2012-03-19 - Village Board Regular Meeting - Minutes 12612
03/19/2012
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE
OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 19,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged
allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,
Terson,Stein and Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human
Resources;Robert Giddens,IT Director;Gregory Boysen,Director of Public Works;Robert Pfeil,
Village Planner;Carol Berman,Deputy Building Commissioner—Administration;Brian Sheehan,
Village Health Officer;Brett Robinson,Public Works Technical Services Manager;Mike Skibbe,Civil
Engineer;Carmen Molinaro,Director of Golf Operations;Rick Reed,Superintendent of Golf
Operations;and Police Chief Balinski.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Ottenheimer,to approve the minutes of the March 5,2012 Regular
Meeting. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1185
Mr.Anderson read Warrant#1185. Moved by Berman,seconded by Stein,to approve Warrant#1185
in the amount of$1,302,127.52,authorizing payment of bills listed. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Commendation recognizing the induction of the Buffalo Grove Bruins into
the Chicago 16"Softball Hall of Fame.
VILLAGE MANAGER'S REPORT
Fire &Police Commission Chairman Al Viehman reviewed the role of the Commission with regard to
the Buffalo Grove Fire and Police Departments. Mr.Viehman then introduced newly appointed
Sergeant Brian Spolar to the Board and to the public,and summarized Sergeant Spolar's
accomplishments during his tenure with the Village. Sergeant Spolar was then congratulated by the
audience and the Board.
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Panorea Bakutis of Robert Morris University provided a brief presentation to the Board concerning
scholarship opportunities available to Buffalo Grove residents.
Mr. Sheehan presented a summary on Building and Zoning Efficiency Efforts for 2012 in the
Village,details of which are contained in the Village Board Meeting Agenda Item Overview that he
prepared. Mr.Bragg thanked Mr. Sheehan,Mrs.Berman and Deputy Fire Marshal Michel for all the
work that they put into this project.
Mrs.Neukirch presented a status report and suggested work plan for the Village of Buffalo Grove
Strategic Plan,details of which are contained in her memo to the Board of March 13,2012.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly
Management Report for February,2012;there were no questions on the report.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's
agenda.
Barnet Fagel,resident,brought the following issues to the Board:
• The audio is often inaudible on the replay of the Village Board meetings.
• Suggestion that residents put a sticker on their electric meters that says Do not Replace with
Smart Grid without Owner Permission.
• The traffic sign at the Buffalo Grove Post Office indicating No Entry is faded and facing the
wrong way.
Ken Gould,466 White Pine Road,urged the Village look into placing STOP signs and speed bumps at
the intersection of White Pine Road and Bernard Drive due to the number of accidents at that site.
TRUSTEE REPORTS
Trustee Trilling noted that there will be a Car Seat Installation class conducted by the Buffalo Grove
Police Department Traffic Unit on March 27,2012.
Trustee Stein reported on the 2012 Farmer's Market.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the
Board could request that an item be removed for full discussion. There were no such requests. The
Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Ordinance#2012-9—Aetna Development
Motion to pass Ordinance#2012-9,granting variations from certain sections of the Buffalo Grove Sign
Ordinance for Aetna Development, 1205-1211 W.Dundee Road.
Ordinance#2012-10—Noodles&Co.
Motion to pass Ordinance#2012-10,amending Chapter 5.20,Class E,Noodles&Co.
Police Officer Bruce Montaomery
Motion to commend Police Officer Bruce Montgomery for 21 years of service to the Village of
Buffalo Grove.
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Security Cameras
Motion to authorize request for proposals and waive bids for Security Camera repairs and
enhancements.
Moved by Ottenheimer,seconded by Terson,to approve the Consent Agenda. Upon roll call,Trustees
voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
SIGN CODE
Moved by Sussman,seconded by Trilling,to pass Ordinance#2012-11,adopting a revised Sign Code,
Title 14 of the Buffalo Grove Municipal Code.
Mrs.Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board
Meeting Agenda Item Overview that she prepared.
Trustee Berman commended the entire team for their efforts in putting this package together. In
answer to a question from Trustee Berman,Mrs.Neukirch noted the reasons that the Board did not
receive a"redline"copy to show where there were changes in the text.
Discussion followed and staff answered questions on the various parts of the Sign Code,primarily
company logo signs,changeable copy/electronic,and political sign regulations.
Trustee Sussman believes that 10 second intervals on changeable copy signs is sufficient;she is not
opposed to motion,creativity and some color on the signs;she does not believe that the Plan
Commission should have the authority to recommend approval or disapproval of a sign code variance;
she believes the ZBA and the Plan Commissions are two separate commissions and she believes that
they should work the way they have always worked in the past.
Trustee Stein believes that the time for the changeable copy signs should remain at 20 seconds;he
would like to see the ZBA review the sign code variances.
Trustee Ottenheimer agrees that uniformity is good in some situations,but it holds back creativity and
identification of a business;he is not firm on a definite interval for the changeable copy signs and
believes that needs more research;he supports the provision that the Plan Commission review the sign
code variances.
Trustee Terson stated that he is fine with the 10 second intervals for the changeable copy signs,and he
is fine with the Plan Commission dealing with signs as part of their new development process.
Trustee Berman stated that he believes the emphasis should be on identification and not on advertising;
he believes there is a difference between allowing changeable copy on a large sign and the window
signs,and does not believe the window changeable copy signs are a positive change for the sign code;
our businesses are looking for more aggressive signage to attract customers;he would like to see a
"redline"copy;he would suggest deferring the issue;he believes the ability to streamline the process is
a positive as long as there is a role for the ZBA so that we do not lose their expertise;the 10 second
interval for the changeable copy makes him uneasy and he does not think it is an enhancement.
Moved by Berman,seconded by Ottenheimer,to defer action on this item.
Li
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President Braiman polled the Board: Limited variation through the Plan Commission or remain with
the ZBA:
Plan Commission—Partial: Berman,Trilling,Terson,Ottenheimer
ZBA: Sussman,Stein
President Braiman polled the Board: 10 seconds;20 seconds;other:
10 seconds: Terson
20 seconds: Trilling,Stein
Other: Berman,Sussman,Ottenheimer
Upon roll call,Trustees voted as follows on the motion to defer:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
SEWER LINING
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda
Item Overview that was prepared by Mr.Boysen.
Mr. Skibbe provided details of the sewer lining and answered questions from the Board.
Moved by Stein,seconded by Terson,to authorize the Village Manager to execute a contract with
Insituform Technologies for the 2012 Sewer Lining Project,pending final review by the Village
Attorney,in an amount not to exceed$411,291.59,subject to information contained in Board packets.
Upon roll call,Trustees voted as follows:
�•/ AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
MOBILE DATA COMPUTERS
Moved by Trilling,seconded by Sussman,to award bid to CDS Office Technologies in the amount of
$211,432.00 for the purchase of 38 Panasonic CF-31 Mobile Data Computers for use in Police and Fire
vehicles.
Mr.Bragg recognized Sergeant Bethge,Deputy Chief Postma,and Commander Szos for their work on
this project.
Sergeant Bethge reviewed this proposal,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared. This purchase is funded from Capital Reserve.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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GOLF COURSE MAINTENANCE EQUIPMENT
Moved by Ottenheimer,seconded by Sussman,to authorize waiver of bids for the purchase of
maintenance equipment for the golf courses which is referenced in Board packets and Mr.Molinaro's
memo dated March 12,2012 in an amount not to exceed$145,270.00.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Molinaro.
Mr.Molinaro then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WASTE HAULING CONTRACT
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Mr.Raysa confirmed that this is a proposal process and not a bid. The Village Board retains the right
to select the best qualified proposer in its opinion,and is not limited to considering price. On
November 7,2011,the Village did authorize a bid waiver for this issue.
Lengthy discussed ensued with regard to the proposals and service.
Representatives from Republic Services and Waste Management commented on the proposal process.
Mr.Bragg stated that,if the Board wants to revisit this issue,there are some things he wishes to make
clear. The first is that,if the issue is 2 times per week pick up,the proposers would not be allowed to
modify other aspects of their pricing structure. The second is that he would want it to be emphasized
that this is strictly a proposal process and staff recommendation would not be limited to this one class
of service pricing issue.
Moved by Sussman,seconded by Ottenheimer,to defer action on this issue until there is a response
from the three carriers on the issue of reducing the 2 to 1 recycle pick-up in accordance with Mr.
Bragg's comments. Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling,Sussman,Stein,Ottenheimer
NAYS: 1 —Terson
Motion declared carried.
AGGREGATION OF ELECTRIC SUPPLY
Mrs.Neukirch reviewed the proposal,details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared.
Moved by Trilling,seconded by Berman,to authorize the issue of Request for Proposals—Municipal
Aggregation of Electric Supply for residential and small commercial retail customers as contained in
Board packets and the RFP dated 3/14/2012.
Mr.Raysa confirmed that the RFP can go out tomorrow morning.
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Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ZOLL MONITORS
Moved by Trilling,seconded by Ottenheimer,to authorize bid waiver and purchase of Zoll Monitors.
Mr.Bragg and Deputy Chief Postma reviewed this proposal,details of which are contained in the
Village Board Agenda Item Overview prepared by Fire Chief Vavra.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
EXECUTIVE SESSION
Moved by Berman,seconded by Sussman,to move to Executive Session for the purpose of discussing
Collective Bargaining,Section 2(c)(2),and Personnel,Section 2(c)(1)of the Illinois Open Meetings
Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
` J Motion declared carried
The Board moved to Executive Session from until 9:56 P.M.until 11:35 P.M.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried.
The meeting was adjourned at 11:35 P.M.
(
Janet M. Sirabian,Village Clerk
APPROVED BY THIS 2nd DAY OF April ,2012
'page President