2013-05-06 - Village Board Regular Meeting - Minutes 12741
05/06/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 6,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag,
as it was presented by Cub Scout Pack 36.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Trilling, Sussman, Terson, Stein and
Ottenheimer. Trustee Berman was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Leisa Niemotka,Assistant to the Village Manager; Scott
Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Mike Skibbe,Interim Public Works
Director;Robert Pfeil,Village Planner;Darren Monico,Village Engineer; Brian Sheehan,Deputy Building
Commissioner—Operations; Carol Berman,Deputy Building Commissioner—Administration;Brett Robinson,
Purchasing Manager;Fire Chief Vavra;and Deputy Police Chief Husak.
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Stein,to approve the minutes of the April 15,2013 Regular Meeting. Upon
l , roll call,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
Moved by Stein, seconded by Terson,to approve the minutes of the April 22,2013 Committee of the Whole
Meeting. Upon roll call, Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
Moved by Terson,seconded by Ottenheimer,to approve the minutes of the April 29,2013 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
WARRANT#1211
Mr.Anderson read Warrant#1211. Moved by Stein,seconded by Sussman,to approve Warrant#1211 in the
amount of$2,732,130.24,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
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AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read from a Proclamation declaring the week of May 5-11,2013 as Municipal Clerk's Week in
the Village of Buffalo Grove,extending appreciation to municipal clerks for the vital services they perform and their
exemplary dedication to the communities they represent.
President Braiman read a Proclamation declaring the month of May,2013 as Building Safety Month in the Village
of Buffalo Grove,and urged citizens to join their fellow Americans in participating in Building Safety Month and
assist in efforts to improve green building practices.
VILLAGE MANAGER'S REPORT
Mr. Bragg noted that the Village has completed the 2013-2014 electric service aggregation bid through the
Northwest Consortium. Beginning with the June,2013 billing cycle,the default rate for 100%renewable energy
will be$.05579 per kWh,with a traditional energy supply available at$.05509 per kWh. These services will be
provided by Integrys Energy Services,which is the current aggregation provider in the Village. This is 8.2%lower
than what would be offered through ComEd standard prices.
Mr. Stein presented a synopsis of the status of the Medical Marijuana Bill that is currently before the Legislature.
RESOLUTION#2013-18—CANVASS OF VOTES
Moved by Trilling,seconded by Terson,to pass Resolution#2013-18,affirming Canvass of Vote Returns for the
April 9,2013 Municipal Election. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
OATH OF OFFICE
Judge Charles Johnson of the Nineteenth Judicial Circuit Court of Lake County administered the oath of office to
newly elected Trustees Beverly Sussman,Lester Ottenheimer and Andrew Stein. All were congratulated by the
audience and the Board.
President Braiman thanked Judge Johnson for honoring us by installing our newly elected Board members.
PUBLIC HEARING—MAX TRAINING CENTER
President Braiman called the Public Hearing to order at 7:52 P.M.for the Max Training Center,355 Hastings Drive,
Special Use for a recreational facility in the Industrial District. Notice of Public Hearing was published in the Daily
Herald on April 19,2013.
President Braiman swore in Peter Miramonti to give testimony.
Mr. Miramonti reviewed the request of the petitioner,details of which are contained in the Village Board Agenda
Item Overview prepared by Mr. Sheehan.
At 7:54 P.M.,President Braiman continued the Public Hearing until the item is considered later on in the agenda.
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PUBLIC HEARING—K1 SPEED,INC.
President Braiman called the Public Hearing to order at 7:55 P.M. for the K1 Speed, Inc.,301 Hastings Drive,
Special Use for a recreational facility in the Industrial District. Notice of Public Hearing was published in the Daily
Herald on April 19,2013.
President Braiman swore in David Danglard to give testimony.
Mr. Danglard presented an overview of K1 Speed, Inc.and presented the request of the petitioner,noting that this is
basicallythe sametype of business as was previously the facility,
in and the major change is just in ownership.
Further details may be found in the Village Board Agenda Item Overview prepared by Mr. Pfeil. Mr. Danglard then
answered questions from the Board.
At 7:59 P.M.,President Braiman continued the Public Hearing until the item is considered later on in the agenda.
TRUSTEE REPORTS
Trustee Trilling noted that the week of May 13-17,2013 is National Bike to Work Week. During the week of May
13-17, the Village of Buffalo Grove will observe Bike to Work Week,with Bike to Work Day designated on Friday,
May 17.Residents and employees alike are encouraged to bike to their favorite destinations and/or place of work in
observance of Bike to Work Week.
Trustee Stein reported that the Farmer's Market will be opening on Sunday,June 16,2013. There are still spaces
available for vendors.
The Village Clerk urged residents to participate in the Buffalo Grove Relay for Life sponsored by the American
Cancer Society. The event will take place on June 14-15,2013 at Buffalo Grove High School. This event is run by
our students at Buffalo Grove and Stevenson High Schools and they do an outstanding job in raising funds for
cancer research.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-21—Liquor Controls
Motion to pass Ordinance#2013-21,amending Chapter 5.20 Liquor.Controls,Class A.
Ordinance#2013-22—Animals
Motion to pass Ordinance#2013-22,amending Title 6,Animals,of the Village of Buffalo Grove Municipal Code.
Ordinance#2013-23—First American Bank
Motion to pass Ordinance#2013-23,granting variations to the Buffalo Grove Sign Code for First American Bank, 1
Bank Lane.
Resolution#2013-19-PNC Bank
Motion to pass Resolution#2013-19,a resolution for extensions of credit at PNC Bank,N.A. for Purchasing Card
Program.
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Moved by Stein, seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2013-24—MAX TRAINING CENTER
Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2013-24,Max Training Center,355 Hastings
Drive,special use for a recreational facility in the Industrial District,in accordance with the draft contained in Board
packets dated 4/30/2013. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2013-25—K1 SPEED
Moved by Terson,seconded by Trilling,to pass Ordinance#2013-25,K1 Speed, Inc.,301 Hastings Drive, special
use for a recreation facility in the Industrial District, in accordance with the draft contained in Board packets dated
4/30/2013. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
The Public Hearings were closed at this time.
ORDINANCE#2013-26—ADMINISTRATIVE SUBDIVISION
Moved by Ottenheimer, seconded by Stein,to pass Ordinance#2013-26,Administrative Subdivision,which
provides for procedures for review and approval of Plats of Subdivision.
Mr. Monico reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
RESOLUTION#2013-20—2013 STREET RECONSTRUCTION
Moved by Stein, seconded by Sussman,pass Resolution#2013-20,approving an Agreement for Construction
Engineering Services for the 2013 Street Reconstruction Project and for Construction Engineering Services for the
addition of Armstrong Drive to the 2013 Street Resurfacing Project,in accordance with documentation contained in
l ' Board packets.
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Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr. Monico.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
2013 STREET RECONSTRUCTION PROJECT
Moved by Stein, seconded by Sussman,to award bid for 2013 Street Reconstruction Project—Phase 2,to the lowest
bidder which was Chicagoland Paving in an amount not to exceed$1,799.900.00 in accordance with materials in
Board packets.
Mr.Bragg reviewed the proposed project.
Mr.Raysa confirmed that this bid complies with all terms and conditions of the bid documents.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
OFFICE MACHINE PROPOSALS
Mr. Robinson reviewed this issue,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Mr.Bragg stated that, if approved by the Board, staff would go back and negotiate with vendors to tailor the award
back to what staff believes that is actually needed.
Mr. Bragg then answered questions from the Board.
Moved by Terson,seconded by Trilling,to authorize bid rejection for all multi-function Office Machine Proposals
and negotiate with vendors for a copier lease.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
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ARMSTRONG DRIVE
Moved by Ottenheimer, seconded by Sussman,to authorize bid waiver and award of contract to Peter Baker& Sons
for the resurfacing of Armstrong Drive as part of the 2013 Street Resurfacing Project.
Mr. Bragg reviewed the reason for the waiver of bid.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
BRUNSWICK
Mike Fasolo,reviewed the proposal and request of the petitioner,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mr.Pfeil.
Larry Costakis reviewed some of the improvements that they will be making to the facility,reviewing the site plans
in his presentation.
Moved by Sussman, seconded by Terson,to refer Brunswick's, 350 McHenry Road, Special Use for a family
entertainment center in the B-5 Town Center District. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Several residents expressed concerns with the new 96 gallon trash containers from Waste Management. Most of
the concerns were made by townhome residents. The containers are too large for the garages in townhomes and
residents are not able to fit their cars and the 96 gallon containers in the garage at the same time.
Smaller 35 gallon containers will be available shortly,but there will be a$2.00 per month charge for the smaller
containers,and these residents did not believe they should have to pay for the smaller container,and several
homeowners associations have stated that they will not pay the extra$2.00 per month per residence. Also,the
associations do not allow for the trash containers to be left outside of the garage.
After lengthy discussion and testimony, it was determined that staff is working very diligently with Waste
Management to find a solution to this situation and will keep those affected informed of their efforts.
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ADJOURNMENT
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Moved by Sussman, seconded by Trilling,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
The meeting was adjourned at 9:00 P.M.
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J M. Sirabian,Village Clerk
APPROVED BY E THIS 20th DAY OF May ,2013
` age resi ent
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