2016-05-16 - Village Board Regular Meeting - Minutes 13047
05/16/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 16,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Deputy Village Manager Jennifer Maltas; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Human Resource Director;Christopher Stilling,Director of Community
Development;Nicole Woods,Village Planner;Evan Michel,Management Analyst;Brett Robinson,Director of
Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public Works;Mike Skibbe,
Deputy Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;
Police Chief Casstevens;Deputy Chief Szos;Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the April 18,2016 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Stein,to approve the minutes of the May 2,2016 Special Meeting. Upon roll
call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
Motion declared carried.
Moved by Johnson,seconded by Berman,to approve the minutes of the May 2,2016 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1—Ottenheimer
Motion declared carried.
WARRANT#1263
Mr.Anderson read Warrant#1263. Moved by Weidenfeld,seconded by Ottenheimer,to approve Warrant#1263 in
the amount of$5,611,084.34,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Stein
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05/16/2016
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Trustee Berman read a Proclamation declaring June 10-11,2016 as Relay for Life Days in the Village of Buffalo
Grove and encouraged citizens to participate in the Relay for Life Buffalo Grove/Stevenson High School on June
10-11,2016. President Sussman presented the Proclamation to the representative in charge of all of the Relays for
Life on the North Shore.
Trustee Stein read a Proclamation declaring the week of May 15-21,2016 as National Public Works Week in the
Village of Buffalo Grove and called upon all businesses and residents involved to acquaint themselves with the
issues involved in providing our public works services and to recognize the contributions which public works
personnel make every day to insure our health,safety,welfare and quality of life. Trustee Stein then presented the
Proclamation to Mr.Reynolds.
Trustee Trilling read a Proclamation declaring the week of May 15-21,2016 as Police Week in the Village of
Buffalo Grove,and urged all citizens to join in commemorating police officers for rendering a dedicated service to
their communities and for preserving the rights and security of all citizens. President Sussman presented the
Proclamation to Deputy Chief Szos.
President Sussman noted that the annual Bike Rodeo&Safety Clinic was presented by the Buffalo Grove Police
Department this past weekend. The Public Works Department also hosted an Open House Touch A Truck event at
the Public Service Center.
VILLAGE MANAGER'S REPORT
Sergeant Goldstein announced the winners of the 2016 Police Department Coloring Contest,and he presented
certificates and gift cards to them as they were congratulated by the audience and the Board,
Mr.Bragg presented an update on the ongoing discussions with the Village of Long Grove concerning the
opportunity to sell water to them as a commercial customer.
TRUSTEE REPORTS
Trustee Stein reported that the Farmer's Market will begin the 2016 season on June 12,2016.
Trustee Stein reported that the BGRA Black Ten Bearcats baseball team finished 2nd place in the tournament held
this weekend in Waukegan.
Trustee Stein reported that the Northwest Suburban Interfaith Council will be sponsoring a 5K Family Event to
help feed the community's hungry on June 26,2016.
Trustee Stein congratulated two student journalists from Stevenson High School who won 15`places during the 11`h
annual IHSA State Journalism Tournament. Stan Zoller,a former journalism teacher,reviewed the background
and history of this event.
The Village Clerk announced the Memorial Day Ceremony to be held on Monday,May 30,2016 at the Knopf
Cemetery and urged residents to attend.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
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Proclamation—National Bike Month
Motion to approve a Proclamation recognizing May as National Bike Month.
Proclamation—National Emergency Medical Services Week
Motion to approve a Proclamation recognizing National Emergency Medical Services Week.
Chadwick Contracting Company
Motion to approve a Change Order for Chadwick Contracting Company.
Gewalt Hamilton Associates
Motion to authorize execution of an Agreement with Gewalt Hamilton Associates,Inc. for the 2017 Street
Improvement Project.
Road Salt
Motion to authorize purchase of Road Salt for the 2016-2017 winter season.
Ordinance No.2016-26—Administrative Hearing System
Motion to pass Ordinance No.2016-26 concerning the Village of Buffalo Grove Administrative Hearing System.
Ordinance No.2016-27—Liquor Controls
Motion to pass Ordinance No.2016-27 amending Chapter 5.20 Liquor Controls.
Ordinance No.2016-28-Liquor Controls
Motion to pass Ordinance No. 2016-28 amending Chapter 5.20 Liquor Controls.
Ordinance No.2016-29—Prevailing Wages
Motion to pass Ordinance No.2016-29,concerning Prevailing Wages.
Ordinance No.2016-30—Liquor Controls
Motion to pass Ordinance No.2016-30 amending Chapter 5.20 Liquor Controls.
Mr. Bragg noted that staff requests that the Village Board's motion to approve the change order as outlined in
Agenda Item 8-C reflect that the Village Manager is authorized to make the determination that the change order is in
the best interest of the Village of Buffalo Grove.
Trustee Berman clarified that the grant amount referred to regarding Chadwick Contract Company is$100,000
which explains why there will be no cost to the Village for the Change Order.
Moved by Ottenheimer,seconded by Weidenfeld,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
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ORDINANCE NO.2016-31—VILLAGE MANAGER SALARY
Moved by Berman,seconded by Ottenheimer,to pass Ordinance No.2016-31,establishing the annual salary of the
Village Manager. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-32—CONNEXION
Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance No.2016-32,approving the First Amendment
to the First Amended and Restated Economic Incentive Agreement with Connexion,located at 1700 Leader Lane,in
accordance with information contained in Board packets.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of May 22,
2016.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-33—EMERGENCY MEDICAL SERVICE&TRANSPORTATION FEE
Moved by Trilling,seconded by Berman,to pass Ordinance No.2016-33,amending Chapter 3.36 Emergency
Medical Service and Transportation Fee.
Chief Baker reviewed the proposed ordinance,details of which are contained in his memo to the Board of May 16,
2016.
Chief Baker confirmed that Buffalo Grove residents will be charged only what their insurance will cover and they
will not be charged for anything above that.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2016-16—BUFFALO GROVE DAYS
Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2016-16,approving an Intergovernmental
Agreement with the Buffalo Grove Park District for Buffalo Grove Days,in accordance with information contained
in Board packets.
Mr.Reynolds reviewed the proposed resolution,details of which are contained in the Agreement contained in Board
packets.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
\./ NAYS: 0—None
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Motion declared carried.
2016 STREET IMPROVEMENT PROJECT—PHASE 2
Moved by Stein,seconded by Berman,to approve award of bid for 2016 Street Improvement Project—
Phase 2 to Chicagoland Paving,the lowest responsive and responsible bidder,in an amount not to exceed
$1,817,958.26 in accordance with information contained in Board packets.
Mr.Bragg reviewed the proposal.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
FIRE APPARATUS PURCHASING
Chief Baker reviewed the proposed purchases,details of which are contained in his memo to the Board of May 16,
2016. These purchases are planned and budgeted and will be paid from Capital Reserve Funds.
Moved by Trilling,seconded by Berman,to authorize purchase of Fire Apparatus consistent with Chief Baker's
memo of May 16,2016 for an amount not to exceed$1,465,318.00 from Emergency One.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Trilling,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:20 P.M.
l'Aet M. Sirabian,Village Clerk
APPROVED BY ME THIS 20th DAY OF June ,2016 -
V age President -
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