2012-11-26 - Village Board Regular Meeting - Minutes 12696
11/26/12
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF
THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 26,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,
Stein and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Leisa Niemotka,
Assistant to the Village Manager;Robert Giddens,MIS Director;Scott Anderson,Director of Finance;
Katie Skibbe,Assistant Director of Finance;Art Malinowski,Director of Human Resources;Brett
Robinson,Purchasing Manager;Greg Boysen,Director of Public Works;Rick Kuhl,Superintendent of
Public Works;Mike Skibbe,Civil Engineer;Robert Pfeil,Village Planner;Carol Berman,Deputy Building
Commissioner-Administration;Brian Sheehan,Deputy Building Commissioner-Operation;Jeff Tollefson,
Interim Director of Golf Operations;Fire Chef Vavra;Police Chief Balinski;Deputy Police Chief Husak;
Commanders Newton,Reid and Szos.
APPROVAL OF MINUTES
There are no minutes to be approved tonight.
WARRANT
There is no warrant to be approved tonight.
VILLAGE PRESIDENT'S REPORT
There is no Village President's Report tonight.
VILLAGE MANAGER'S REPORT
There is no Village Manager's Report tonight.
TRUSTEE REPORTS
There were no reports from Trustees at tonight's meeting.
CONSENT AGENDA
There is no Consent Agenda at tonight's meeting.
FISCAL 2013 BUDGET PRESENTATION
Mr.Bragg presented opening comments and the budget structure for this evening,details of which are
contained in his Budget Letter to the Corporate Authorities of November 12,2012.
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11/26/12
Mr.Anderson then reviewed the process of developing revenues for the 2013 budget,expenses,fund
balance projections,and a review of our debt service levels,after which he answered questions from the
Board.
Mrs.Niemotka reviewed the Legislative Budget and the Office of the Village Manager Budget,noting
highlights of 2012, including the strategic planning process,community programs,refuse cart program,and
new economic development opportunities.
Mr.Malinowski presented the budget for the Legal Department,after which he answered questions from
the Board.
Mr.Giddens reviewed the budgets for Information Technology and Emergency Management Agencies,
noting that the major projects for the year were online services,mobile access from Village vehicles and
off-site locations,an update to Disaster Recovery Site,new AV equipment,and re-negotiated cellular and
land based utilities.
Mrs. Skibbe reviewed the budget for the office of Finance&General Services,highlights of which
included implementation of new financial software,structure of debt financing for the street program,and
acquired a purchasing manager.
Mr.Malinowski presented the budget for the Human Resource Department,after which he answered
questions from the Board.
Chief Vavra reviewed the budget for the Buffalo Grove Fire Department,after which he answered
questions from the Board.
Chief Balinski reviewed the budget for the Buffalo Grove Police Department,commending Deputy Chief
Husak,and Commanders Newton,Reid,and Szos for the outstanding job that they with regard to this
budget. The 2012 Police highlights include four categories: strategy,efficiency,culture and technology.
The Chief then answered questions from the Board.
Mrs. Berman presented the proposed budget for Building&Zoning and the Health Departments. Some of
the 2012 highlights include enhanced public information,rental housing inspections to begin in January,
and certification of a health inspector as a fire prevention inspector. Mrs.Berman then answered questions
from the Board.
Mr.Boysen presented the budget for Public Works,highlighting the APWA re-accreditation,the EAB
management plan update,and municipal partnering. Public Works staff then answered questions from the
Board.
Mr.Anderson then reviewed the Non-Operating Transfers budget.
Mr.Tollefson presented the budget for Golf Operations. Highlights included a Gold Card Program for
various discounts,as well as on-line booking. The Marketing Plan is complete and will be presented to the
Board in December. Mr.Tollefson proceeded to answer questions from the Board.
Mr.Anderson reviewed the revenues for the Water Fund.
Mr.Anderson summarized the remainder of the Funds in the proposed budget.
President Braiman confirmed the fact every item in the Capital Improvement Plan will be handled
separately and approved on its own.
Mr.Bragg presented final thoughts,thanking the Board for their comments and questions,and sincerely
thanking staff for their efforts.
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It
Trustees commended Mr.Bragg and the entire staff for putting together a well-crafted document.
President Braiman noted that the budget document will be available online throughout the year,as well as
the fact that this is a planning document,and does not necessarily mean that these dollars will be spent.
President Braiman stated that the budget compilation is an ongoing process,and he thanked the entire staff
for their efforts in presenting the budget.
ADJOURNMENT
Moved by Trilling, seconded by Sussman,to adjourn the meeting. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 10:18 P.M.
_ dies
)ae'M. Sirabian,Village Clerk
APPROVED BY ME THIS 3rd DAY OF December ,2012
Village President
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