2016-07-18 - Village Board Regular Meeting - Minutes 13059
07/18/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JULY 18,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Deputy Village Manager Jennifer Maltas;Scott Anderson,Director of Finance;Andrew Brown,Deputy
Director of Finance;Art Malinowski,Human Resource Director;Christopher Stilling,Director of Community
Development;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,
Village Engineer;Geoff Tollefson,Director of Golf Operations;Deputy Chief Szos;Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Stein,to approve the minutes of the June 20,2016 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Berman,seconded by Johnson,to approve the minutes of the July 11,2016 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Stein
Motion declared carried.
WARRANT#1265
Mr.Anderson read Warrant#1265. Moved by Weidenfeld,seconded by Ottenheimer,to approve Warrant#1265 in
the amount of$5,076,701.11,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman congratulated Trustee Stein for being inducted into the Order of the Arrow,which is the Honor
Society for the Boy Scouts of America.
VILLAGE MANAGER'S REPORT
There is no Village Manager's Report tonight.
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TRUSTEE REPORTS
Trustee Johnson presented recent highlights of the Emergency Management Agency's Mobile Com Unit.
Trustee Stein reminded everyone of the Farmer's Market which takes place every Sunday morning.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Fire Stations Diesel Exhaust Retrofit
Motion to authorize bid waiver and purchase of magnetic exhaust disconnection equipment installation services
from Hasting Air Energy Control.
Ordinance No.2016-38—Title 18
Motion to pass Ordinance No 2016-38,amending Title 18 of the Village of Buffalo Grove Municipal Code.
Ordinance No.2016-39—Chapter BG-15
Motion to pass Ordinance No. 2016-39,amending Chapter BG-15,Size,Weight and Load,of the Village of Buffalo
Grove Municipal Code.
Chadwick Contracting Company
Motion to approve Change Order—Chadwick Contracting Company.
Computer Purchase
Motion to authorize bid waiver and purchase 41 replacement computers through the GovITC.
Mr.Bragg noted that,for Item 8.D.,Chadwick Contracting Company,State law requires that the Village Board find
that the increase in work to be performed by the contractor is in the best interest of the Village of Buffalo Grove as
part of the motion and adoption of the Consent Agenda.
Chief Baker responded to a question with regard to the diesel exhaust retrofit.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda,including Mr.Bragg's addendum.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RELIABLE PROPERTY SERVICES
Moved by Johnson,seconded by Berman,to authorize staff to negotiate with Reliable Property Services to expand
their landscape maintenance services to include the Village Campus and Village Green in accordance with
information provided in Board packets.
Mr.Robinson reviewed the staff proposal,details of which are contained in his memo to Mr.Bragg of
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v July 8,2016,after which he answered Board questions.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
INTERGOVERNMENTAL RISK MANAGEMENT AGENCY
Moved by Berman,seconded by Weidenfeld,to affirm Resolution No.2016-10,adopted March 28,2016,the effect
of which,if passed,would be to reaffirm the Village's intent to withdraw from IRMA.
Mr.Bragg presented some background on this proposal,further details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared.
Mr.Anderson reiterated the evaluation and financials that he presented at the Committee of the Whole Meeting,
after which he answered questions from the Board.
Margo Ely,Executive Director of IRMA,noted that IRMA is disappointed to see a founding member considering
this option,and noted several points that she considers relevant in this decision.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Stein,Johnson,President Sussman
NAYS: 3—Trilling,Ottenheimer,Weidenfeld
Motion declared carried.
RESOLUTION NO.2016-19—INSURANCE SERVICES NEGOTIATION
Moved by Berman,seconded by Ottenheimer,to pass Resolution No.2016-19,authorizing the Village Manager to
negotiate with Risk Management and Insurance companies for Insurance Services in accordance with the
memorandum in Board packets and the draft dated 7/13/2016 in order to effectuate the last vote. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
is
Rob Sherman,778 Stonebridge Lane,commented on the departure procedure proposal by Chicago Executive
Airport,and he is asking the Board to pass a resolution that the proposal not be sent to the FAA until it is revised.
Leon Gopon,737 Bernard Drive,stated that,since this airport issue has come to the floor,he has noticed an unusual
increase in aircraft flying over his house.
President Sussman asked if anyone wished to direct staff to prepare a resolution;there was no such direction.
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ADJOURNMENT
Moved by Berman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:50 P.M.
1vA4 a. rYt
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 15th DAY OF August ,2016 -
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J llage President
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