2012-10-15 - Village Board Regular Meeting - Minutes 12687
10/15/2012
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
�./ BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 15,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein
and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney; Scott Anderson,Director of
Finance;Art Malinowski,Director of Human Resources;Anne Marie Gaura,Interim Deputy Village Manager;
Robert Giddens,IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Rick Kuhl,
Deputy Director of Public Works;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner—
Operations;Carol Berman,Deputy Building Commissioner—Administration;and Police Chief Balinski.
President Braiman reviewed the rules to be followed during a Village Board meeting.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the October 1,2012 Regular Meeting.
Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1200
Mr.Anderson read Warrant#1200. Moved by Berman,seconded by Terson,to approve Warrant#1200 in the
amount of$2,405,643.03,authorizing payment of bills listed. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
The Village Clerk reported that early voting begins October 22,2012. Poll hours on election day,November 6,
2012 for the Presidential Election,are from 6:00 A.M.until 7:00 P.M.
The Village Clerk reviewed the purpose of the upcoming Civics Forum,after which each of the participating
students introduced themselves.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted that the current People,Places and Issues program features the proposed downtown plan and airs
on our cable channel at 7:00 A.M.and 7:00 P.M.daily.
Anne Marie Guara presented an update on the Strategic Plan. A final Strategic Plan report will be presented to the
Board in the near future summarizing the focus group results and the measurable actions.
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Mr.Kuhl reviewed the 2012-2013 Winter Driving Season Snow&Ice Control Program. Details of the Plan may
be found in the 2012-2013 Snow&Ice Control Program document,as well as the Village Board Meeting Agenda
Item Overview prepared by Mr.Kuhl. There was some discussion with regard to the replacement of mailboxes.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
September,2012;there were no questions on the report.
CMAP PRESENTATION
Mary Lou Seidel,Housing Coordinator with the Northwest Suburban Housing Collaborative,presented a brief
refresher as to the status of the project.
Jonathan Birch,Chicago Metropolitan Agency for Planning/CMAP,presented the analysis and recommendations for
each of the member municipalities which are intended to provide an assessment of current housing conditions and
identify opportunities for meeting further housing demand in the community. Details of his presentation are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil,as well as the Homes Project
Team September 21,2012 memo to the Village of Buffalo Grove. CMAP will complete the draft plan for review in
November. The project is scheduled for completion by February 2013.
TRUSTEE REPORTS
Trustee Ottenheimer reported on the upcoming Band Concert to be held on November 10,2012.
CONSENT AGENDA
There is no Consent Agenda for this meeting.
l , ORDINANCE#2012-52—BUCKY'S EXPRESS
v Moved by Terson,seconded by Sussman,to pass Ordinance#2012-52,approving the Fourth Amendment of the
PUD ordinance,Bucky's Express, 1251 McHenry Road,B-3 District.
Walter Hainsfurther,project architect,reviewed the changes made to the proposal,details of which are contained in
the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-53—621 HARRIS DRIVE
Moved by Terson,seconded by Sussman,to pass Ordinance#2012-53,reauthorizing the Special Use for a child day
care home 621 Harris Drive,R-9 District. Details of the proposed ordinance may be found in the Village Board
Meeting Agenda Item Overview prepared by Mr.Pfeil.
Mr.Bragg confirmed that all reauthorizations have been reviewed and recommended by staff.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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ORDINANCE#2012-54—47 CHESTNUT TERRACE
Moved by Terson,seconded by Berman,to pass Ordinance#2012-54,reauthorizing the Special Use for a child day
care home at 47 Chestnut Terrace,R-4 District. Details of the proposed ordinance may be found in the Village
Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Mr.Pfeil confirmed that the proposed ordinance complies with all regulations.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-55—457 RAPHAEL AVENUE
Moved by Terson,seconded by Stein,to pass Ordinance#2012-55,reauthorizing the Special Use for a child day
care home at 457 Raphael Avenue,R-5 District. Details of the proposed ordinance may be found in the Village
Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Yuri Shchupak,husband of Elena Lewis who operates the day care,stated that he appreciates the opportunity given
to them by the Board.
Mr.Bragg noted that staff had received one comment with regard to traffic in the area.
Mr.Pfeil stated that this proposal complies with all regulations.
l , Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2012 EAB MANAGEMENT PLAN UPDATE
President Braiman declared a recess from 8:30 P.M.to 8:35 P.M. 1
Mr.Skibbe provided the Emerald Ash Borer Management Plan,details of which are contained in the document,as
well as the Village Board Meeting Agenda Item Overview that he prepared.
Staff then answered questions from the Board and the audience. It was noted that staff needs to make sure that
residents receive sufficient notice. Staff noted that they will use every avenue available to be sure that all residents
are aware of the plan.
Moved by Terson,seconded by Ottenheimer,to approve the Emerald Ash Borer Management Plan. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VETERINARY SPECIALTY CLINIC
Dr.Mitchell Robbins of the Veterinary Specialty Center reviewed his request for a Plan Commission referral,details
of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Dr.Robbins
then answered questions from the Board.
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It was requested that the Plan Commission address the"bathroom"facilities for the animals.
IMoved by Ottenheimer,seconded by Stein,to refer the Veterinary Specialty Clinic, 1495 Busch Parkway,to the
fli Plan Commission for review.
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Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda,and
reviewed the criteria for addressing the Board.
Barry Stark, 1175 Gail Drive,commented on methods of notifying residents with regard to the EAB.
Lisa Stone,resident,commented on the proposed downtown.
EXECUTIVE SESSION
Moved by Sussman,seconded by Berman,to move to Executive Session for the purpose of Approving Closed
Session Minutes,Section 2(c)(21)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried
The Board moved to Executive Session from until 9:44 P.M.until 9:54 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:55 P.M.
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Janet M. �al5ian Village Clerk
APPROVED BY ME THIS 5th DAY OF November ,2012
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'lla a Presi ent