2013-01-21 - Village Board Regular Meeting - Minutes 12712
01/21/2013
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JANUARY 21,2013
CALL TO ORDER
President Braiman called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;Jeff Stein,Acting Village Attorney; Scott Anderson,Director of
Finance;Art Malinowski,Director of Human Resources;Jennifer Maltas,Deputy Village Manager;Anne Marie
Gaura,Interim Deputy Village Manager;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;
Brian Sheehan,Deputy Building Commissioner—Operations;Carol Berman,Deputy Building Commissioner—
Administration;Brett Robinson, Purchasing Manager;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Berman,seconded by Trilling,to approve the minutes of the January 7,2012 Regular Meeting. Upon
roll,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson, Stein
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
Motion declared carried.
WARRANT#1205
Mr.Anderson read Warrant#1205. Moved by Ottenheimer,seconded by Sussman,to approve Warrant#1205 in the
amount of$2,783,506.46,authorizing payment of bills listed. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman recognized Anne Marie Gaura, Interim Deputy Village Manager,for her service to the Village
over the past few months as she stepped in and provided a valuable asset to the Village Manager during the
transition period until a new Deputy Village Manager was hired. President Braiman thanked Ms.Gaura and wished
her well in her next endeavor.
President Braiman also recognized Jennifer Maltas as our new Deputy Village Manager who joined the Village
staff today. President Braiman welcomed Ms. Maltas to the Village and noted that we all look forward to working
with her.
VILLAGE MANAGER'S REPORT
Mr. Bragg echoed President Braiman's comments welcoming Ms. Maltas,as well as thanking Ms.Gaura for her
assistance in the Village Manager's office.
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Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
December,2012;there were no questions on the report.
SERGEANT KRISTIANSEN
President Braiman read a Proclamation recognizing Sergeant Scott Kristiansen for service to the Village of Buffalo
Grove from 1982 to 2012,summarizing the highlights of Sergeant Kristiansen's career. President Braiman then
presented the Proclamation to Sergeant Kristiansen as he was congratulated by the audience and the Board.
COMMITTEE/COMMISSION ANNUAL REPORTS
Mr. Bragg noted the submission of the 2012 Commission,Committee&Board Annual Reports,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Ms.Gaura,as well as the actual reports
prepared by the Commission/Committee Chairs.
TRUSTEE REPORTS
Trustee Stein reported that the 2013 Farmer's Market will take place for the third year from June 16,2013 through
October 6,2013.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2013-4-Surplus Village Personal Property
Motion to pass Ordinance#2013-4,authorizing the disposal of surplus Village personal property.
Ordinance#2013-5—Municipal Code
Motion to pass Ordinance#2013-5,amending Chapter 2.08 and adding Chapter 2.72 to the Village of Buffalo Grove
Municipal Code.
Resolution#2013-2—Employee Pay Ranges
Motion to pass Resolution#2013-2,approving the 2013 pay ranges for Village of Buffalo Grove Employees.
Resolution#2013-3—Private Activity Bond
Motion to pass Resolution#2013-3,ceding$18,239,905.00 in 2012 Unused Private Activity Bond Volume Cap to
the Lake County.
Resolution#2013-4—National Joint Powers Association
Motion to pass Resolution#2013-4,approving a resolution for participating in the National Joint Powers
Association Purchasing Cooperative.
Zoll Monitors
Motion to authorize final payment for Zoll Monitors.
Professional Consulting Services
�./ Motion to approve agreement for Professional Consulting Services—Police Department.
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Trustee Ottenheimer requested that Item 10.G. Professional Consulting Services be removed from the Consent
Agenda.
Moved by Sussman, seconded by Berman,to approve the Consent Agenda minus Item 10. G.
Upon roll call,Trustees voted as follows on the Consent Agenda minus Item 10. G.:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2013-6—ECONOMIC INCENTIVE 14 DUNDEE ROAD
Moved by Terson,seconded by Stein,to pass Ordinance#2013-6,approving the Economic Incentive Agreement
with 14 Dundee Road,LLC.
Ms. Gaura reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that she prepared.
Trustee Trilling suggested that the$20,000.00 be reimbursed within 60 days of the Certificate of Occupancy for the
project.
Nick Vittore, developer, stated that he believes this is something that should be discussed with staff at a later date,
but they are not opposed to some type of structure to make the Board feel comfortable.
After Board discussion, it was determined that the motion should add that the agreement is subject to the approval of
the Village Attorney,as well as resolution of the issue raised by Trustee Trilling.
The amendments to the motion were accepted by Trustees Terson and Stein.
Trustee Berman stated that if this is anything but a minor change,he would like to see it come back before the
Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
GIS CONSORTIUM MEMBERSHIP
Moved by Ottenheimer, seconded by Sussman,to apply for and become a member of the GIS Consortium
Membership.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Robinson,noting that this review pertains to both this item and the next item on the
agenda.
Mr.Robinson confirmed that this proposal does have funds allocated in the 2013 budget.
Mr. Bragg reviewed the purpose of being a part of the GIS Consortium.
Upon roll call,Trustees voted as follows on the motion:
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AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
GIS PURCHASE
Moved by Ottenheimer,seconded by Stein,to authorize bid waiver and purchase of GIS Services.
Mr. Bragg reviewed the bid waiver,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Robinson.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
XTREME TRAMPOLINE
Moved by Terson,seconded by Trilling,to refer Xtreme Trampolines,950 Busch Parkway,amendment of Special
Use concerning amusement devices for a recreation facility in the Industrial District,to the Plan Commission for
review.
Representatives from Xtreme Trampolines stated that they are currently approved for 3 amusement devices and they
are requesting 36.
The Police Department stated that they do not have any concerns with this request.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
STREET IMPROVEMENT PROJECT
Mr. Bragg reviewed this proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Moved by Berman, seconded by Sussman,to approve and authorize bid waiver for the 2013 Village Wide
Contractual Street Maintenance Program in accordance with materials contained in Board packets.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PROFESSIONAL CONSULTING—POLICE DEPARTMENT
Trustee Ottenheimer stated that he asked that this item be removed from the Consent Agenda because he believes
that it is premature and that the new Police Chief might want to contribute his ideas,thoughts and policies on the
issue.
After discussion,Mr. Bragg stated that it would not cause a problem to delay action on this item until the February
4,2013 Village Board Meeting.
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Moved by Trilling, seconded by Sussman,to defer action on this item until February 4,2013.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such requests.
EXECUTIVE SESSION
Moved by Berman,seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Collective
Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from until 8:20 P.M.until 9:00 P.M.
ADJOURNMENT
Moved by Ottenheimer, seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:02 P.M.
1/4.:(a
et M. Sirabian,Village Clerk
APPROVED B THIS 4th DAY OF February ,2013
'page President