2012-12-17 - Village Board Regular Meeting - Minutes 12704
12/17/12
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
�-/ GROVE,ILLINOIS ON MONDAY,DECEMBER 17,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;John Zimmerman,Acting Village Attorney;Anne Marie Gaura,
Interim Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human
Resources;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Brian Sheehan,Deputy
Building Commissioner—Operations;Brett Robinson, Purchasing Manager;and Police Chief Balinski.
APPROVAL OF MINUTES
Moved by Trilling,seconded by Ottenheimer,to approve the minutes of the December 3,2012 Regular Meeting.
Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1203
�•/ Mr.Anderson read Warrant#1203. Moved by Ottenheimer,seconded by Terson,to approve Warrant#1203 in the
amount of$3,628,060.73,authorizing payment of bills listed.
Trustee Berman stated that,in keeping with past practices,he will be abstaining from voting on the item on page 27
for professional services related to the line of credit.
Upon roll,Trustees voted as follows:
AYES: 6—Berman*,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
*Abstain on item on page 27 for Professional Services related to the Line of Credit.
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman extended wishes for a safe and Happy Holiday season and new year to the entire community.
President Braiman extended condolences to the community of Newtown,Connecticut that suffered a horrific
tragedy this past week. President Braiman noted that he has asked the Village Manager to reach out to all of our
local schools to offer Village resources to ensure the safety of their facilities. A moment of silence was then
observed to honor those whose lives were lost last Friday.
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VILLAGE MANAGER'S REPORT
Mr.Bragg commented on the decision of Police Chief Steve Balinski to retire from his distinguished career with
the Buffalo Grove Police Department. President Braiman also congratulated Chief Balinski and thanked him for his
dedication and friendship to the community.
Mr.Bragg presented an update on the Weiland Road Public Hearing,details of which are contained in the Village
Board Meeting Agenda Item Overview that he prepared.
Ms. Gaura presented a background on the Smartphone Application,a multi jurisdictional approach to coordinate a
unified mobile application for all residents in the region. Further details of the proposal are contained in the Village
Board Meeting Agenda Item Overview prepared by Mr.Bragg.
Andy Todd,Chief Operating Officer for Constituent Outreach Consultants,introduced the mobile applications for
the various units of local government. Mr.Todd then answered questions from the Board. The application is
scheduled to be available in January of 2013.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
November,2012;there were no questions on the report.
Ms.Gaura presented a summary of the Strategic Planning process,details of which are contained in the Village
Board Meeting Agenda Item Overview that she prepared.
Trustee Berman commended staff for putting in a tremendous amount of work in bringing forward a document that
addresses the priorities of the Board in a general sense and creates a framework on which to build moving forward.
Mr.Bragg reviewed the next steps in the process.
Moved by Berman,seconded by Sussman,to accept the Strategic Plan. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PUBLIC HEARING—FISCAL YEAR 2013 APPROPRIATION ORDINANCE
At 7:53 P.M.,President Braiman opened the Public Hearing for the Fiscal Year 2013 Appropriation Ordinance.
Notice of this Public Hearing was published in the Daily Herald on December 6,2012.
President Braiman swore in Scott Anderson to give testimony.
Mr.Anderson made a presentation to the Board,details of which are contained in his memo to Mr.Bragg.
At 7:58 P.M.,President Braiman continued the Public Hearing until later in the meeting when this item is on the
agenda.
TRUSTEE REPORTS
The Village Clerk announced that four candidates have so far have filed to fill the three positions for Village Trustee
that are open in the April 9,2013 Municipal Election. The filing period ends on December 26,2012 at 5:00 P.M.
at which time a lottery will be held to determine ballot placement.
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CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2012-61—Liquor Controls
Motion to pass Ordinance#2012-61,amending Chapter 5.20 Liquor Controls,Class E.
Ordinance#2012-62—Hamilton Partners
Motion to pass Ordinance#2012-62,granting a variation to the Buffalo Grove Sign Code for Hamilton Partners,
1081-1087 Johnson Drive.
Resolution#2012-45—Personnel Manual
Motion to pass Resolution#2012-45,a resolution for the adoption of amendments to the Personnel Manual.
Ordinance#2012-63—Hidden Lake
Motion to pass Ordinance #2012-63, approving an Amendment to Exhibit C of the Fourth Amended Annexation
Agreement for the Villas at Hidden Lake.
Personnel Recruitment
Motion to authorize staff to engage professional recruitment services.
Moved by Sussman,seconded by Stein,to approve the Consent Agenda.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-64—APPROPRIATIONS
Moved by Berman,seconded by Terson,to pass Ordinance#2012-64,an ordinance authorizing appropriations for
the Village of Buffalo Grove for the period January 1,2013 through December 31,2013, in accordance with the
memorandum from Mr.Anderson to Mr.Bragg dated December 12,2012,and the draft ordinance contained in
Board packets.
President Braiman closed the Public Hearing at 8:04 P.M.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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ORDINANCE#2012-65—TAX ABATEMENTS
�./ Moved by Berman, seconded by Sussman,to pass Ordinance#2012-65,abating taxes levied for the Village of
Buffalo Grove,Cook and Lake Counties,Illinois, in accordance with the memorandum contained in Board packets
from Mr.Anderson to Mr. Bragg dated December 13,2012 and the draft ordinance also contained in Board packets.
Mr. Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TREE REMOVAL SERVICES
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr. Robinson,also explaining the reason for the bid waiver.
Moved by Stein, seconded by Ottenheimer,to award bid for Tree Removal Services.
Mr.Bragg stated that staff has used a prevailing wage requirement within this contract.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
GOLF BUSINESS AND MARKETING PLAN
Jeff Tollefson and Joe Bridges presented the Golf Department Business/Marketing Plans for 2013 for both the
Arboretum Club and the Buffalo Grove Golf Club. These plans are contained in a bound document distributed in
Board packets,and are also available for public inspection. Both gentlemen then answered questions from the
Board.
Moved by Ottenheimer,seconded by Sussman to accept the Marketing Plan. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were
no such requests.
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Paige Bonk,field organizer from Energy Impact Illinois,presented an announcement to the community with regard
to the availability of energy efficiency grant funding on the cost of air sealing and insulating homes to owners of
single family homes or 2-4 unit buildings. The Energy Impact Illinois(EI2)program is led by the Chicago
Metropolitan Agency for Planning(CMAP),in partnership with the City of Chicago,City of Rockford,ComEd,the
Department of Commerce and Economic Opportunity, Illinois Science&Technology Coalition,Nicor Gas,North
Shore Gas, Peoples Gas and The Northern Illinois Energy Project.
ADJOURNMENT
Moved by Sussman,seconded by Berman,to adjourn the meeting.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0-None
Motion declared carried.
The meeting was adjourned at 8:40 P.M.
Jo . Sirabian, Village Clerk
APPROVED B THIS 7th DAY OF January ,2013
•
illage President