Loading...
2012-03-05 - Village Board Regular Meeting - Minutes 12605 03/05/2012 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 5,2012 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Robert Giddens,IT Director;Gregory Boysen,Director of Public Works;Rick Kuenkler,Village Engineer;Robert Pfeil,Village Planner;Carol Berman,Deputy Building Commissioner—Administration;Brian Sheehan,Village Health Officer;Fire Chief Vavra;and Police Chief Balinski. APPROVAL OF MINUTES Moved by Sussman,seconded by Ottenheimer,to approve the minutes of the February 6,2012 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1183&#1184 Mr.Anderson requested ratification for Interim Warrant#1183 which the Board authorized Mr.Bragg to approve at the February 6,2012 Regular Meeting. Moved by Trilling,seconded by Berman,to approve Warrant#1183 in the amount of$1,295,230.49,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0-None Motion declared carried. Mr.Anderson read Warrant#1184. Moved by Terson,seconded by Sussman,to approve Warrant#1184 in the amount of$2,151,866.10,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12606 03/05/2012 VILLAGE PRESIDENT'S REPORT President Braiman noted that he has been appointed to the Route 53 Blue Ribbon Advisory Council. That Council has been meeting monthly,and he presented an update on the project. President Braiman also presented an update on the Lake County Sewer Rates for the 2012 summer season. There was no objection to moving Agenda Item 12.A.to this point in the meeting. Mrs.Neukirch reported on the status of the traffic conditions surrounding Tripp School,and stated that staff is requesting that this item be deferred. Moved by Berman,seconded by Ottenheimer,to defer action on an ordinance amending Title 10 of the Village of Buffalo Grove Municipal Code—Tripp Elementary School Area Sign Regulations. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE MANAGER'S REPORT Mr.Bragg that the State of Illinois will be conducting a Statewide Tornado Drill at 10:00 A.M.on Tuesday, March 6,2012. Mr.Giddens presented a summary on Technology Updates in the Village,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Bragg thanked the IT Department for the hard work put into this project. The Village Clerk reported on the Primary Election to be held on March 20,2012,with early voting ending on March 15,2012. �./ QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were none. FIRE&LIFE SAFETY AWARD Fire Chief Vavra noted that Deputy Fire Marshal George Michehl was named recipient of the 2011 Excellence in Fire&Life Safety Award sponsored by the International Code Council and the International Association of Fire Chiefs Fire Life Safety Section. This award honors those who have dedicated themselves to saving lives and property through the development of codes,fire prevention practices and leadership techniques. The Chief reviewed Deputy Fire Marshal Michehl's accomplishments and read the award and presented it to him as he was congratulated by the audience and the Board. Deputy Fire Marshal Michehl thanked the Board for their support,and noted that it is an honor to serve in the fire service and it is an honor to serve the Village. On behalf of the Board and the community,President Braiman thanked Deputy Fire Marshal Michehl and the entire Department. L 1 125607 03/05/2012 SERGEANT ROBERT J.HEER President Braiman read a Proclamation commending Sergeant Robert J.Heer for service to the Village of Buffalo Grove 1978-2012. The Proclamation noted Sergeant Heer's many contributions to the Village during the course of his career. Sergeant Heer has served as one of Buffalo Grove's greatest good will ambassadors. Sergeant Heer thanked his family,and all of the Village Board's under which he has served over the years, noting the many,many wonderful people that he has met during those 33 years. Sergeant Heer was then congratulated by the audience and the Board. DUI AWARDS Chief Balinski introduced John Gomoll,the Law Enforcement Liaison for IDOT,who will present the DUI Awards from the Illinois Department of Transportation. Before making his presentation,Mr.Gomoll noted how impressed he is with the Buffalo Grove Police and Fire Departments,after which he provided some perspective as to why these awards are so important. The following awards were then presented: 25 DUI Arrests: Officer Hansen,Officer Hawkins,Corporal Spolar 75 DUI Arrests: Officer Bowen,Officer Krozel 100 DUI Arrests: Officer Dimeler,Officer Turano 200 DUI Arrests: Corporal Moran President Braiman thanked all of our officers for the tremendous job they do for our residents every day. POLICE OFFICER OF THE YEAR a Buffalo Grove Rotarian Rob Seitz reviewed the accomplishments of Officer Frank Horbus,2011 Police Officer of the Year. Officer Horbus was congratulated by the audience and the Board. The Rotary Club of Buffalo Grove includes two cash donations on behalf of Officer Horbus. The first donation will go to Rotary International,and the second to the charity of choice for Officer Horbus,that being Special Olympics. After reviewing her accomplishments,Chief Balinski then presented the 2011 Special Commendation Award to Effie Harris,as she was congratulated by the audience and the Board. President Braiman thanked both of these honorees for the tremendous work that they do for the Village of Buffalo Grove. TRUSTEE REPORTS Trustee Trilling noted the proposed Earth Hour to be observed at 8:30 P.M.on March 31,2012. Trustee Trilling reviewed the Aggregation of Electricity Initiative referendum that will be on the ballot for the March 20,2012 election,and he urged residents to familiarize themselves with this proposal and to vote on March 20,2012. Trustee Braiman commented on the recent ComEd power outages. The Village Board does not view the outages as acceptable,nor were ComEd's responses to the outages or their excuses acceptable. Trustee Berman would like to ask staff to follow up with ComEd in a very direct and determined way. Trustee Berman would like staff to contact Diane Emerson at ComEd and inform her that her response was entirely inadequate both in scope and content,and that the Village expects details and a forthright explanation for the nature of the claims and the reasons for their denial. 12608 03/05/2012 Moved by Berman,seconded by Sussman to move forward with Trustee Berman's suggestion. Trustee Ottenheimer does not believe that ComEd will be responsive,and he would like to solicit ideas on what can be done to get ComEd's attention. President Braiman stated that the Northwest Municipal Conference is also reviewing this issue with regard to the entire area. Trustee Terson encouraged residents who lost power,had it restored,and then lost it again,to contact Village staff to see if anything can be done for them. Trustee Trilling asked that the Illinois Attorney General be copied on any correspondence directed to ComEd. Mr.Bragg stated that,although the Village receives complaints about ComEd,it has no regulatory authority over them,and he believes that the Village needs to focus efforts on the Illinois Commerce Commission. Mr. Bragg will consult with Mr.Raysa as to what the options are with regard to dealing with the ICC and ComEd, and put together draft communication to go to ComEd,with copies to the Attorney General and our State legislators. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0- None Motion declared carried. Trustee Stein reported on the 2012 Farmer's Market. CONSENT AGENDA �•/ President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2012-7—St.Mary Church Property Motion to pass Ordinance#2012-7,establishing requirements for industrial waste discharges from the St.Mary Church Property. Resolution#2012-5—St.Mary Church Property Motion to pass Resolution#2012-5,approving a Second Amendment to the St.Mary Sanitary Sewer Service Agreement. Resolution#2012-6—Zoning Map Motion to pass Resolution#2012-6,approving the Annual Revision of the Village Zoning Map. Resolution#2012-7—Surety Bond Motion to pass Resolution#2012-7,a resolution that will serve as a Surety Bond when permits are requested by the Village of Buffalo Grove to do work in State right-of-way for the calendar years 2012 and 2013. 120609 03/05/2012 2012 Sidewalk Cutting Motion to waive bids and award contract for 2012 Sidewalk Cutting. Proclamation—Scholastic Journalism Week Motion to declare a Proclamation in recognition of Scholastic Journalism Week. 2012 Bike Path&Parking Lot Motion to authorize bid for 2012 Bike Path&Parking Lot Improvement Program. 2012 Sidewalk Removal&Replacement Motion to authorize bid for 2012 Sidewalk Removal&Replacement Program. Moved by Berman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6-Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-8—PLAZA VERDE EAST Moved by Sussman,seconded by Stein,to pass Ordinance#2012-8,approving an amendment to the Planned Unit Development(PUD)for the Plaza Verde East shopping center in the B-3 District. Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Stein suggested that rumble strips be installed in the drive-through lane to alert drivers that pedestrians may be present,and also that the curb cuts have a zero degree entry at the location of the handicapped parking spaces. Mr.Bragg stated that this could be handled during the Site Plan Review Process. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-8—RADIO SYSTEM PROGRAM Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Trilling,seconded by Ottenheimer,to pass Resolution#2012-8,approving Intergovernmental Agreement and Financing Plan for Radio System Program,and including bid waiver. Upon roll call,Trustees voted as follows: AYES: 6-Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12610 03/05/2012 RESOLUTION#2012-9—2012 STREET MAINTENANCE Moved by Stein,seconded by Trilling,to pass Resolution#2012-9,approving an Agreement for Construction Engineering Services for the 2012 Village Wide Contractual Street Maintenance Project and including bid waiver due to a professional services agreement and desire to maintain consistency with the current engineer. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-10—WEILAND/PRAIRIR ROAD Moved by Stein,seconded by Terson,to pass Resolution#2012-10,approving Addendum No.2 and Addendum No.3 of an Agreement for Preliminary Engineering Services for the Weiland Road/Prairie Road(Lake Cook Road to Illinois Route 22)and Lake Cook Road(Hastings Lane to Raupp Boulevard_Phase I Study,including bid waiver due to the fact that this is a change order to the current contract. Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. In answer to a question from Trustee Stein,Mr.Bragg reviewed the reasons for the change orders. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Sussman,Terson,Ottenheimer NAYS: 1 —Stein Motion declared carried. RESOLUTION#2012-11—LAKE COOK ROAD Moved by Stein,seconded by Berman,to pass Resolution#2012-11,approving an Intergovernmental Agreement Amendment with Cook County related to Lake Cook Road between Hastings Land and Raupp Boulevard. Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 2012 STREET MAINTENANCE Moved by Stein,seconded by Trilling,award bid for Calendar 2012 Village Wide Contractual Street Maintenance Program to Peter Baker&Son Company as the lowest qualified bidder. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. { l ' V 12611 03/05/2012 Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Sussman,seconded by Berman,to move to Executive Session for the purpose of discussing Personnel,Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried The Board moved to Executive Session from until 8:50 P.M.until 9:55 P.M. ADJOURNMENT Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The meeting was adjourned at 9:56 P.M. Janei-WSirabian,Village Clerk APPROVED BY THIS 19th DAY OF March ,2012 lage President