2016-11-07 - Village Board Regular Meeting - Minutes 13080
11/07/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,NOVEMBER 7,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:36 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Luke Glisan,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Human
Resource Director;Evan Michel,Management Analyst;Christopher Stilling,Director of Community Development;
Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village
Engineer;Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens;Fire Chief Baker;and Deputy Fire
Chief Wagner.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the October 13,2016 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
�./ AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
WARRANT#1269
Mr.Anderson read Warrant#1269. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1269 in the
amount of$3,203,697.07,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a statement recognizing and thanking Bruce Kahn for his many years of dedicated service to
the Village,both as a Village Trustee and a member and Chairman of the Board of Fire and Police
Commissioners,and wished him well in his future endeavors as he was congratulated by the audience and the
Board.
President Susssman appointed Brian Rubin as Chair of the Board of Fire and Police Commissioners. Moved by
Berman,seconded by Ottenheimer,to concur with President Sussman's appointment. Upon roll call,Trustees voted
as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried
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President Sussman read a statement congratulating the Chicago Cubs on their outstanding 2016 season which
culminated in their winning the 2016 World Series.
VILLAGE MANAGER'S REPORT
Mr.Anderson reviewed the Truth in Taxation determination,details of which are contained in his memo to Mr.
Bragg of November 3,2016. The Truth in Taxation Act,(the"Act")Chapter 35,ILCS,Section 200/18-55 through
200/18-100 requires the Corporate Authorities to make a determination of the amounts necessary to be raised by
taxation for the given levy year(tax year 2015)upon the taxable property within the Village.If a proposed levy is
more than 105%of the amount extended,or estimated to be extended plus any amount abated prior to extension,
from the prior tax year,(i.e.2016 levies versus 2015 extension,plus abatement)the Village shall give notice and
conduct a public hearing.The requirements apply if the proposed Corporate, Special Purpose,and Pension levies
exceed,or are estimated to exceed,the 105%threshold.Levies for debt service are exempt from the calculation but
are required to be disclosed in the public notice. Mr. Anderson noted that the full levy is anticipated to be
$15,594,223,for an increase of 2.64%.
Bruce Kahn,Chairman of the Fire&Police Commission,reviewed the credentials of the two new members of the
Buffalo Grove Fire Department,Richard Spellman and Joshua Rynders,after which he administered the Oath of
Office to them as they were congratulated by the audience and the Board.
TRUSTEE REPORTS
There were no Trustee reports tonight.
CONSENT AGENDA
`./ President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Buffalo Grove Golf Club Facilities
Motion to authorize bid renovations to the Buffalo Grove Golf Club Facilities.
Natural Gas Supplier
Motion to authorize execution of a contract with a Natural Gas Supplier.
Police Pension Fund
Motion to accept Municipal Compliance Report for the Fiscal Year ended 12/31/2015—Police Pension Fund.
Fire Pension Fund
Motion to accept Municipal Compliance Report for the Fiscal Year ended 12/31/2015—Fire Pension Fund.
Resolution No.2016-27—Lake Cook Road Agreement
Motion to pass Resolution No. 2016-27,approval of Second Amendment to the Lake Cook Road Agreement.
Ordinance No.2016-53—Liquor Controls
Motion to pass Ordinance No.2016-53,amending Chapter 5.20,Liquor Controls.
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Ordinance No.2016-54—Recapture Ordinance
Motion to pass Ordinance No.2016-54,releasing Parcels 1,2,and 5 from Village Recapture Ordinance
No. 85-50.
Ordinance No.2016-55—847 Deerfield Parkway
Motion to pass Ordinance No.2016-55,Preliminary Plan Approval for a new Self-Storage Facility at 847 Deerfield
Parkway.
Ordinance No.2016-56—1101 N.Highland Drive
Motion to pass Ordinance No.2016-56,variation to the Zoning Ordinance for the property at 1101 N.Highland
Drive.
Referring to Item 8.A.,Trustee Trilling noted that he wants to be sure that the Board is provided with the bid
documents for the renovations prior to solicitation from other vendors.
Moved by Weidenfeld,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-57—BUFFALO GROVE MUNICIPAL CODE
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2016-57,adding Chapter 1.16,Fee Schedule,to
the Buffalo Grove Municipal Code,as explained in Board packets.
Mr.Raysa clarified Items 8.A.and 8.B.simply centralize all fees in a new Chapter 1.16,thus allowing for
members of the public to clearly access information regarding fees as they are now all in one place.
Trustee Berman confirmed that there is no change in the fee schedule,and that this change simply makes the fees
easier to access.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-58—BUFFALO GROVE MUNICIPAL CODE
Moved by Johnson,seconded by Berman,to pass Ordinance No.2016-58,adding Chapter 1.16,Fee and Fine
Schedule,to the Buffalo Grove Municipal Code.
Mr.Raysa noted that the word"adding"should actually be"amending". Trustees Johnson and Berman amended the
motion to reflect Mr.Raysa's correction.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
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Motion declared carried.
RESOLUTION NO.2016-26—BUFFALO GROVE PARK DISTRICT
Moved by Berman,seconded by Weidenfeld,to pass Resolution No.2016-26,approving an Intergovernmental
Agreement between the Buffalo Grove Park District and the Village of Buffalo Grove for Police Protection on Park
District properties,in accordance with the draft resolution contained in Board packets of November 3,2016.
Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview that she prepared,after which she answered questions from the Board. Board discussion followed.
Upon roll call,Trustees voted as follows:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 1 —Berman
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:11 P.M.
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Ja� M. Sirabian,Village Clerk
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APPROVED BY ME THIS 5th DAY OF December ,2016
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