2016-03-21 - Village Board Regular Meeting - Minutes 13034
03/21/2016
`...f MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MARCH 21,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:33 P.M. Representatives from Brownie Troop 40709 and Daisy
Troop 40050 presented the Flag and led those present in the Pledge of Allegiance.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Christopher Stilling,Director of Community
Development;Nicole Woods,Village Planner;Evan Michel,Management Analyst;Brett Robinson,Director of
Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public Works;Darren Monico,
Village Engineer;Police Chief Casstevens.
APPROVAL OF MINUTES
Moved by Stein,seconded by Ottenheimer,to approve the minutes of the February 22,2016 Regular Meeting.
Trustee Berman noted that the motion should state"corrected version". Trustees Stein and Ottenheimer amended
the motion to include Trustee Berman's comment.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSTAIN: 1 —Weidenfeld
Motion declared carried.
WARRANT#1261
Mr.Anderson read Warrant#1261. Moved by Trilling,seconded by Johnson,to approve Warrant#1261 in the
amount of$3,851,978.42,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Trustee Johnson read a Proclamation declaring April 17,2016 as Breathe Deep North Shore Day,and urged
citizens to recognize and participate in the event to be held on April 17,2016 at Deerfield High School.
Claudia Kasten and Jamie Epstein,representatives from Stand Strong,a community-based coalition dedicated to
the prevention of underage drinking and illicit drug use for the youth in Stevenson High School,made a presentation
reviewing what the organization has done in our community. President Sussman noted that Buffalo Grove High
School is covered by an organization called Linked Together.
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President Sussman read a Proclamation recognizing Girl Scout Week 2016 in the Village of Buffalo Grove and
thanking them for their valuable community service. Brownie Troop 40709 and Daisy Troop 40050 came forward
as the Proclamation was read.
President Sussman made a presentation regarding Women's History Month.
Trustee Stein recognized Jessica Soskich of Buffalo Grove High School as State Bowling Champion.
VILLAGE MANAGER'S REPORT
Mr. Robinson presented an update on the Water Meter replacement project,after which staff answered questions
from the Board.
Mr.Anderson reported that the Village has received two awards from the Government Finance Officers
Association,one being the Village's 33rd Certificate of Achievement for Excellence in Financial Reporting Program
award,and the second being the Popular Annual Financial Reporting award for the Fiscal Year 2014. Buffalo
Grove is one of eleven communities in Illinois to receive this award. Mr.Anderson thanked the members of the
Finance Department,and especially Andrew Brown, for preparing these reports.
TRUSTEE REPORTS
Trustee Stein noted that the Village has recently welcomed several new businesses into the community.
Trustee Stein noted that students from Buffalo Grove,Wheeling and Hersey High School boys won the combined
IHSA State Hockey Championship
Trustee Stein reported that resident Lindsay Weinstein has been named to the United States Junior Pairs team to
compete in the World Championships,and that Linsdsay and her partner,Jacob Simon,came in 9th overall in the
world.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
850 Asbury Drive
Motion to approve 850 Asbury Drive Development Improvement Agreement. f
Motor Fuel Tax Fund
Motion to authorize the opening of a bank account for Motor Fuel Tax Fund.
Metra Parking Lot
Motion to award bid for Metra Parking Lot Improvements.
2016 Sewer Televising
Motion to award bid for 2016 Sewer Televising.
Audio Visual Improvements
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Motion to authorize staff to seek proposals for Audio Visual Improvements in Council Chambers.
Resolution No.2016-9—Closed Session Minutes
Motion to pass Resolution 2016-9,providing for the destruction of certain verbatim recordings of Closed Session
Minutes.
Resolution No.2016-6—2016 Volume Cap
Motion to pass Resolution No.2016-6,reallocating 2016 Volume Cap to the Village of Buffalo Grove,Illinois.
Resolution No.2016-7—2016 Zoning Map
Motion to pass Resolution No 2016-7,adopting the Village's 2016 Zoning Map.
Ordinance No.2016-11-Starbucks
Motion to pass Ordinance No 2016-11,approving a variation for an additional digital ordering screen for Starbucks
at 1665 N.Buffalo Grove Road.
Ordinance No.2016-12—Starbucks
Motion to pass Ordinance No 2016-12,approving a variation for an additional digital ordering screen for Starbucks
at 1205 W.Dundee Road.
Ordinance No.2016-13—Amusement Establishment
Motion to pass Ordinance No. 2016-13, approving a Special Use for an Amusement Establishment at 1501 W.
Dundee Road in the B-3 Zoning District.
Ordinance No.2016-14—Text Amendment
Motion to pass Ordinance No. 2016-14,approving a Text Amendment to allow Motor Vehicle Sales in the I
Industrial District.
Ordinance No.2016-15—Motor Vehicle Sales
Motion to pass Ordinance No. 2016-15,approving a Special Use for Motor Vehicle Sales ion the I District for the
property located at 545 Depot Place.
Moved by Ottenheimer,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2016-8—CAPITAL EXPENDITURE REIMBURSEMENT
Moved by Johnson,seconded by Stein,to pass Resolution No.2016-8,declaring Official Intent regarding Certain
Capital Expenditures to be reimbursed from proceeds of an Obligation,as detailed in Board packets.
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Mr.Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-16—MUNICIPAL CODE
Moved by Berman,seconded by Johnson,to pass Ordinance No.2016-16,amending Title 16 of the Village of
Buffalo Grove Municipal Code,in accordance with materials contained in Board packets and the draft ordinance.
Mr.Monico reviewed the proposed ordinance,as well as the next ordinance on the agenda,details of which are
contained in the Village Board Meeting Agenda Item Overview,as well as his memo to Mr.Bragg of March 16,
2016. Mr.Monico confirmed that the changes are largely technical that were intended to eliminate conflicts and
make our ordinance consistent with state and county enactments.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-17—MUNICIPAL CODE
Moved by Berman,seconded by Trilling,to pass Ordinance No.2016-17,amending Titles 2, 13, 15 and 18 of the
Village of Buffalo Grove Municipal Code,in accordance with the comments that were made with the prior agenda
item and the draft ordinance dated 3/11/2016. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-18-VILLAGE CODE
Moved by Weidenfeld,seconded by Stein,to pass Ordinance No.2016-18,approving a Text Amendment to Village
Code concerning E-Cigarettes and Tobacco Shops as recommended by staff.
Ms.Woods reviewed the proposed ordinance,details of which are contained in the March 17,2016 memo that she
and Mr. Stilling prepared for the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
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Glen Dykes,367 Rosewood,asked for help from staff and the Board with regard to water coming up from the"B"
box in the parkway in front of his home. Mr.Monico will meet with Mr.Dykes to review the situation.
ADJOURNMENT
Moved by Weidenfeld,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:51 P.M.
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Jhnet M. Sirabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF April ,2016
illage President
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