2022-05-18 - Buffalo Grove Days Committee - Minutes BG Days Agenda May 18,2022
In Attendance:
Paulette Greenberg Jackie Beegun Shari Ginsberg
Howard Hoffman Ken Lazar Beth Nudelman
Rodney Odelson Ryan Risinger Jim Warnstedt
Tom Wisniewski Tara Anderson Robert Broussand
Frank Horbus Chris Krase Les Ottenheimer
Brett Robinson Judy Samuels Andy Stein
Debbie Verson Josh Wallace
Chairman's Report Paulette Greenberg
meeting called to order at 7.05pm
Tom introduced Jim Warnstedt the new assistant public works director
Approval of last meeting minutes
Howard & Rodney made motions to approve
Sub Committee reports
Police: Robert Broussard& Tara Anderson
Bobby advised they have met w/Rodney to discuss various parade routes. The option that is most
feasible is to move the parade this year to Checker road and follow the Pride Parade route=that one is
already mapped out with staging areas. The parade would then end at the festival site and bring in
people to participate in activities...
Big concern is the scheduled road repair of Bernard-most likely will not be completed and possible
hazards by curbs. Supposed to be a 1-2 year project. Then bring the parade back to Bernard after
construction is completed..
Parade: Rodney Odelson
A long/lengthy discussion about parade route.. Rodney concerned if we move parade to Checker , the
parade will not return to Bernard after construction is done. There are no high school bands signed up
and school ends in a week or so.. He has left messages with the band directors at BG High School and
Stevenson High School... He contacted St Mary and found out Mr. Case the band director passed away
last year. Rodney left a message for the new lady-but no return call to date
He has 9 shriners signed up for the parade. $1900 has been committed of his budget. He needs to get
the invite letters out ASAP . He has computer problems... Paulette offered to type the letters.. Village
hall has a machine that can print and fold the letters for mailing..
Rodney concerned about passing out info letters to residents on checker parade route. Police dept can
assist, per Bobby..
Paulette has also contacted Carolyn Pinta- she has offered to assist Rodney with staging etc of parade
Tara said they have school officers that can contact the school bands...
No politicians have signed up yet.
Mobile Com
no report
Fun & Food:
Judy and Debbie discussed their concern for wheelchair & walker participants to walk on the grass to
get to the 'table tent' for the lunch. Public Works can lay down plywood from parking lot to the tent if
needed..
Paulette acknowledged there is no entertainment planned for this activity.
Kona Ice has confirmed they will be at this event to pass out free ice cones to the F&F participants then
will sell to the public. Culvers ice cream but without use of a freezer, Debbie may ask for coupons
instead to be passed out..
Debbie advised the commission is still in discussion of actually lunches or just treat bags for
participants this year.
Carnival will be available as in prior years.
Buddy baseball is still happening
Fire Dept:
no report
Sponsorship:
Ryan reports 9 sponsors (About $8,000) has been committed to date
Public Works:
' Everything is OK"
Food Trucks;
no report from Don Geno
Ryan advised 17 food trucks have been lined up for the weekend. Includes 7 food trucks for Thursday,
bingo night. No food trucks at this time for Monday(for car show).
8 applications actually received.
Food Trucks: A Sweets Girl ( cupcakes),Billy Bricks Pizza, Churros & Chocolate(churros &
empanadas), Da Local Boy (Hawaiian/asian fusion),Fire & Smoke BBQ,HD Cuisine(asian),Joey's Red
Hots,Kissed by Fire (bbq), Kona Ice, Marios Cart(Mexican) Michael's Catering (chicken
fingers),Pierogi Rig, Riobamaba Latin Kitchen,Sema's Grill (street food),The Lumpia Lady
(fillipino),Victoria Sweets(desserts) Dope Sandwiches
other vendors- have not submitted availability: Continental Restaurant, Sal &Tonys,Culvers
Beverages/Beer Sales
Ryan reports a beer trailer has been secured thru Kloss Distributors. They are also meeting with a local
brewery- Liquid Love- to see if the company can craft a special beer for BG Days
Business Fair/Craft Fair
No report
Event Set up/take down
Public works is handling
Kids Activities
Ryan advised Park district staff is to meet with Jane..had to reschedule. They want to have a kids hour
Saturday& Sunday 1.30-3pm(but no description of what this entails)
Jane Primack
Jane sent in a report- she is currently away on vacation
to paraphrase her lengthy report:Jane has made numerous calls/left messages for Lindsay Grandt to set
up an appointment-Nearly 3 weeks went by before Lindsay contacted Jane. Lindsay admitted her team
had already met to discuss kids activities ( Jane was not invited to attend)
a meeting was eventually set for May 12th. But canceled that day due to a flood in Lindsay's home.
On May 13th Jimmy Mix emailed Jane to do a phone or zoom meeting that day,but Jane was not
available.
Appears park district has little urgency to include Jane in discussions on unknown kids activities.
Lindsay did admit in our one conversation that she had never seen what the Kids Craft tent was all
about in past years.
I (Jane) question their want or need for a liaison to the BG Days committee.
BBQ Challenge Jackie Beegun & Don Geno
Don not here- no report
Jackie advised the trophies at Crown Trophy have been checked out but she doesn't have Don's opinion
(he was supposed to go there too ) Paulette has asked them what kind of giveaway for the participants-
suggested aprons or grill mitts.
Jackie has contacted prior grillers and received 15 positive responses off participation for this year.
Entertainment:
Ryan reports bands have been booked and line up is:
Friday 6-8pm Oh Yes 8.30-10.30pm High Infidelity
Saturday 1.30-3.pm Kids Show (TBA) 3.30-5pm Six on Sunday
6-8pm Voyage 8.30-10.30pm Mr Blotto
Sunday 1.30-3pm (kids show-TBA) 3.30-5pm Triad
6-8pm Pino Farina Band 8.30-10.30pm Spazmatics
Technical Production- Doug Primack &Adam Moodhe
NR(report received after meeting ended)
Per Doug: The park district forwarded most of the band's technical riders to us- nothing unusual so far.
We are still working out ideas for cameras to project bands on the video walls
We are working with the Rotary Club so that the duck race can be streamed on the video walls
between bands.
Marketing/Publicity
No report from Marc Spunt
Ryan reports Park District has started a website and should be completed soon
Photography- Marian Rodriguez
no report
Car Show- Marian Rodriguez
no report
Info booth- Debbie Rybarczyk
no report
Carnival- Paulette
no report- too early to get layout of carnival rides
Rotary- Brett Robinson
Bingo will be held on Thursday night in the 'table tent'. Picnic tables outside the tent also will be used
In the past over 300 people attended, unsure with smaller tent what size of crowd to expect
Risers will be needed for bingo equipment. Lighting needs to be moved for the picnic table bingo
players ( PW will handle light towers and risers)
Duck race will be Sunday. No duck pond on site. They are using a member's pool for the ducks. Video
of the event will be displayed on the video wall by main stage-between 5-6pm
They also want ad time on the big screens by the main stage all weekend
Village Liaison- Mike Skibbe/Jim Warnstedt
no report
Trustee Liaisons Andy Stein & Les Ottenheimer
no report
Your 2 Cents Worth
no comments
Motion to adjourn- Rodney and Jackie
meeting ended 8.15pm