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2022-06-28 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting June 28, 2022 Chuck Burgess, Don Geno, Paulette Greenberg, Dani Haefie, Adam Moodhe, Les Ottenheimber, Doug Primack, Jane Primack, Debbie Rybarczyk, Judy Samuels, Mike Skibbe„ Andy Stein, Jim Warnstedt, Tom Wisniewski, Paul Zucker, The meeting was called to order at 7:01 The minutes of the last meeting were discussed. Don made a motion to accept the minutes. Debbie seconded the motion. The motion was carried. Chairman's Report: Paulette Greenberg/JV Springman Paulette stated that JV no here tonight. Paulette stated that since Jackie is chairing the parade, she will no longer chair the BBQ Challenge. Don will continue on as chair. Police: Robert Broussard/Tara Anderson/Frank Horbus Bobby emailed Jane that due to staffing issues, there would not be police representation for the committee meeting. He sent his report. • The department of homeland security has confirmed receipt of their items requested for the festival and can fulfill said request at this time. • Mike clarified that these items include the misters and light towers. • Lieutenant Anderson has been in contact with the park district on parade staging and parking and provided tentative staging and dispersal maps. Parade: Jackie Beegun/Rodney Odelson Rodney was not present. Jackie was not present. Paulette stated that they have 14 entries so far. They expect more politicians in the future. Mobile Com: Paul Zucker Paul said that they would be using Red Sky Warning again this year for weather alerts and updates. Paul is also requesting a day-by-day schedule of the festival to know how to staff Mobile Com. Fun and Food: Debbie Verson/Judy Samuels Debbie was not present. Judy said that there was nothing new. She asked about the cut off for sign requests. Mike said that it was the first week of August. Judy is also requesting the times of events to schedule the courtesy shuttle volunteers. Fire Department: Joe Welter Joe was not present. Sponsorship: Wendy Friedman/Mike Terson Dani stated that they have secured sponsors for the cups and wrist bands. Dani stated that thus far, they have received $8,500 in money. They have received $20,000 in pledges. Public Works: Chris Chase Jim stated that they are working on the revised layout to put the map together. Mike stated that they need the work sheets from each sub chair to determine what is needed and what is the budget. These work sheets will be needed by Monday July 1 Ith Paul, Doug and Adam requested a copy of the layout of the festival. Food Trucks: Amanda Busch/Megan Baird/Don Geno Chuck has contacted Continental, Sal and Tony's, and Dengeo's to provide breakfast on Monday but he has not received any responses back yet. General Information • 17 food trucks have confirmed the dates assigned to them • The Park District is finalizing 4 more food truck applications/payments They are looking for a breakfast food truck to support the car show on Monday. Rise and Dine cannot staff a food truck that day • They have 6 food trucks on Thursday, 14 on Friday, 13 on Saturday with split shifts, 13 on Sunday with split shifts. Chuck asked if we need more than one food truck on Monday Confirmed Vendors • A Sweets Girl: Cupcakes • Billy Brick's: Wood Fired Pizza • Churros Y Chocolate: Churros/Empanadas • Da Local Boy: Hawaiian/Asian Fusion • Dope Sandwich: Sandwiches • Fire & Smoke BBQ: BBQ • HD Cuisine: Asian • Joey's Red Hots: Hot Dogs • Kissed By Fire: BBQ • Kona Ice: Shaved Ice • Mario's Cart: Mexican • Michael's Catering: Chicken Fingers • Pierogi Rig: Pierogis • Riobamba Latin Kitchen: Latin • Serna's Grill: Street Food • The Lumpia Lady: Fillipino • Victoria's Sweets & Eats: Desserts Other Vendors (have not submitted availability yet) • Continental Restaurant • Sal & Tony's • Rise & Dine • Dengeos Vendors that are No • Culvers • Dorfler's Beverages/Beer Sales: Dani Hoefle/TJ Wilkes Dani stated that they have secured their liquor license from the Village. They are working at getting the state license. They will be working with the beer distributor about the variety of beers. The brewery hopes to create one for BG Days. Chuck stated that they will use 6 total radios. Two behind the house, 3 in the beverage tent and 1 for the manager on site. Business Fair/Arts and Crafts: Brad Schencker Andy spoke with Brad who is working to get 40-50 Arts and Crafts and Business Fair booths combined. Brad told Andy they are already about half way there. Set Up/Take Down: Public Works Paulette asked about the final table and chair order, which has not gone in yet. Mike stated he needs a final count from the sub chairs. Kids Craft Tent: Lindsay Grandt/Brian O'Malley/Jimmy Mix/Jane Primack Chuck still planning to have kid's hour, with possibly an entertainer a face painter and more. Jane explained how she plans on running the crafts this year. She just needs to know where that will be. She will be providing crafts during the 1:30 to 3:00 Kid's Hour. Grilling Challenge: Don Geno Don stated that they have 3 people registered for the BBQ Challenge. It is still early. Don stated that he will need tables and chairs. Don said that the judging tent is a question. He is not sure where that will go. Don is looking for sponsors for his event. Tim stated that he will need to order the aprons by mid to end of July. Entertainment: TJ Wilkes/Mike Terson The main entertainment is set and unchanged from the last meeting. It is listed below. Friday 6 - 8 pm Oh Yes 8:30 - 10:30 pm Hi Infidelity Saturday 1:30 - 3 pm Kids show TBD 3:30 - 5 pm Six On Friday 6 - 8 pm Voyage 8:30 - 10:30 pm Mr. Blotto Sunday 1:30 - 3 pm Kids show TBD 3:30 - 5 pm Triadd 6 - 8 pm Pino Farina Band 8:30 - 10:30 pm Spazmatics They are still working on the Kid's Hour entertainment. It is not locked in yet. Technical Production: Doug Primack/Adam Moodhe Adam and Doug have been working on a deal for cameras for the video wall and will live stream the duck race on the video wall. Doug stated that in the past we have had a couple of table and chairs, behind the main stage for the band's family and friends. Chuck stated that the Park District would like to consider using the "Green Room" at the fitness center instead. It was explained that the family and friends wish to be behind the stage when the band is performing. Adam said that they are still looking into purchasing camera equipment for the video walls as opposed to renting. Adam said that they will look at cost and availability Adam asked for confirmation and received that there will be 2 video wall boards. He is looking for videos from the Village to add to the boards, maybe something from the Village Board itself to put up there. Adam asked about the time for Buddy baseball Saturday. Judy stated that it will be at 5:00. Dean is looking into a DJ for the event. Doug and Adam usually supply additional microphone for the game. Marketing/Publicity Mike Terson/Jennifer Johns/Wendy Friedman/Marc Spunt Marc could not attend but emailed his report to Jane Marc stated that he is working with the Park District and once the website is up and running, he will update Facebook with more details. Chuck stated that Erika has set up a private website, placing the entire website on it for the review of the committee. Paul asked when he can receive the schedule for the festival. Clicks and Shutters: Marian Rodriquez Marian has no report. Marian stated that she parks at the BG Fitness Center for the festival and needs help getting to the parade and to Buddy Baseball without moving her car. Paulette stated that someone would get her there in a golf cart. Car Show: Marian Rodriquez Marian asked for help distributing flyers for the car show at various car shows in the area. The flyer is done. She needs to get the registration form up on the website BGdays.com She also wants mentioned on the website that no pets allowed at BG Days. Information Booth Debbie Rybarczyk Debbie has no report. Carnival: Paulette Greenberg Paulette stated that the prices are out for the carnival. They are increased but less than what is being charged at Frontier Days, which uses the same carnival company. Village Liaison: Mike Skibbe Mike states that he wants the worksheets for each event from the sub chairs, including where and when the event will be. It also needs to include the number of tables and chairs needed. The sheets are due by July 11 th.which is right before our next meeting. Jane offered to send out reminders to the committee. Judy asked about the budget for CRD. Mike told her the sandwiches should be coming out of the CRD budget. Tom stated that he needs the info about the t-shirts sooner than later. Mike stated that the buses will be about 30%more this year due to fuel costs. There will be no busing to the parade. Resident can park around the residential streets as in the past. Tara, Rodney and Jackie will reach out to the Park District about use of Willow Stream parking lot for staging of the parade. Trustee Liaison: Andy Stein/Les Ottenheimer Les has nothing Andy has nothing Your 2 Cents Worth: All committee members No comments from the committee. Don made a motion to adjourn. Debbie seconded the motion. The meeting was adjourned at.8:06. Respectfully submitted, Jane Primack Secretary Remaining meetings July 12 August 16 July 26 August 23 August 2 August 30 August 9 BG Days 2022 September 1st through 5th, 2022