount of an additional$13,232.05.
Mr. Monico reviewed the reason for the Change Order,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Biederwolf.
Mr.Bragg noted that,because this is a change order,the Board needs to find that it is in the best interest of the
Village to complete the project in a timely manner,and also the amount does not exceed the funds budgeted for the
2013 project.
Trustees Stein and Terson accepted Mr.Bragg's amendment to the motion.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
HOFFMANN PROPERTY
Moved by Terson,seconded by Sussman,to refer to the Plan Commission the annexation and development of the
Hoffmann Property located at 22140 N.Prairie Road with the Pulte Group.
Mark Mastrorocco,Pulte Homes,addressed the Board,and introduced the members of the Hoffmann family in
attendance tonight.
Mr. Mastrorocco referenced the Money Magazine article,and noted that Pulte Homes shares in that enthusiasm for
that accolade. Pulte has been looking for a good potential development opportunity in the Village for many years.
Buffalo Grove offers everything that their homeowners look for in a first class quality of life.
Mr.Mastrorocco stated that the plan that they will be reviewing on a conceptual basis tonight is the result of a
number of months of collaboration with the Hofmann family as it related to the preservation of the homestead.
Chuck Hanlon, land planner with WBK Associates,reviewed the proposed development,details of which are
contained in the Village Board Meeting Agenda Overview prepared by Mr.Pfeil.
President Braiman noted that this has been a long time coming and it is nice to see new development in the Village
and he believes it is an exciting plan.
Mr. Mastrorocco then answered questions from Board members.
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Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers, and asked if there were any questions from
the audience on items not on tonight's agenda.
Leon Gopon, 737 Bernard Drive,representing the Save Buffalo Grove group,commented on the development
proposal for the golf course property. Mr. Gopon stated that there has been no new information forthcoming, such
as the name of the unbiased engineer doing studies or who is paying for these studies,and he believes that it is time
for a status report from the Board.
President Braiman stated that staff has not received the final report from the engineer,and that the Board and staff
will share information and present a status update when information becomes available.
EXECUTIVE SESSION
Moved by Sussman, seconded by Trilling,to move to Executive Session for the purpose of discussing Collective
Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
The Board moved to Executive Session from 9:16 P.M.until 9:33 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The meeting was adjourned at 9:35 P.M.
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M. Sirabian,Village Clerk
APPROVED BY ME THIS 9th DAY OF September ,2013
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