2013-03-04 - Village Board Regular Meeting - Minutes 12721
03/04/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MARCH 4,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director
of Human Resources; Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Mike Skibbe,Civil
Engineer;Brian Sheehan,Deputy Building Commissioner—Operations;Brett Robinson,Purchasing Manager;Fire
Chief Vavra;and Police Chief Balinski.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the February 4,2013 Regular Meeting.
Upon roll,Trustees voted as follows:
AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 1 —Berman
�•/ Motion declared carried.
Moved by Trilling,seconded by Berman,to approve the minutes of the February 25,2013 Committee of the Whole
Meeting. Upon roll,Trustees voted as follows:
AYES: 4—Berman,Trilling, Sussman,Ottenheimer
NAYS: 0—None
ABSTAIN: 2—Terson, Stein
Motion declared carried.
WARRANT#1207
Mr.Anderson read Warrant#1207. Moved by Otteheimer,seconded by Stein,to approve Warrant#1207 in the
amount of$3,216,563.11,authorizing payment of bills listed. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation recognizing the 556 Anniversary of the Village of Buffalo Grove. Buffalo
Grove was officially incorporated as a Village in the State of Illinois on March 7, 1958.
At 8:30 PM on Saturday,March 23,2013, lights will switch off around the globe for Earth Hour and people will
commit to actions that go beyond the hour. Earth Hour began in 2007 in Sydney,Australia to take a stand against
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climate change. Earth Hour is organized by the World Wildlife Fund,whose mission is to stop the degradation of
the Earth's natural environment and build a future where people live in harmony with nature.
President Braiman announced the appointment of Carol Lieber as Deputy Village Clerk. Moved by Berman,
seconded by Trilling to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr.Bragg announced that there will be a reception to recognize the accomplishments of retiring Police Chief
Balinski prior to the March 18,2013 Village Board Meeting,and noted that the public is invited to attend this event
to honor Chief Balinski.
Mr.Bragg announced that Public Works Director Greg Boysen has been appointed to the position of Public
Works Director in Beloit, Wisconsin,and will be retiring from Buffalo Grove on April 1,2013. Mr. Bragg
expressed his appreciation to Mr.Boysen for his 35 years of service to the Village. President Braiman extended the
congratulations and best wishes of the Village Board as well.
Mr. Bragg noted the steps that the Village has taken with regard to the Snow Storm projected for tomorrow.
2012 POLICE OFFICER OF THE YEAR
Chief Balinski thanked the Board for allowing the Buffalo Grove Police Department to recognize some outstanding
police employees,as well as the Buffalo Grove Rotary Club for sponsoring the Employee of the Year Award.
Commander Jim Newton has done an excellent job of chairing this committee for over ten years. Chief Balinski
then reviewed the selection process for these awards,after which he reviewed the careers of Commander Tom Reed,
Patrol Division Commander,and Effie Harris,recognized for highly functional and technical work.President
Braiman then presented the Special Commendation Awards to Commander Reed and Effie Harris as they were
congratulated by the audience and the Board.
William Balling,representing the Buffalo Grove Rotary Club,reviewed the highlights of Sergeant Scott
Eisenmenger's career. Mr. Balling noted that a donation will be made to Rotary International in Sergeant {
Eisenmenger's name,as well as a donation to the charity of Sergeant Eisenmenger's choice. Mr. Balling then
presented the Employee of the Year award to Sergeant Eisenmenger as he was congratulated by the audience and the
Board.
BUFFALO CREEK CLEAN WATER PARTNERSHIP
Buffalo Grove resident Jeff Weiss provided a brief presentation about the Buffalo Creek Clean Water
Partnership.The goals of the partnership are to improve flood control and water quality,reduce erosion,and
enhance habitats and recreational opportunities throughout the Buffalo Creek watershed.
HOMES FOR A CHANGING REGION—CMAP
Allison Milld Clements,made a presentation regarding Homes for a Changing Region. Buffalo Grove is a
member of the NW Suburban Housing Collaborative along with Arlington Heights,Mount Prospect,Palatine and
Rolling Meadows.The Steering Committee of the Collaborative has participated with CMAP(Chicago Metropolitan
Agency for Planning)in the development of a housing plan for the communities in the Collaborative.The project is
part of the Homes for a Changing Region initiative coordinated by the Metro Mayors Caucus and the Metropolitan
Planning Council,with technical assistance by CMAP. CMAP has completed the plan with specific
recommendations for each of the five communities. Ms.Milld Clements thanked everyone who participated in this
study,and answered questions from the Board.
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TRUSTEE REPORTS
The Village Clerk reminded residents that the last day to register to vote in the April 9,2013 Consolidated Election
will be on Tuesday, March 12,2013.
Trustee Terson reported on construction changes taking place at the Alcott Center.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2013-10-Title 13 Village of Buffalo Grove Municipal Code
Motion to pass Ordinance#2013-10,amending Section 13.04.250 of Title 13 of the Village of Buffalo Grove
Municipal Code(adding and increasing water reconnection fees for non-payment utility shutoffs and adding NSF
fees).
Ordinance#2013-11 -Title 2 Village of Buffalo Grove Municipal Code
Motion to pass Ordinance#2013-11,amending Title 2,Administration and Personnel of the Village of Buffalo
Grove Municipal Code.
Resolution#2013-5-Private Activity Bond Allocation
Motion to pass Resolution#2013-5,transferring$3,958,460 Private Activity Bond Allocation to the Private Activity
Bond Clearinghouse Pool,hosted by the Village of Buffalo Grove.
Resolution#2013-6-Syndica Leo Holdings,LLC
Motion to pass Resolution 2013-6,authorizing the extension of a lease between the Village of Buffalo Grove and
Syndica Leo Holdings, LLC.
Resolution#2013-7-Zoning Map
Motion to pass Resolution#2013-7,adopting the Village's official Zoning Map.
Resolution#2013-8-Amberlev Subdivision
Motion to pass Resolution#2013-8,conveying Outlots B and C of the Amberley subdivision to the Buffalo Grove
Park District.
Stump Grinder
Motion to award bid for Replacement Stump Grinder.
2013 Bike Path and Parking Lot Improvements
Motion to authorize bid for 2013 Bike Path and Parking Lot Improvements.
2013 Sidewalk Project
Motion to authorize bid for 2013 Sidewalk Project.
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2013-2018 Pavement Evaluation Services
Motion to authorize bid waiver and award a contract for 2013-2018 Pavement Evaluation Services.
Watermain Rehabilitation Engineering Services
Motion to authorize bid waiver and award a contract for Watermain Rehabilitation Engineering Services.
Moved by Terson,seconded by Sussman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-12—VILLAGE MANAGER SALARY
Moved by Sussman, seconded by Terson,to pass Ordinance#2013-12,establishing Annual Salary of the Village
Manager.
President Braiman reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-13—XTREME TRAMPOLINES
Moved by Sussman,seconded by Berman,to pass Ordinance#2013-13,amending the special use for Xtreme
Trampolines,950 Busch Parkway,concerning coin-operated amusement devices.
Representing owner Eric Beck,the general manager of Xtreme Trampolines,reviewed their request with regard to
an increase in video games,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman, Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-14&RESOLUTION#2013-9—PROCUREMENT POLICY
Mr. Robinson reviewed the proposed ordinance and resolution,details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared.
Moved by Berman, seconded by Sussman,to pass Ordinance#2013-14,amending Section 2.08 of Title 2 of the
Buffalo Grove Municipal Code,and Resolution#2013-9,approving the Revised Procurement Policy.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
v Motion declared carried.
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RESOLUTION#2013-10—CONSTRUCTION ENGINEERING
Moved by Stein, seconded by Sussman,to pass Resolution#2013-10,approving an agreement for Construction
Engineering Services for the 2013 Village Wide Contractual Street Maintenance Project.
Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Boysen.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2013-11—RAUPP BRIDGE
Moved by Stein, seconded by Sussman,to pass Resolution#2013-11,approving a Local Agency Agreement for
Federal Participation in the Construction of the Raupp Boulevard Bridge Improvement.
Mr.Bragg reviewed both this proposed resolution and the following proposed resolution,details of which are
contained in the Village Board Meeting Agenda Item Overviews prepared by Mr. Boysen,after which he answered
questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
`./ NAYS: 0—None
Motion declared carried.
RESOLUTION#2013-12—RAUPP BRIDGE
Moved by Stein, seconded by Ottenheimer,to pass Resolution#2013-12, approving a Preliminary Engineering
Services Agreement concerning the Raupp Boulevard Bridge Improvement. Upon roll call,Trustees voted as
follows:
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
STREET MAINTENANCE PROGRAM—PHASE 1
Moved by Stein, seconded by Ottenheimer,to award bid for Calendar 2013 Village Wide Contractual Street
Maintenance Program—Phase 1,subject to the materials in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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NATURAL GAS SERVICE
Moved by Stein, seconded by Terson,to authorize bid waiver and purchase Natural Gas Service from Constellation
Energy, subject to the materials contained in Board packets.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
In answer to a question from Trustee Berman,Mr.Raysa asked that the motion be amended to add"subject to
further review and recommendation by the Village Attorney".
Trustees Stein and Terson agreed to add language as suggested by Mr. Raysa.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman, Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Chuck Pozniak, 555 Estate Drive,commented on the proposed Downtown project. Mr.Bragg briefly replied as to
the status of the proposed project.
EXECUTIVE SESSION
Moved by Berman,seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Collective
Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from until 8:52 P.M.until 9:24 P.M.
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 9:25 P.M.
�net M. Sirabian,Village Clerk
APPROVE B E THIS 18th DAY OF March ,2013
v Vi age President