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2016-12-05 - Village Board Regular Meeting - Minutes 13086 12/05/2016 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 5,2016 { CALL TO ORDER President Sussman called the meeting to order at 7:31 P.M. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Trilling,Stein,Ottenheimer,Weidenfeld and Johnson. Trustee Berman was absent. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Luke Glisan,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Director of Finance;Art Malinowski,Human Resource Director;Peter Cahill,Human Resources Management Analyst;Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;Deputy Police Chief Szos;Fire Chief Baker;and Deputy Fire Chief Wagner. APPROVAL OF MINUTES Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the October 17,2016 Regular Meeting. Upon roll call,Trustees voted as follows: �•/ AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. Moved by Ottenheimer,seconded by Stein,to approve the minutes of the October 24,2016 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. Moved by Weidenfeld,seconded by Johnson,to approve the minutes of the November 7,2016 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1—Berman Motion declared carried. Moved by Stein,seconded by Ottenheimer,to approve the minutes of the November 14,2016 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None �•/ ABSENT: 1 —Berman 1 13087 12/05/2016 Motion declared carried. WARRANT#1270 Mr.Anderson read Warrant#1270. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1270 in the amount of$4,092,178.47,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman congratulated Woodlawn Middle School,Daniel Wright Jr High School,and Half Day School on achieving National Blue Ribbon status. President Sussman noted that there was a Blood Drive this past Saturday. President Sussman read a Proclamation declaring December as National Distracted Drunk&Drugged Driving (3D)Prevention Month calling upon everyone to promote awareness of the impaired driving problem,to support programs and policies to reduce the incidence of impaired driving,and to promote safer and healthier behaviors regarding the use of alcohol and other drugs this December holiday season and throughout the year. VILLAGE MANAGER'S REPORT �-/ Bruce Kahn,Chairman of the Fire&Police Commission,reviewed the accomplishments of FF/PM Steve Rusin who is being promoted to the office of Fire Lieutenant of the Buffalo Grove Fire Department,after which he administered the Oath of Office to Lieutenant Rusin as he was congratulated by the audience and the Board. PUBLIC HEARING—BERENESA PLAZA President Sussman opened the Public Hearing for an Amendment to the Berenesa Plaza Annexation Agreement to allow for a New Commercial Development on the 25 Acre Property at the Northwest and Southwest Corners of Milwaukee Avenue(Request to Continue to December 19,2016 Village Board Meeting)at 7:44 P.M. This Public Hearing is continued from October 17,2016. Roll call indicated the following present:President Sussman;Trustees Trilling,Stein,Ottenheimer,Weidenfeld and Johnson. Trustee Berman was absent. Notice of Public Hearing was published in the Daily Herald on October 2,2016. President Sussman stated that this Public Hearing will be continued until December 19,2016. Moved by Ottenheimer,seconded by Johnson,to continue this Public Hearing until December 19,2016. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. At 7:45 P.M.,President Sussman continued the Public Hearing until December 19,2016. 13088 ` 12/05/2016 PUBLIC HEARING—2017 BUDGET President Sussman opened the Public Hearing to discuss the 2017 Budget at 7:45 P.M. Roll call indicated the following present:President Sussman;Trustees Trilling,Stein,Ottenheimer,Weidenfeld and Johnson. Trustee Berman was absent. Notice of Public Hearing was published in the Daily Herald on November 16,2016. Mr.Anderson reviewed the budget procedure over the past year. The draft budget was presented to the Board on October 19,2016 and made available to the public on November 9,2016. The video of the November 14,2016 presentation to the Village Board has also been available to the public. Mr.Anderson confirmed that the 2017 budget is a.3%increase over the budget for the current year. Several members of the audience expressed their concerns with rising taxes in the city and the state,and opposed the proposed budget and opposed the tax levy increase. Mr.Anderson responded to specific questions that were posed. At 8:16 P.M.,President Sussman continued the Public Hearing until later on in the meeting. TRUSTEE REPORTS Trustee Stein reported on several athletic accomplishments by both Buffalo Grove and Stevenson High Schools. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Contracts—Multiple Vendors Motion to authorize execution of contract extensions with multiple vendors as outlined in the Village Board Meeting Agenda Item Overview. Custodial Services Motion to award bid for Custodial Services,based on the review of the bids,reference checks and interviews,staff recommends the Village Board authorize staff to execute an agreement for custodial services to the most responsive and responsible bidder,Perfect Cleaning Services,for a cost not to exceed$104,876.00. 850 Asbury Drive Motion to approve Certificate of Initial Acceptance and Approval,850 Asbury Drive. IICP Engineering&Field Services Motion to approve authorization to execute an agreement with RJN Group at a price not to exceed$174,425.00 over the next 4 years,subject to review and approval of the agreement by the Village Attorney. Resolution No.2016-28—State Highways 13089 12/05/2016 Motion to pass Resolution No.2016-28,for construction on State Highways. Ordinance No.2016-59—Solicitation Motion to pass Ordinance No.2016-59,amending Hours on Solicitation Ordinance Section 5.24.100. Moved by Stein, seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE NO.2016-60—LEVY&COLLECTION OF TAXES Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2016-60,an ordinance for the Levy and Collection of Taxes for the Fiscal Year Commencing on the 15t Day of January,2017 and ending on the 315`Day of December,2017. Mr.Anderson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of December 1,2016. Mr.Anderson's overview included the next ordinance and the next resolution on tonight's agenda. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE NO.2016-61—TAX ABATEMENTS Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2016-61,abating taxes levied for the Village of Buffalo Grove,Cook and Lake Counties,Illinois. Mr.Anderson briefly reviewed the proposed ordinance. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION NO.2016-29—LOSS IN COLLECTION—COOK Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2016-29,requesting he County of Cook not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Mr.Anderson reviewed the proposed resolution,as well as the next resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of December 1, 2016. �� , 4 �� i i �� 13090 12/05/2016 Upon roll call,Trustees voted as follows: AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION NO.2016-30—LOSS IN COLLECTION-LAKE Moved by Johnson,seconded by Ottenheimer,to pass Resolution No.2016-30,requesting he County of Lake not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE NO.2016-62—FISCAL 2017 BUDGET Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2016-62,adopting the Fiscal 2017(January 1 — December 31,2017)Budget for the Village of Buffalo Grove. Mr.Anderson stated that staff is prepared to put the budget in final form and file the 2017 budget with the appropriate regulatory bodies. Upon roll call,Trustees voted as follows: AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. Moved by Stein,seconded by Johnson,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1—Berman Motion declared carried. President Sussman closed the Public Hearing at 8:34 P.M. President Sussman read a statement thanking the entire Village staff for their diligence and perseverance in developing this document. RESOLUTION NO.2016-31—2017 PAY RANGES Moved by Johnson,seconded by Weidenfeld,to pass Resolution No. 2016-31,approving the 2017 pay ranges. Mr.Malinowski reviewed the proposed resolution,details of which are contained in the memo to Mr.Bragg from Ms.Maltas and Mr.Cahill of December 1,2016. Upon roll call,Trustees voted as follows: 13091 12/05/2016 AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION NO.2016-32—BUFFALO GROVE GOLF COURSE RESTAURANT Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2016-32,authorizing execution of a lease for the Buffalo Grove Golf Course Restaurant. Mr.Tollefson reviewed the proposed resolution and lease,details of which are contained in the memo from him,Mr. Robinson and Ms.Maltas to Mr.Bragg of November 30,2016. Mr.Raysa referenced a resolution that was placed on the dais tonight,with: • Section 2.added • Section 4. Ordinance should be changed to Resolution • The resolution states that authorization is given to Mr.Bragg,the Village Manager,to further review the lease and have it executed subject to Village Attorney approval Trustees Johnson and Weidenfeld accepted Mr.Raysa's revisions. Briana and Salvatore Cardone,owners of the Cardone Restaurant Group,provided a brief overview of their concepts for operating the Buffalo Grove Golf Course Clubhouse restaurant space,and noted that they are proud and excited for this opportunity. Mr.Robinson reviewed the next steps and the timetable for the project,noting that the restaurant will be closed during the months of January,February and March.2017. In answer to a question from a resident,Mr.Bragg noted that the remodel funds will be a combination of the Cardone Group and the Village. The Village funds will be used for the common area. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience Craig Horwitz,883 Stonebridge Lane,asked whether the Board would consider an agenda item to discuss Board term limits. Staff will determine a time for that discussion and get back to Mr.Horwitz. Lois Katz,95 Manchester Drive,asked about construction at the Performing Arts Center. Mr.Bragg noted that is a Park District facility and he has limited knowledge about their plans;he noted that he will have the Park District contact Mrs.Katz. In answer to a question from a resident about following the budget process for next year,Mr.Bragg reviewed the method for following the agenda each month to be able to be informed about budget items. 1 13092 12/05/2016 ADJOURNMENT Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:56 P.M. irCL Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 19th DAY OF December ,2016 ilage President ' `/ i U