2013-04-01 - Village Board Regular Meeting - Minutes 12731
04/01/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,APRIL 1,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director
of Human Resources;Robert Giddens,IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of
Public Works;Darren Monico,Village Engineer;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building
Commissioner—Operations;Carol Berman,Deputy Building Commissioner—Administration;Brett Robinson,
Purchasing Manager;Police Chief Balinski;and Deputy Police Chief Husak.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Terson,to approve the minutes of the March 18,2013 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
WARRANT#1209
Mr.Anderson read Warrant#1209. Moved by Otteheimer, seconded by Berman,to approve Warrant#1209 in the
amount of$1,482,145.59,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring April 19,2013 as the Congenital Diaphragmatic Hernia
Awareness Day.
President Braiman read a Proclamation declaring April,2013 as Code Enforcement Officer Appreciation Month
in the Village of Buffalo Grove and encouraged all citizens to join in recognizing and expressing their appreciation
for the dedication and service provided by the individuals who serve as our Code Enforcement Officers.
President Braiman read a Proclamation declaring April 28,2013 as Breathe Deep North Shore Day,and urged
citizens to recognize and participate in the event to be held on April 28,2013 at Deerfield High School.
President Braiman read a Proclamation declaring April 26,2013 as Arbor Day in the Village of Buffalo Grove,and
called upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support
our Village Urban Forestry Program.
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President Braiman read a Proclamation declaring the week of May 19-25,2013 as National Public Works Week in
the Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint themselves with the
issues involved in providing our public works services and to recognize the contributions which public works
personnel make every day to insure our health,safety,comfort and quality of life.
President Braiman read a Proclamation recognizing Public Works Director Gregory Boysen for his years of
service to the Village of Buffalo Grove from 1978 through 2013. Mr. Boysen was presented with the Proclamation
as he was congratulated by the audience and the Board.
VILLAGE MANAGER'S REPORT
Mr.Bragg introduced and welcomed Darren Monico as our new Village Engineer.
BUFFALO GROVE CHEERLEADING SQUAD
President Braiman recognized the State Championship Buffalo Grove High School Coed Competitive
Cheerleading Squad. As President Braiman presented Commendations to each member of the squad and their
coaches,they were congratulated by the audience and the Board.
PUBLIC HEARING—CREDIT CARD USE
President Braiman called the Public Hearing on the proposed ordinance for establishing the use of credit cards as an
acceptable alternative for the payment of water utility bills and other defined fine and fee payments to order at 7:55
P.M. Notice of Public Hearing was published in the Daily Herald on March 22,2013. President Braiman then
swore in Scott Anderson to give testimony.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of March
26,2013.
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Trustee Berman pointed out that the fee associated with credit card payment is strictly to cover the fee charged to the
Village by the third party vendor.
At 7:57 P.M.,President Braiman continued the Public Hearing until this item appears later on in the agenda.
TRUSTEE REPORTS
Trustee Berman reminded residents that it is again time for the American Cancer Society Relay for Life to take
place on June 14-15,2013 at Buffalo Grove High School,and urged residents to participate by forming a team or
donating to one of the teams in place. Our Relay for Life is organized by our students at Buffalo Grove and
Stevenson High Schools and he urged everyone to support their efforts.
The Village Clerk reminded residents that election day is April 9,2013 Consolidated Election and urged all
registered voters to take advantage of this opportunity.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution#2013-15—Personnel Manual
Motion to pass Resolution#2013-15,a resolution for the Adoption of Amendments to the Personnel Manual.
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Resolution#2013-16—Amdur Productions
Motion to pass Resolution#2013-16,Letter of Understanding with Amdur Productions,BG Invitational Fine Art
Festival.
Ordinance#2013-18—Credit Card Payments
Motion to pass Ordinance#2013-18,an ordinance establishing the use of Credit Cards as an acceptable alternative
for the payment of Water Utility bills and other defined fine and fee payments.
Fire Hydrant Painting
Motion to award contract to Giant Maintenance&Restoration, Inc. for Fire Hydrant painting.
2013 Street Reconstruction
Motion to authorize bid for 2013 Street Reconstruction Project(Phase 2).
It was requested that Items 10.A.Resolution#2013-15,and 10.B.Resolution#2013-16 be removed from the
Consent Agenda.
At 8:10 P.M.,President Braiman closed the Public Hearing regarding Ordinance#2013-18.
Moved by Sussman,seconded by Berman,to approve the Consent Agenda,minus Items 10.A.and 10.B. Upon roll
call,Trustees voted as follows on the amended Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
1001 JOHNSON DRIVE
Moved by Stein, seconded by Berman,to refer Preliminary Plan for building addition and parking variation in the
Office&Research District, 1001 Johnson Drive,to the Plan Commission for review.
Ho Sang Lee,representing LG Electronics USA,reviewed the request of the petitioner to construct a building
addition on the east side of the existing structure. The addition of 12,600 square feet would remove 20 parking
spaces in the east yard. The building is currently 30,000 square feet. With the addition, 142 off-street parking
spaces are required by code. Mr.Lee stated that they currently have 40 employees,and only have 4 to 6 visitors per
day. The proposed new floor area will be dedicated to laboratories and storage spaces,so it will not require
additional parking.
There was a concern stated that,even though the parking is more than adequate for this use, it could present a
problem for a future user,and the Plan Commission should look closely at the parking so that it does not inhibit
possible future uses.
Board members are very much in favor of sending this to the Plan Commission for review,as it is important that
businesses are encouraged to remain in Buffalo Grove.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were none.
RESOLUTION#2013-15—PERSONNEL MANUAL
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Trustee Terson stated that he requested that this be removed from the Consent Agenda because he believes that the
Village Manager should be the primary spokesman for the Village.
Lengthy discussion followed as to whether the primary spokesperson should be the Village Manager or the
Corporate Authorities.
Mr. Bragg also reviewed several other areas of question in the document.
Moved by Trilling,seconded by Berman,to pass Resolution#2013-15,amended as follows:
• Section 20.05—Media Relations: remove the first 2 sentences,and replace with"The Village Manager
shall be the primary staff spokesman for the Village consistent with the policy and direction of the
Corporate Authorities."
• Add the word"of'between"reason"and"conviction" in Section 4.04
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman, Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2013-16—AMDUR PRODUCTIONS
Trustee Trilling stated the reason that he asked that this be removed from the Consent Agenda is that,on Page 5,
under Financial Assistance,a dollar sign is missing from the amount.
Moved by Trilling,seconded by Berman,to pass Resolution#2013-16,Letter of Understanding with
Amdur Productions,BG Invitational Fine Art Festival,as amended above. Upon roll call,Trustees voted as follows
on the amended motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried
In answer to a question from Trustee Ottenheimer, Mr. Raysa stated that he had not reviewed the agreement.
Moved by Berman, seconded by Terson,to reconsider Resolution#2013-16. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Moved by Berman, seconded by Sussman,to approve Resolution#2013-16,subject to review and approval by the
Village Attorney. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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EXECUTIVE SESSION
Moved by Terson, seconded by Sussman,to move to Executive Session for the purpose of discussing Collective
Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6-Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0-None
Motion declared carried.
The Board moved to Executive Session from until 8:45 P.M.until 9:30 P.M.
ADJOURNMENT
Moved by Sussman, seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.
The meeting was adjourned at 9:31 P.M.
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Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 15th DAY OF April ,2013
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