2016-02-22 - Village Board Regular Meeting - Minutes 13027
02/22/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,FEBRUARY 22,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,and
Johnson. Trustee Weidenfeld was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Christopher Stilling,
Director of Community Development;Nicole Woods,Village Planner;Evan Michel,Management Analyst;Brett
Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public
Works;Darren Monico,Village Engineer;Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Johnson,to approve the minutes of the January 4,2016 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
Moved by Trilling,seconded by Johnson,to approve the minutes of the February 1,2016 Committee of the Whole
Meeting.
Trustee Stein asked that the following comment be added to his response on the polling regarding directing an
additional$20,000 toward entertainment at Buffalo Grove Days: "because he came in the middle of the discussion
and had not heard all of the discussion".
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSTAIN: 1 —Berman
ABSENT: 1 —Weidenfeld
Motion declared carried.
WARRANT#1260
Mr. Anderson read Warrant#1260. Moved by Johnson,seconded by Ottenheimer,to approve Warrant#1260 in the
amount of$6,967,744.26,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
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Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Brian Shepard,Indian Trails Public Library Director,made a brief presentation to the Board regarding the library
services,with an update on the expansion project that will commence next month.
Elliott Hartstein,Chairman of the Arts Commission made a presentation to the Board regarding the results of their
recent strategic planning process.
President Sussman read a Proclamation recognizing Ernie Karge for his years of humble and faithful service to the
residents of Buffalo Grove. Mr.Karge was then given an enthusiastic standing ovation by the audience and the
Board,
Fire Chief Baker and Police Chief Casstevens each presented a plaque to Mr.Karge in appreciation for the
outstanding service that he has rendered to their departments.
Former Village Presidents Braiman and Hartstein spoke in appreciation of the outstanding and tireless service that
Ernie,and his wife,Joan have given to make Buffalo Grove a wonderful community.
Mr.Karge expressed his appreciation for this honor and he thanked the Board and all the Police&Fire
Commissioners with whom he has worked. He thanked his wife Joan for all of her support over the years,and again
thanked everyone for this honor.
President Sussman recognized the Stevenson High School Boys Bowling Team for winning the state bowling
championship,and presented a certificate to each of the team's members.
•
President Sussman asked for a motion to approve appointments to Boards and Committees as presented. Moved
by Berman,seconded by Stein,to concur with President Sussman's appointments. Upon roll call,Trustees voted as
follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
President Sussman congratulated a member of the Planning&Zoning Commission,Mitch Weinstein,whose
daughter and her partner won the Silver Medal in the Junior Pairs National Championship.
President Sussman attended an event where Congressman Hold introduced bipartisan legislation which will
increase access to a life-saving antidote for heroin overdoses. Buffalo Grove Police Officers are now equipped with
this antidote.
VILLAGE MANAGER'S REPORT
Chief Casstevens presented a Certificate of Appreciation to the volunteer semi-truck drivers that donated their time
to drive over 2,500 cases of water to Flint,Michigan. The water was delivered to first responders in Flint,Michigan
as part of the Buffalo Grove Police and Fire Department's Water Collection effort. Officer Harris coordinated
this effort,which turned out to be much larger than anticipated. Chief Casstevens then presented the Certificates to
the drivers who donated their time to deliver these truckloads of water. All were then congratulated and thanked by
the audience and the Board.
The President of the Rotary Club of Buffalo Grove reviewed the criteria for the Police Officer of the Year Award.
Chief Casstevens then reviewed the careers of the dual recipients of this year's award,Officers Anthony Turano and
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Ross Valstyn. The officers were unable to be present tonight,but the awards were received by their supervisor,as
the audience and the Board expressed their appreciation and congratulations. Chief Casstevens then recognized
Officer Brian Hansen with a Special Commendation Award,sponsored by the Amvets Post,again presenting the
award to his supervisor,as he also was congratulated by the audience and the Board.
PUBLIC HEARING-TEXT AMENDMENT
President Sussman called the Public Hearing concerning proposed amendments to the Village of Buffalo Grove
Zoning Ordinance(Title 17 of the Buffalo Grove Municipal Code)concerning provisions related to Health Clubs,
Physical Fitness Facilities,Martial Arts Studios,Physical Training Facilities,Yoga Establishments,Physical Culture
and Health Services and other similar uses in the B 1,B2,B3,B4 and B5 Business Districts and in the I Industrial
District,to order at 8:22 P.M.
Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer and
Johnson. Trustee Weidenfeld was absent.
Notice of Public Hearing was published in the Daily Herald on February 3,2016.
Mr. Stilling reviewed the proposed text amendments.
President Sussman asked if there were any comments or questions from the Board or the audience;there were none.
At 8:24 P.M.,President Sussman continued the Public Hearing until the Village Board takes final action on the text
amendments.
TRUSTEE REPORTS
The Village Clerk urged residents to take advantage of the opportunity to vote in the Primary Election on March
15,2016.
Trustee Johnson noted that February is American Heart Month.
Trustee Stein noted that Mitch Weinstein's daughter and her partner have been named to the U.S.Junior Pairs
World Team to compete for the world championships.
Trustee Stein noted that the Stevenson High School Patriettes dance team was runner-up in the IHSA Competitive
Dance Contest.
Trustee Stein reported that the Buffalo Grove High School Co-ed Cheer Team won the State Championship.
Trustee Stein noted that a member of the Buffalo Grove High School won the State Championship in Bowling for
Girls.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Fire Department Kitchen Renovations
Motion to award bid for Fire Department Kitchen Renovations.
Li
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�./ Cartegraph
Motion to award Contract Software Support Extension to Cartegraph.
2016 Street&Utility Improvement Projects
Motion to approve an agreement for Soil and Construction Material Testing with Soil and Material Consultants,Inc.
for 2016 Street&Utility Improvement Projects.
Utility Equipment
Motion to authorize bid waiver and purchase Utility Equipment—Sole Source.
[ Salt Dome
Motion to approve Salt Dome Change Order#3.
Turnout Gear
Motion to authorize purchase of Turnout Gear Joint Purchase.
Replacement Vehicles
Motion to authorize purchase of Replacement Vehicles through the SPC.
Fire Truck 236
Motion to ratify emergency repairs to Fire Truck 236.
Intergovernmental Agreement
Motion to approve ordinance an Intergovernmental Agreement with the Village of Palatine.
Gewalt Hamilton
Motion to authorize execution of an Agreement with Gewalt Hamilton Associates,Inc. for the 2016 Linden Avenue
Force Main Improvement Project Design.
Ordinance No.2016-4—Lake County Sewer Utility Sewer Fees
Motion to pass Ordinance No.2016-4,updating Lake County Sewer Utility Sewer Fees.
Ordinance No.2016-5—Surplus Village Personal Property
Motion to pass Ordinance No. 2016-5,authorizing the disposal of Surplus Village Personal Property.
Ordinance No.2016-6—Zoning Ordinance
Motion to pass Ordinance No. 2016-6,approving an Amendment to Section 17.52 of the Buffalo Grove Zoning
Ordinance.
Resolution No.2016-2—Legislative Agenda
L
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Motion to pass Resolution No. 2016-2,supporting the Legislative Agenda of the IML and the NWMC.
Resolution No.2016-3—Private Activity Bond
Motion to pass Resolution No. 2016-3,ceding the 2015 Unused Private Activity Bond Volume Cap of the Village of
Buffalo Grove to Lake County.
Ordinance No.2016-7—Municipal Code
Motion to pass Ordinance No.2016-7,amending Chapter 10 of the Village of Buffalo Grove Municipal Code.
Mr. Bragg noted that Items 8.B.and 8.E. should be made"subject to the approval of the Village Manager indicating
that the change order is in the best interest of the Village of Buffalo Grove".
Moved by Berman,seconded by Johnson,to approve the Consent Agenda as amended. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
RESOLUTION NO.2016-4—STATE BUDGET
Trustee Berman presented introductory comments to provide some context for the proposed resolution.
�./ Moved by Berman,seconded by Ottenheimer,to pass Resolution No.2016-4,urging prompt adoption of a State
Budget and Protection of Local Government Revenues.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
ORDINANCE NO.2016-8—ZONING ORDINANCE
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2016-8,approving a Text Amendment to the
Village of Buffalo Grove Zoning Ordinance. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
Moved by Stein,seconded by Berman,to close the Public Hearing. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
President Sussman closed the Public Hearing at 8:46 P.M.
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`./ ORDINANCE NO.2016-3—2950 N.MAIN STREET
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2016-3,approving a Special Use and Variation
for a Tower at 2950 N.Main Street,in accordance with the terms of the informational materials provided to the
Board.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in Mr. Sheehan's memo to the Board of
February 18,2016,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
ORDINANCE NO.2016-9-850 ASBURY
Moved by Berman,seconded by Trilling,to pass Ordinance No.2016-9,granting Preliminary Plan Approval for 850
Asbury,in accordance with materials contained in Board packets and the draft ordinance dated 2/11/2016.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of February
18,2016.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
RESOLUTION NO.2016-5—ECONOMIC DEVELOPMENT STRATEGIC PLAN
Trustee Ottenheimer thanked Mr. Stilling and Ms.Woods for all of their efforts in creating this document.
Moved by Ottenheimer,seconded by Johnson,to pass Resolution No.2016-5,approving the 2016 Village of
Buffalo Grove Economic Development Strategic Plan.
Mr. Stilling summarized the proposed ordinance,details of which are contained in Ms.Woods memo of February
18,2016;he also thanked the Board and all those involved in the creation of this plan. Mr. Stilling then answered
questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSENT: 1 —Weidenfeld
Motion declared carried.
2016 STREET AND UTILITY IMPROVEMENT PROJECT
Moved by Stein,seconded by Ottenheimer,to award bid for 2016 Street and Utility Improvement Project.
Upon roll call,Trustees voted as follows:
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�./ AYES: 5-Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 0-None
ABSENT: 1 -Weidenfeld
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Leon Gopon,737 Bernard Drive,shared some observations about the State Budget.
ADJOURNMENT
Moved by Berman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:24 P.M.
Jariet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF March ,2016 -
Vil ge resident
onsi