Loading...
2012-04-16 - Village Board Regular Meeting - Minutes 12625 04/16/2012 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 16,2012 CALL TO ORDER President Braiman called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Leisa Niemotka,Assistant to the Village Manager; Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer; Brian Sheehan,Deputy Building Commissioner—Operations;and Police Chief Balinski. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Trilling,to approve the minutes of the April 2,2012 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None ` Motion declared carried. V WARRANT#1187 Mr.Anderson read Warrant#1187. Moved by Trilling,seconded by Berman,to approve Warrant#1187 in the amount of$2,704,235.19,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman noted some changes that have been made to the Village Board Meeting Agenda in order to ensure that Board meetings are conducted in a professional and orderly manner. President Braiman also reviewed the procedure to be followed for those wishing to speak during Questions from the Audience. President Braiman presented an update on the Commonwealth Edison response to claims submitted for damages caused by power outages during the summer storms of 2011. The Village sent a letter to the Executive Director of the Illinois Commerce Commission with a copy to all of our legislators,and he summarized the response that was received from the ICC. The information received will be posted on the Village website. President Braiman presented the 2012-2014 Volunteer Committee,Commission and Board Reappointments,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Niemotka. On behalf of the Board and the entire Village,President Braiman extended thanks to all of the volunteers who donate their time in order to benefit Buffalo Grove,and he thanked those who were stepping down for their many years of service. L 12626 04/16/2012 Moved by Sussman,seconded by Ottenheimer,to concur with President Braiman's appointments. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. President Braiman read a Proclamation declaring the week of May 20-26,2012 as National Public Works Week in the Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions that public works personnel make every day to insure our health,safety,comfort and quality of life. President Braiman reviewed and clarified certain comments regarding several items made by a resident during Questions from the Audience at the April 2,2012 meeting. VILLAGE MANAGER'S REPORT Mr.Anderson presented a status update and proposed timeline with regard to the New World Financial Software Implementation,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Bragg thanked Mr.Anderson and the staff for their diligence in implementing this new software. Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for March,2012;there were no questions on the report. PUBLIC HEARING—MUNICIPAL ELECTRIC AGGREGATION President Braiman opened the Public Hearing at 7:52 P.M. Mrs.Neukirch made a presentation with regard to the effort to aggregate residential and small commercial retail electrical loads located within each of the member Consortium communities. Details of the Electric Aggregation Program Plan of Operation and Governance are contained in the Village Board Meeting Agenda Item Overview that she prepared. President Braiman asked if there were any further questions from the audience or the Board;there were none. Mr.Raysa noted that this is the second of two Public Hearings. The first Public Hearing,required by State Statute,was held on April 2,2012,at which time the draft Electric Aggregation Program Plan of Operation and Governance was presented;that plan was available to the public,and also was available on the Village website. Tonight is the second Public Hearing,required by State Statue,and again the Plan was available to the public through the agenda as well as on the Village website. The Plan before the Public Hearing tonight is dated April 10,2012. Mr.Bragg stated that it is anticipated that an electric supplier will be named this week. At 7:59 P.M.President Braiman continued the Public Hearing until later on in the agenda. TRUSTEE REPORTS Trustee Stein reported on a public informational meeting on Homes for a Changing Region to be held on June 20,2012 hosted by the Northwest Suburban Housing Collaborative. Details of this topic are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Stein reported on the upcoming Farmer's Market which will return on June 17,2012 and continue every Sunday morning through October 7,2012. 12627 04/16/2012 Trustee Berman urged residents to participate in the American Cancer Society's Relay for Life on Friday,June 15,2012 at Stevenson High School and coordinated by students at Buffalo Grove and Stevenson High Schools. It is a fun event as well as an emotional event that benefits an excellent cause dedicated to eradicating cancer. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2012-13—M&I Imports Motion to pass Ordinance#2012-13,granting certain variations to the Buffalo Grove Sign Code for M&I Imports,88 E.Dundee Road. Ordinance#2012-14—Swad,Inc. Motion to pass Ordinance#2012-14,amending Chapter 5.20,Liquor Controls,Class B,Swad,Inc. Resolution#2012-12—Azavar Audit Solutions Motion to pass Resolution#2012-12,approving a Contingent Fee Agreement for Professional Services between Azavar Audit Solutions Inc. and the Village of Buffalo Grove to provide Utility Auditing Services. Resolution#2012-13—Private Activity Bond Motion to pass Resolution#2012-13,transferring$3,942,120.00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool,hosted by the Village of Buffalo Grove. 2012 Bike Path&Parking Lot Improvement Motion to award bid for the 2012 Bike Path&Parking Lot Improvement Project. 2012 Sidewalk Removal&Replacement Motion to award bid for the 2012 Sidewalk Removal&Replacement Project. Proclamation—Senior Celebration Day Motion to approve Proclamation—24th Annual Senior Celebration Day—May 9,2012. Proclamation—National Bike Month&Bicycle Safety Month Motion to approve Proclamation recognizing May as National Bike Month and Bicycle Safety Month. Mr.Raysa asked that Item XI.C. (Azavar Audit Solutions)also include waiver of bids. Moved by Terson,seconded by Ottenheimer,to approve the Consent Agenda,including Mr.Raysa's request. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12628 04/16/2012 PROCLAMATION—MUNICIPAL CLERK'S WEEK President Braiman noted a Proclamation declaring the week of April 29-May 5,2012 as Municipal Clerk's Week in the Village of Buffalo Grove,and thanked all Municipal Clerks for the services that they perform for their communities. SIGN CODE Mrs.Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Moved by Sussman,seconded by Stein,to pass Ordinance#2012-15,adopting a Revised Sign Code,Title 14 of the Buffalo Grove Municipal Code. In answer to a question from Trustee Ottenheimer,Mr.Raysa reviewed the section relating to protection of the Constitutional Right to Free Speech while not creating a nuisance to neighboring properties,and noting that the ]] Village cannot regulate the content of speech. Violations are addressed in the Penalty section. Trustee Stein thanked everyone who has worked on the modification of the Sign Code. Trustee Stein questioned the section regarding electronic window signs. Mr. Sheehan stated that the messages would be allowed to be change every ten seconds. Trustee Stein would like to see two of the ZBA commissioners included at the Plan Commission level. Trustee Terson noted that he believes businesses should be free to choose the lettering style and color for their brand. Trustee Berman agrees with Trustee Terson with regard to businesses being able to brand their locations with their particular logo;he believes that windows cluttered with electronic signs detract from a positive business climate;he believes there are a lot of good ideas that evolved from this process. Trustee Trilling suggested that many of the things that are incorporated in the Sign Code set a frame work,but they do not dictate what ultimately may be built,because each shopping center may have its own sign code restrictions. Mrs.Neukirch stated that the next step in this process is to meet with the property managers of each of the shopping centers and look at their uniform sign criteria in an attempt to update and modernize those regulations. Trustee Trilling suggested wording that would state that the lettering styles should relate to the overall concept of the property. Trustee Trilling does not believe that including ZBA members in the decision should be a requirement,but he does believe that they should be able to participate in the discussion if available,or share their thoughts if they are unable to attend. Trustee Sussman believes that ZBA members should be included in the discussion but they should not have a vote. Trustee Ottenheimer stated that,if ZBA members cannot attend meetings,they may still communicate their opinions to the Plan Commission;any member of the ZBA is welcome to attend the Plan Commission meetings and share their thoughts. President Braiman does not believe it is appropriate to have the ZBA members vote at the Plan Commission;he believes the electronic window signs should be eliminated;he believes that businesses should be able to brand their businesses with their logos. President Braiman polled the Board with regarding to the number of seconds allowed for changeable electronic signs: 12629 04/16/2012 20: Berman,Trilling,Stein,Ottenheimer 15: Sussman 10: Terson President Braiman polled the Board as to whether or not to eliminate electronic window signs: Eliminate: Berman,Trilling,Sussman,Stein,Ottenheimer Has no problem with them: Terson Moved by Ottenheimer,seconded by Sussman,to defer action on this issue. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-15—ELECTRIC AGGREGATION Moved by Trilling,seconded by Berman,to pass Ordinance#2012-15 approving an Electric Aggregation Plan of Operation and Governance. President Braiman closed the Public Hearing at 8:45 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-16—REFUSE&RECYCLING AGREEMENT Moved by Trilling,seconded by Sussman,to pass Ordinance#2012-16,approving the Village of Buffalo Grove and Waste Management of Illinois,Inc.Refuse and Recycling Collection and Disposal Agreement,per the Agreement included in Board packets. Mrs.Neukirch reviewed the proposed Agreement. Mrs.Neukirch noted that there has been negligible negative resident feedback to the proposed contract. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-14—DEERFIELD PARKWAY SIDEWALK Moved by Stein,seconded by Terson,to pass Resolution#2012-14,approving an Intergovernmental Agreement Providing for Participation with Lake County in the Construction of a Sidewalk on the Northerly Side of Deerfield Parkway(Lying between Busch Parkway and Barclay Boulevard),subject to the information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Upon roll call,Trustees voted as follows: 12630 04/16/2012 AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were none. EXECUTIVE SESSION Moved by Sussman,seconded by Berman,to move to Executive Session for the purpose of Approving Closed Session Minutes,Section 2(c)(21)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried The Board moved to Executive Session from until 8:56 P.M.until 9:06 P.M. ADJOURNMENT Moved by Berman,seconded by Sussman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:06 P.M. Jan Sirabian,Village Clerk V APPROVED BY ME THIS 7th DAY OF May ,2012 lage President