2013-05-20 - Village Board Regular Meeting - Minutes 12748
05/20/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 20,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Leisa Niemotka,Assistant to the Village Manager; Scott
Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Robert Giddens,IT Director;Mike
Skibbe,Interim Public Works Director;Brett Robinson,Purchasing Manager;and Deputy Police Chief Husak.
APPROVAL OF MINUTES
Moved by Terson,seconded by Ottenheimer,to approve the minutes of the May 6,2013 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
WARRANT#1212
Mr.Anderson read Warrant#1212. Moved by Sussman,seconded by Berman,to approve Warrant#1212 in the
amount of$1,780,713.22,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read from a Proclamation declaring the week of May 20-27,2013 as"Buckle Up"Buffalo
Grove Week in the Village of Buffalo Grove,and urged all citizens to always wear seat belts when driving or riding
on our roadways.
President Braiman noted that there will be a Memorial Day ceremony at 11:00 A.M. on May 27,2013 at the Knopf
Cemetery located on Arlington Heights Road,and urged residents to join the Village Board in honoring those who
have given their lives for our freedom.
VILLAGE MANAGER'S REPORT
Mr. Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
April,2013;there were no questions on the report.
Mr.Bragg reminded residents that Village Hall Hours on Monday evenings will change from 7:30 P.M.to 6:30
P.M.effective June 3,2013. This notice has been provided through all available media contacts.
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�./ BICYCLE SAFETY COLORING CONTEST
Sergeant Rodriguez reviewed the activities that the Police Department has engaged in order to promote bicycle
safety during May,which is Bicycle Safety Month. One of these efforts consisted of a Coloring Contest for K-3
grades throughout Buffalo Grove schools. Each winner was recognized and presented with a$25 gift card courtesy
of Buffalo Grove Bank.
TRUSTEE REPORTS
Trustee Stein reported that the Farmer's Market will be opening on Sunday,June 16,2013. There are still spaces
available for vendors.
Trustee Berman urged residents to participate in the Buffalo Grove Relay for Life sponsored by the American
Cancer Society. The event will take place on June 14-15,2013 at Buffalo Grove High School. This event is run by
our students at Buffalo Grove and Stevenson High Schools and Trustee Berman urged residents to support our
students and their efforts.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2013-27—Prevailing Wages
Motion to pass Ordinance#2013-27,concerning Prevailing Wages.
Resolution#2013-21—Closed Session Minutes
Motion to pass Resolution#2013-21,relating to the semi-annual review of closed session minutes.
Proclamation—EMS Week
Motion to approve Proclamation recognizing the week of May 19-25,2013 as Emergency Medical Services week.
Ambulance and Fire Billing
Motion to authorize Request for Proposals for Ambulance and Fire Billing Services.
In answer to a question from Trustee Berman,Mr.Raysa noted that the paper copy of proposed Ordinance#2013-27
should have the date of 5/17/2013 in the lower left hand corner of the second page. Board members stated that there
is not a date on the copy provided on the dais.
Trustee Berman asked that this item be removed from the Consent Agenda until the Village Attorney is able to
secure the correct version of the document.
Moved by Sussman, seconded by Terson,to approve the Consent Agenda minus Item 10.A.Ordinance#2013-27.
Upon roll call,Trustees voted as follows on the amended Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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RESOLUTION#2013-22—WASTE MANAGEMENT
Mr.Bragg reviewed the proposed resolution. In answer to a question from Trustee Berman,Mr.Bragg confirmed
that staff believes that this is the best manner in which to address the issue of different sized refuse cart requests by
residents,and staff believes that the economics of the renegotiated contract are fair to all parties involved. Staff will
use all available media outlets to inform residents of this change.
Mike Brink,Waste Management,reviewed the process for replacing the carts and placing the orders with their
supplier. Customer service representatives will give callers a reference number so that they will be able to track
resident requests.
Moved by Trilling,seconded by Sussman,to pass Resolution#2013-22,authorizing the Village Manager to
renegotiate certain terms for Refuse Services provided by Waste Management of Illinois.
Waste Management and staff and our residents were thanked for their efforts in coming up with a solution that is
addressed to everyone's benefit.
Several residents commented on the new carts.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
CALL ONE
Moved by Terson,seconded by Berman,to approve the contract extension for Call One Telecommunication
Services,as presented in Board packets.
Mr. Bragg reviewed the proposed contract extension.
In response to a request by Mr.Raysa,Trustees Terson and Berman amended the motion to include"subject to fmal
Village Attorney review".
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such requests.
ORDINANCE#2013-27—PREVAILING WAGES
Mr.Raysa noted that he distributed a memo from Mr.Malinowski to Mr.Bragg dated May 17,2013,as well as
proposed Ordinance#2013-27 dated 5/17/2013. Mr.Raysa proceeded to review the differences in this document
and the one provided in Board packets.
The difference is that the Illinois Department of Labor issued a May 10,2013 letter addressing"Landscaping
Questions and Answers". That document changes the interpretation of parameters with regard to when the
prevailing wage attaches to certain landscaping contracts.
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Moved by Berman,seconded by Terson,to pass Ordinance#2013-27,concerning Prevailing Wages.
In answer to a question from Trustee Trilling,Mr.Raysa went into further detail regarding the difference in the two
documents.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:13 P.M.
t M. Sirabian,Village Clerk
APPROVED BY THIS 17th DAY OF June ,2013
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