2012-12-03 - Village Board Regular Meeting - Minutes 12699
12/03/2012
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
( BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
�./ GROVE,ILLINOIS ON MONDAY,DECEMBER 3,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Scott Anderson,Director of
Finance;Art Malinowski,Director of Human Resources;Anne Marie Gaura,Interim Deputy Village Manager;
Robert Giddens, IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Rick Kuhl,
Deputy Director of Public Works;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner—
Operations;Carol Berman,Deputy Building Commissioner—Administration;Brett Robinson,Purchasing Manager;
Police Chief Balinski;and Police Commander Newton.
APPROVAL OF MINUTES
The Village Clerk noted that Ordinance numbers from the November 12,2012 were incorrect. The correct numbers
are:
• Ordinance#2012-56—Strathmore Square Shopping Center
• Ordinance#2012-57—Waterbury Place Subdivision
• Ordinance#2012-58—Veterinary Specialty Center(Therapet)
• Ordinance#2012-59—Line of Credit
Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the November 12,2012 Rescheduled
Regular Meeting.
Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Moved by Stein, seconded by Sussman,to approve the minutes of the November 26,2012 Rescheduled Regular
Meeting. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1202
Mr.Anderson read Warrant#1202. Moved by Trilling,seconded by Ottenheimer,to approve Warrant#1202 in the
amount of$4,017,548.01,authorizing payment of bills listed. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
12700
12/03/2012
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring December,2012 as Drunk and Drugged Driving(3D)
Prevention Month in the Village of Buffalo Grove and called upon everyone to promote awareness of the impaired
driving problem,to support programs and policies to reduce the incidence of impaired driving,and to promote safer
and healthier behaviors regarding the use of alcohol and other drugs this December holiday season and throughout
the year.
President Braiman congratulated Kildeer School and District 96 for their nationwide recognition as a Blue Ribbon
recipient.
President Braiman congratulated Nisa Khan and Christopher Szewczyk as being two Buffalo Grove High School
students who received the Cook County Sheriff Youth Service Medal of Honor. President Braiman presented
Miss Khan with a certificate recognizing this honor as she was congratulated by the audience and the Board. Mr.
Szewczyk was unable to be present tonight,but will also receive a certificate recognizing his achievements.
VILLAGE MANAGER'S REPORT
Mr. Bragg noted that there is no report from the Village Manager tonight.
The Village Clerk noted that the filing date has been extended for those seeking to be on the ballot for the April 9,
2013 Municipal Election. Petitions may be filed with the Village Clerk from 8:00 A.M.on Monday,December 17,
2012 through 5:00 P.M.on Wednesday,December 26,2012.
SPECIAL OLYMPICS
Chief Balinski thanked the Board for allowing the Buffalo Grove Police Department to share their success story in
raising awareness and funds for Special Olympics. The Chief also commended Commander Newton and the fund-
raising committee for all of their hard work. A check for$18,000 was presented to Mr.Breen.
Dave Breen,President and CEO of Special Olympics Illinois,thanked the Buffalo Grove Police Department for
their dedication in continually being in the top ten in raising funds for Special Olympics,and noted how proud the
Village should be of its officers and residents.
TRUSTEE REPORTS
Trustee Terson thanked all of the residents who came out to the Blood Drive at the Alcott Center this past weekend.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution#2012-40—Taxable Property/Cook County
Motion to pass Resolution#2012-40,requesting the County of Cook not to collect the Loss in Collection on Taxable
Property in the Village of Buffalo Grove.
Resolution#2012-41—Taxable Property/Lake County
Motion to pass Resolution#2012-41,requesting the County of Lake not to collect the Loss in Collection on Taxable
Property in the Village of Buffalo Grove.
Resolution#2012-42—Personal Property Replacement Tax Distribution
Motion to pass Resolution#2012-42,regarding Corporate Personal Property Replacement Tax Distribution—2012.
12701
12/03/2012
Police Pension Fund
Motion to accept the Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report—December
31,2012.
Fire Pension Fund
Motion to accept the Village of Buffalo Grove Fire Pension Fund—Municipal Compliance Report—December 31,
2012.
Crystal Maintenance Services
Motion to authorize execution of the third and final year maintenance contract option with Crystal Maintenance
Services Corporation.
Office Machine Lease
Motion to authorize bid waiver and request proposals for the lease of multi-function office machines.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda.
Trustee Trilling requested that Item 10. D.be removed from the Consent Agenda.
Upon roll call,Trustees voted as follows on the Consent Agenda,minus Item 10.D.:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein, Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-60—LEVY AND COLLECTION OF TAXES
Moved by Berman,seconded by Terson,to pass Ordinance#2012-60,an ordinance for the levy and collection of
taxes for the Fiscal Year commencing on the 1st day of January,2013 and ending on the 31 S`day of December,2013,
in accordance with the materials provided to the Board both in the packet for tonight's meeting and presented at
length at the last Village Board Meeting.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared and his memo to Mr.Bragg of November 29,2012,after which he
answered questions from the Board
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2012-43—FISCAL 2013 BUDGET
Moved by Berman,seconded by Sussman,to pass Resolution#2012-43,adopting the Fiscal 2013
(January 1-December 31,2013)Budget for the Village of Buffalo Grove,in accordance with the materials contained
in Board packets as well as the presentation made to the Board at the last Village Board meeting.
Mr. Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Anderson.
Mr.Anderson noted that staff will publish for a Public Hearing on December 17,2012 for the Appropriation
Ordinance,which will close the cycle for the 2013 budget process. Mr.Anderson explained that the Appropriation
Ordinance sets the legal spending limit for the Village,and the budget is the managerial plan.
12702
12/03/2012
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ELECTRIC SUPPLY AND SERVICE
Moved by Stein,seconded by Sussman,to authorize bid waiver and to purchase electric supply and service for select
Village-owned facilities(December 2014 to December 2016),authorizing the Village Manager to execute a contract
with the lowest responsive and responsible proposer pending final review of the contract documents by the Village
Attorney in accordance with the materials supplied in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson,also explaining the reason for the bid waiver.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TREE REMOVAL SERVICES
Moved by Stein, seconded by Terson,to award bid to Central Forestree,LLC of Hoffman Estates for 2013 tree
removal services related to the Emerald Ash Borer infestation in the amount of$362,406.25,in accordance with
information in Board packets.
Mr. Bragg reviewed the proposed contract,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Robinson.
Mr.Robinson reviewed the bid tabulations.
Mr.Raysa stated that the dollar amount in the motion should be$362,775.00.
Trustees Stein and Terson amended the motion to accept the amended dollar amount.
Michael Kelly,of Clean Cut Tree Service,commented on the bidding process,noting his belief that all bids should
be rejected and the project rebid.
Mr.Raysa reviewed the bid process.
After lengthy discussion,the Board determined that the best course of action would be to negotiate with the two
lowest bidders.
Moved by Berman,seconded by Trilling,to reject all bids and provide authorization to staff to negotiate with
Central Forestree,LLC and Clean Cut Tree Services, Inc.and to bring a recommendation back to the Village Board
for consideration.
Upon roll call,Trustees voted on the motion made by Trustee Stein:
AYES: 0—None
NAYS: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
Motion defeated
Upon roll call,Trustees voted as follows on the motion made by Trustee Berman:
12703
12/03/2012
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0-None
Motion declared carried.
RESOLUTION#2012-44—WATERBURY PLACE DEVELOPMENT
Trustee Trilling reviewed his reason for requesting that this item be removed from the Consent Agenda.
Mr. Bragg and Mr.Boysen responded to Trustee Trilling's concerns.
Moved by Trilling,seconded by Ottenheimer,to pass Resolution#2012-44,approving an Amendment to the
Development Improvement Agreement for the Waterbury Place Development,subject to providing a current
document that shows the schedule of values to determine the improvements that are uncompleted,basing it on the
quantities that are uncompleted.
Mr. Raysa agreed to the proposed motion.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0-None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were
no such requests.
ADJOURNMENT
Moved by Sussman, seconded by Berman,to adjourn the meeting.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0-None
Motion declared carried.
The meeting was adjourned at 8:52 P.M.
&„j;:r
. Sirabian,Village Clerk
APPROVED B E THIS 17th DAY OF December ,2012
illage President