2012-06-04 - Village Board Regular Meeting - Minutes 12640
06/04/2012
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 4,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,
Stein and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy
Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;
Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of Public Works;Mike Skibbe,Civil
Engineer;Brian Sheehan,Deputy Building Commissioner—Operations;Carmen Molinaro,Director of Golf
Operation;Joe Bridges,Golf Professional;Geoff Tollfeson,Golf Professional;Fire Chief Vavra;Deputy Fire
Chief Ciecko;and Police Chief Balinski.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Berman,to approve the minutes of the May 21,2012 Regular Meeting. Upon
roll,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1190
Mr.Anderson read Warrant#1190. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1190 in
the amount of$1,525,278.04,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman reported that the business license issued to Sun Spa Corporation has been revoked,and the
establishment will cease operations in the Village.
FIRE DEPARTMENT COMMENDATIONS
Chief Vavra reviewed the scenario that took place on April 18,2012 when Buffalo Grove and Long Grove Fire
Departments were dispatched to a medical call for a 33-year old man who had passed out. This call was an
excellent example of the incredible skill of the paramedics,and a great example of the cooperation of the crews
and the success of the total EMS system. The entire system worked well and allowed Matt Rapaport to be in
attendance tonight.
Mr.Rapaport extended his appreciation and thanks to each of the responders who worked to save his life.
12641
06/04/2012
Chief Vavra and Mr.Rapaport presented Company Citations to: Lieutenant Brian Beck,FF/PM Clark Pound,
FF/PM Rich Schiradelly,FF/PM Chad McCormick,FF/PM John Jason,FF/PM Scott Wood,FF/PM Katie
Hayes,FF/PM Brian Niminski;and Paramedic Student Greg Hanik.
President Braiman also thanked both of the Departments and noted how proud the Buffalo Grove is of our Fire
Department.
VILLAGE MANAGER'S REPORT
Mr.Molinaro introduced a Golf Marketing Plan Update on how the marketing plan and marketing ideas that
were presented to the Board in December are going for the first five months of the year. Mr.Tollefson and Mr.
Bridges reviewed how the marketing programs have worked at each of the courses. Mr.Molinaro then
summarized the plans,and also thanked the staffs at both courses for their hard work in keeping the courses in
excellent condition,after which he answered questions from the Board.
Mrs.Neukirch presented a status report on the Strategic Plan Initiative,details of which are contained in the
Village Board Meeting Agenda Item Overview that she prepared. Mr.Bragg thanked everyone involved in
developing this plan.
Chief Vavra presented a status report on EMS Response Times,Costs and Public Education Efforts,details
of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. In answer to a
question from Lisa Stone,resident,Chief Vavra reviewed the procedure for dispatching incoming 9-1-1 calls.
TRUSTEE REPORTS
Trustee Trilling noted that the public is invited to the Village's Annual Stormwater Management Program
Public Information and Input Meeting to be held at Village Hall on Thursday,June 21,2012. The purpose of
the meeting is to provide an overview of Buffalo Grove's stormwater management program. An overview of
the"Aptakisic Creek Maintenance Plan"prepared by Baxter and Woodman Consulting Engineers will be
�./ presented at this meeting.
Trustee Trilling reported that the Buffalo Grove Environmental Action Team and the Village of Buffalo Grove
invite everyone to the 1S`annual Green Fair to be held on June 24,2012 at Rylko Park. Complete information
on this event may be found at www.vbg.org.
Trustee Stein reported on the upcoming Farmer's Market which will return on June 17,2012 and continue
every Sunday morning through October 7,2012.
Trustee Terson thanked the Blood Donor Commission and those who donated at the Village Blood Drive held
this past Saturday for a very successful drive.
Trustee Berman urged residents to participate in the American Cancer Society's Relay for Life on Friday,June
15,2012 at Stevenson High School and coordinated by students at Buffalo Grove and Stevenson High Schools.
It is a fun event as well as an emotional event that benefits an excellent cause dedicated to eradicating cancer.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. It was requested that Item 10.C.be removed from the
Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Ordinance#2012-22—Twin Rinks Ice Pavilion
Motion to pass Ordinance#2012-22,approving an amendment to Ordinance#2011-31 for Twin Rinks Ice
Pavilion, 1500 Abbott Court.
12642
06/04/2012
Ordinance#2012-23—Hakuva Sushi
Motion to pass Ordinance#2012-23,amending Chapter 5.20,Class B Liquor Controls.
Resolution#2012-19—Dundee Road Sidewalk/Bikewav Improvement
Motion to pass Resolution#2012-19,approving an Agreement to provide Professional Engineering
Construction Services for the Dundee Road Sidewalk/Bikeway Improvement.
Street Light Maintenance Contract
Motion to approve award of bid for 2012 Street Light Maintenance Contract.
Moved by Terson,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2012-20—COMMONWEALTH EDISON
Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda item Overview prepared by Mrs.Neukirch.
Trustee Berman commented on the reasons behind the proposed resolution dealing with ComEd's Smart Grid
proposal.
Moved by Berman,seconded by Ottenheimer,to pass Resolution#2012-20,urging the Illinois Commerce
Commission to reject Commonwealth Edison Company's proposed Advanced Metering Infrastructure
Deployment Plan. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman stated that staff and several Board members have had a meeting with Commonwealth Edison
regarding last summer's outages,and he suggested that representatives again appear at a Board Meeting to
inform the Board and the community what they have been doing and what their plans are moving forward.
RESOLUTION#2012-21—RAUPP LIFT STATION
Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Boysen.
Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2012-21,approving an agreement to provide
professional engineering design and bidding services for the Raupp Lift Station rehabilitation.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
12643
06/04/2012
AMBULANCE PURCHASE
Chief Vavra reviewed the proposed purchase. The Chief stated that this is not technically a waiver of bids,as
the bid being used is the Northwest Municipal Conference bid.
Mr.Bragg stated that the Village has money in reserves for this purchase.
Chief Vavra stated that he believes the proposed piece of equipment has all of the amenities needed by the
Department.
Moved by Sussman,seconded by Trilling,to authorize bid waiver and purchase of ambulance. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2012 CONTRACTUAL STREET MAINTENANCE
Mr.Bragg reviewed the proposal for authorization to bid 2012 Village Wide Contractual Street Maintenance
Program—Phase 2,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr.Kuenkler.
Moved by Berman,seconded by Sussman,to approve of authorization to bid 2012 Village Wide Contractual
Street Maintenance Program—Phase 2,as outlined in the staff memorandum included in Board packets as Item
13.B. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
�./ Motion declared carried.
2012 PARKWAY TREE GROWING CONTRACT
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Moved by Stein,seconded by Ottenheimer,to authorize bid waiver of purchase for 2012 Parkway Tree
Growing Contract.
Lisa Stone,resident,commented on the trees that were removed near Aptakisic Creek.
Mr.Bragg reviewed the reasons for the bid waiver.
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2012-22—DUNDEE ROAD SIDEWALK/BIKEWAY
Moved by Stein,seconded by Berman,to pass Resolution#2012-22,approving an Intergovernmental
Agreement Providing for Federal Participation in the Construction of the Dundee Road Sidewalk/Bikeway
Improvement.
Mr.Boysen reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item that he prepared.
12644
06/04/2012
President Braiman confirmed to Lisa Stone,resident,that there are no waterways along the Dundee Road
sidewalk/bikeway.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda.
Lisa Stone,resident,commented on her tenure as an elected official,her comments at the April 2,2012 Village
Board Meeting,her coalition,and a wastewater industrial facility.
EXECUTIVE SESSION
Moved by Trilling,seconded by Berman,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried
The Board moved to Executive Session from until 9:45 P.M.until 10:33 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:35 P.M.
icc.,•4,1\a , )„, .r,1-',-C,;.1-:
Janet M. Sirabian, Village
Clerk
APPROVED BY THIS 18th DAY OF June ,2012
•
'nage President