2016-08-15 - Village Board Regular Meeting - Minutes 13063
08/15/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 15,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer
and Johnson. Trustee Weidenfeld was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant
Village Attorney;Deputy Village Manager Jennifer Maltas; Scott Anderson,Director of Finance;Andrew
Brown,Deputy Director of Finance;Art Malinowski,Human Resource Director;Evan Michel,Management
Analyst;Christopher Stilling,Director of Community Development;Brett Robinson,Director of Purchasing;
Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Deputy Police Chief Bethge;
Deputy Police Chief Szos;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the July 18,2016 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
Moved by Stein,seconded by Ottenheimer,to approve the minutes of the August 1,2016 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
WARRANT#1266
Mr.Anderson read Warrant#1266. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1266
in the amount of$4,872,626.10,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
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VILLAGE PRESIDENT'S REPORT
Quintin Sleigh presented the 2016 Bill Reid Award to Dean Klassman. This award is given out each year to
one individual who should be recognized and honored for long term commitment to Buffalo Grove. Mr.
Sleigh
reviewed the history of this award,and then reviewed the long list of Mr.Klassman's contributions to the
Village of Buffalo Grove as he presented the award to Mr. Klassman.
President Sussman read a Proclamation Honoring World War II Veteran Hank Osters for his service to
our country as a member of the United States Navy in the South Pacific Theater. Mr.Osters has served the
citizens of the United States of America and the residents of the Village of Buffalo Grove in an exemplary and
admirable manner. President Sussman presented the Proclamation to Mr.Osters as he was congratulated by
the audience and the Board.
VILLAGE MANAGER'S REPORT
Mr. Stilling presented a brief update on what is happening with Chase Plaza,after which he answered
questions from the Board.
TRUSTEE REPORTS
Trustee Johnson noted that there will be a Blood Drive during Buffalo Grove Days on September 3,2016.
Trustee Johnson announced that there will be a Halloween Decorating Contest to take place this fall,and
noted that further details will be forthcoming.
Trustee Johnson noted that John Anthony Hair Salon will be offering free haircuts to Police,Fire and
Military personnel during the months of September and October.
Trustee Stein reminded everyone of the Farmer's Market which takes place every Sunday morning,with the
exception of Labor Day weekend.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the
items on the Consent Agenda.
Resolution No.2016-20—Intergovernmental Agreement
Motion to authorize termination of the Intergovernmental Agreement that created the Lake and McHenry
Counties Fire Department Specialized Response Teams.
Sewer Lining—Phase 2
Motion to award bid for 2016 Sewer Lining—Phase 2 to the low bidder, SAK Construction,LLC in an amount
not to exceed$232,526.25,pending final review and approval of the contract by the Village Attorney.
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`-/ ComEd Improvements—Pumpstation#7
Motion to award bid for ComEd Improvements-Pumpstation#7 to the lowest responsive and responsible
bidder,Pieper Electric,Inc.in a total not to exceed$255,000.00.
Plow Vehicle
Motion to authorize Request for Proposals for Architectural Services from a group of prequalified and
approved architects to help design,specify,and provide documentation for the bidding of projects related to
facility improvements and repairs.
Paintwork—Fire Apparatus
Motion to authorize bid for paintwork for Fire Apparatus.
Plow Vehicle Replacement
Motion to approve staff recommendation that a replacement Peterbilt 348 Chassis with custom Bonnell
equipment be acquired through the National Joint Powers Alliance cooperative purchasing program from
National Auto Fleet Group in accordance with the Illinois Governmental Joint Purchasing Act(30 ILCS
525/0.01 et seq.)in a total not to exceed amount of$213,982.00.
Front End Loader Replacement
Motion to approve staff recommendation that a replacement front end loader be acquired through the National
Joint Powers Alliance cooperative purchasing program from Patten Caterpillar in accordance with the Illinois
Governmental Joint Purchasing Act(30 ILCS 525/0.01 et seq.)in a total not to exceed amount of$222,900.00.
Moved by Johnson,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted
as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
ORDINANCE NO.2016-40-EMA
Moved by Trilling,seconded by Johnson,to pass Ordinance No 2016-40,amending Chapter 2.34,Emergency
Management Agency,consistent with materials contained in Board packets.
Chief Baker reviewed the proposed ordinance,details of which are contained in his memo to the Board of
August 15,2016
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
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ORDINANCE NO.201641—875 BUSCH PARKWAY
Moved by Berman,seconded by Trilling,to pass Ordinance No. 2016-41,consideration of approval of new
40,437 square foot industrial building at 875 Busch Parkway.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview,as well as his memo to the Board of August 9,2016,after which he answered
questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
875 BUSCH PARKWAY DIA
Mr.Bragg reviewed the Development Improvement Agreement for 875 Busch Parkway.
Moved by Trilling,seconded by Berman,to approve the Development Improvement Agreement at 875 Busch
Parkway. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
LAKE COOK CORRIDOR
Mr.Robinson reviewed the proposed authorization to negotiate with Select Firms for a Lake Cook Corridor
Market Study and Plan,details of which are contained in the memo to Mr.Bragg of August 3,2016 from him
and Mr. Stilling.
Mr. Bragg confirmed that,once a scope and agreement are prepared,that would return to the Village Board for
the approval of contract award.
Staff then answered questions from the Board.
Moved by Berman,seconded by Trilling,to authorize negotiation with Select Firms,Torti Gallas Partners and
HOK Group,Inc.,for a Lake Cook Corridor Market Study and Plan.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
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JEFFERY S.BRAIMAN COUNCIL CHAMBERS AV IMPROVEMENTS
Moved by Stein,seconded by Ottenheimer,to approve staff recommendation that Sensory Technologies be
awarded a contract for the Jeffery S. Braiman Council Chambers Audio Visual Improvements in an amount not
to exceed$75,567.06,in accordance with materials contained in Board packets.
Mr. Robinson asked that the motion be amended to include a bid waiver,due to the fact that the bid is being
awarded to the lowest qualified bidder.
Mr.Robinson reviewed the proposed improvements,details of which are contained in the memo to Mr.Bragg
of July 26,2016 from him and Ms.Maltas.
Trustees Stein and Ottenheimer amended the motion as requested.
Mr. Robinson then answered questions from the Board.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
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President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions
from the audience on items not on tonight's agenda.
Rob Sherman,778 Stonebridge Lane,asked that the Rules of Conduct apply to personal attacks on speakers at
the podium,just as those at the podium are not allowed to make personal attacks on those on the dais. Mr.
Sherman asked that term limits be applied to elected officials in Buffalo Grove. Mr. Sherman suggested that
the shades in the Council Chambers be open during Village Board Meetings to symbolize transparency. Staff
will consider Mr. Sherman's suggestions.
Marvin Feinberg,The Crossings subdivision,commented with regard to the streets in The Crossings,noting
that the streets are in need of repair due to the non-resident traffic that cuts through the subdivision;he
suggested adding a$.01 gasoline tax in the Village of Buffalo Grove in order to repair these streets.
Suma Varughis,resident,commented on an issue that he is having with a tree in a neighbor's yard.
VOTER REGISTRATION
The Village Clerk noted that the last day to register to vote in the November 8,2016 General Election is
Tuesday,October 11,2016.
EXECUTIVE MEETING
Moved by Trilling,seconded by Berman,to move to Executive Session for the purpose of discussion on
Approval of Closed Session Minutes,pursuant to Section 2(c)(21)of the Illinois Open Meetings Act,and
Litigation,when an action against,affecting or on behalf of the Particular Public Body has been filed
and is Pending before a Court or Administrative Tribunal,or when the Public Body fmds that an action
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is Probable or Imminent,in which case the Basis for the Finding shall be Recorded and Entered into the
Minutes of the Closed Meeting,pursuant to Section 2(c)(11)of the Illinois Open Meetings Act. Upon roll
call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
The Board moved to Executive Session from 8:20 P.M.until 9:12 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:14 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF September ,2016
Vi ge President
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