2016-04-18 - Village Board Regular Meeting - Minutes 13040
04/18/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,APRIL 18,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:33 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Christopher Stilling,
Director of Community Development;Nicole Woods,Village Planner;Evan Michel,Management Analyst;Brett
Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public
Works;Darren Monico,Village Engineer;Police Chief Casstevens;Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the March 21,2016 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the March 28,2016 Special Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Stein,to approve the minutes of the April 4,2016 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1262
Mr.Anderson read Warrant#1262. Moved by Johnson,seconded by Berman,to approve Warrant#1262 in the
amount of$4,654,466.67,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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President Sussman made appointments to the Village's Board,Commissions and Committees for the 2016-2017
year.
Moved by Berman,seconded by Johnson,to concur with President Sussman's Board,Commission and Committee
appointments. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
President Sussman recognized Samantha Hartman-Stackhouse for winning the High School Girls Championship
in Archery,which qualifies her for the National Championship in Louisville,KY. Samantha was congratulated by
the audience and the Board.
Trustee Trilling read a Proclamation designating April,2016 as Distracted Driving Prevention Month in the
Village of Buffalo Grove and urged all citizens to promote awareness of the distracted driving problem.
President Sussman read a Proclamation recognizing the week of May 1,2016 as Municipal Clerks Week in the
Village of Buffalo Grove,and extending appreciation to all Municipal Clerks for the vital services they perform and
their exemplary dedication to the communities they represent.
Trustee Johnson read a Proclamation designating the month of May,2016 as Building Safety Month in the Village
of Buffalo Grove and encouraged our citizens to learn and heed safe and green building practices.
The Vice President of AMI Deployment at ComEd made a presentation updating the status of ComEd's Smart
Meter Deployment in Buffalo Grove,as well as reviewing the benefits of the new Smart Meters over the current
meters.
VILLAGE MANAGER'S REPORT
Fire&Police Commission Chairman Bruce Kahn reviewed the career of the candidate and administered the Oath of
Office to the Police Department's new Police Officer Brian Tijerina. Officer Tijerina was congratulated by the
audience and the Board as his wife pinned on his badge.
Lieutenant Mike Rodriguez provided a brief synopsis of the Police Department's efforts in the area of Traffic
Enforcement and Education on the roadways and in the high crash locations during all of 2015 and during the first
quarter of 2016. The outcomes presented are linked to the Department's strategic goals of providing high-quality
patrol,investigation and records management services to residents and businesses.
TRUSTEE REPORTS
Trustee Johnson reported on the opening of the Prairie Crafts Brewery,a new business in Buffalo Grove,and
urged residents to welcome this new business into the Village.
Trustee Johnson reported on several activities that the Arts Commission will be presenting in the near future.
Trustee Stein reported that the Farmer's Market will begin the 2016 season on June 12,2016.
Trustee Stein reported that the Stand Strong Coalition,which is dedicated to keeping our youth drug and alcohol
free,will be hosting a prescription drug turn-in program to be held on April 30,2016.
CONSENT AGENDA
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President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
850 Asbury Drive
Motion to approve a Letter Agreement with USRLP Asbury Drive,LLC regarding the existing Declaration of
Protective Covenants for the property at 850 Asbury Drive.
2017 Roadway Survey
Motion to authorize execution of an agreement with Gewalt Hamilton Associates,Inc. for surveying services in an
amount not to exceed$51,000.00.
Amendment#1
Motion to approve Local Public Agency Amendment#1 for Federal Participation and Construction Engineering
Services Agreement for Federal Participation—SUPPLEMENT#1.
2016 Sidewalk Project
Motion to award bid for 2016 Sidewalk Project.
2016 Sewer Lining—Phase 1
Motion to award bid for 2016 Sewer Lining—Phase 1.
Arboretum Golf Club
Motion to authorize staff to award bid for Arboretum Golf Club carpeting replacement.
Sidewalk Cutting
Motion to award bid for Sidewalk Cutting.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors.
Ordinance No.2016-25—Liquor Controls
Motion to pass Ordinance No. 2016-25,amending Chapter 5.20 Liquor Controls.
Ordinance No.2016-20—Culver's
Motion to pass Ordinance No.2016-20,approving a variation to the Sign Code for Culver's Restaurant located at
450 McHenry Road.
Ordinance No.2016-21—Buffalo Grove FF/PM
Motion to pass Ordinance No. 2016-21,approving a Letter of Agreement between the Village of Buffalo Grove and
the Buffalo Grove Professional Firefighter/Paramedic Association.
`./ Ordinance No.2016-22—Municipal Code
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Motion to pass Ordinance No. 2016-22,modifications to Chapter 13 of the Municipal Code.
Resolution No.2016-11—Thompson&Brandywvn
Motion to pass Resolution No.2016-11,authorizing Thompson&Brandywyn Phase 1 Design.
Resolution No.2016-12—Revenue Collection Policy
Motion to pass Resolution No. 2016-12,adopting a Revenue Collection Policy.
Resolution No.2016-13—Tax-Exempt Bonds
Motion to pass Resolution No. 2016-13,adopting Post-Issuance Procedures Manual for Tax-Exempt Bonds issued
by the Village of Buffalo Grove.
Resolution No.2016-14—Policy and Practice Relative to Debt
Motion to pass Resolution No. 2016-14,adopting the Village of Buffalo Grove Policy and Practice Relative to Debt.
Resolution No.2016-15—Investment Policy
Motion to pass Resolution No. 2016-15,adopting the Village of Buffalo Grove Investment Policy.
Trustee Trilling disclosed that,with regard to the award of bid for Arboretum Golf Club carpeting,Vortex
Commercial Flooring is a vendor that works with Trustee Trilling's company.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-23—VIDEO GAMING
Moved by Weidenfeld,seconded by Ottenheimer,to pass Ordinance No.2016-23,permitting video gaming.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in Ms.Maltas' memo to the Board of
April 18,2016,after which he answered questions from the Board.
After Board discussion,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-24—GENERAL OBLIGATION BONDS
Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2016-24,providing for the issuance of
$6,280,000*General Obligation Bonds,Series 2016,of the Village of Buffalo Grove,Lake and Cook Counties,
Illinois, for the purpose of financing street improvements and related infrastructure improvements,providing for the
levy and collection of a Direct Annual Tax Sufficient to pay the principal of and interest on said bonds,and
authorizing the sale of said bonds to the purchaser thereof(*Preliminary Amount,subject to change),in accordance
with materials provided in Board packets.
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At the request of his employer,Trustee Stein recused himself from participation on this item.
Mr.Anderson reviewed the successful auction of$6,125,000 of General Obligation bonds.
Kevin McKenna,President at Speer Financial,elaborated on the auction and the net results to the Village,after
which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
RECUSE: 1 —Stein
Motion declared carried.
16802 E.APTAKISIC/LINK FARM
Mr. Stilling introduced the proposed development.
James Truesdell,K.Hovnanian Homes,reviewed the history and qualifications of the developer,referencing several
of their developments. Mr.Truesdell also reviewed the product they are proposing,details of which are contained in
Mr. Stilling's memo to the Board of April 14,2016.
Mark Korinski,land planner,presented a brief overview of how they got to this concept plan.
The developer then answered questions from the Board,.
Ellen Ross,President of School District 102,commented on the impact of the proposed development to the school
district.
The developer noted that they will work with the Village and the school districts to create a product that is
acceptable to everyone.
Moved by Ottenheimer,seconded by Weidenfeld,to refer the proposed residential development at 16802 W.
Aptakisic Road/Link Farm to the Planning&Zoning Commission for review. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Rhonda Perry, 1160 Courtland Drive,noted that there are three cars in her family and she does not have room in her
garage for a car and is not allowed to park on the street,and she would like help in solving this problem. Mr.Bragg
stated that Chief Casstevens would be in contact with her to try and find a solution.
EXECUTIVE MEETING
Moved by Trilling,seconded by Stein,to move to Executive Session for the purpose of discussion on Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
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AYES: 6-Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0-None
Motion declared carried.
The Board moved to Executive Session from 10:05 to 10:50 P.M.
ADJOURNMENT
Moved by Stein, seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:51 P.M.
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JanetM. Sirabian,Village Clerk
APPROVED BY ME THIS 16th DAY OF May ,2016 -
llage President -
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