2016-01-04 - Village Board Regular Meeting - Minutes 13023
01/04/2016
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JANUARY 4,2016
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources; Christopher Stilling,Director of Community Development;Nicole Woods,Village
Planner;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of
Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief
Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the December 21,2015 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1259
Mr.Anderson read Warrant#1259. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1259 in the
amount of$1,732,458.11,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Cynthia Fuerst,Vernon Area Library Director,made a brief presentation to the Board with an update on the
services offered by the district and to reaffirm the district's interest in working with the Village.
Trustee Stein read a Proclamation commending Matthew R.Chase for achieving the rank of Eagle Scout as a
member of Boy Scout Troop 401. Matthew Chase was congratulated by the audience and the Board as he was
presented with the Proclamation.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted that there will not be a meeting on January 18,2016. The next meeting will be a Committee of the
` Whole Meeting on February 1,2016.
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�-/ Police Chief Casstevens reviewed the program entitled the Voluntary Certified Police Chief Program and the
criteria within this program. Only 43 non-police chiefs in the State of Illinois have received this certification. Chief
Casstevens then presented Lieutenant Scott Eisenmenger with his designation as a Certified Eligible Police Chief
through the Illinois Association of Chiefs of Police as he was congratulated by the audience and the Board.
Chairman of the Fire&Police Commissioners Bruce Kahn administered the oath of office to Tyler Peterson as a
Firefighter/Paramedic with the Buffalo Grove Fire Department effective January 4,2016. FF/PM Peterson was
then congratulated by the audience,the Board and Fire Chief Baker.
TRUSTEE REPORTS
Trustee Stein reported that the Farmer's Market Committee will begin meeting soon,and urged any interested
resident to join this committee.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2016-1—Closed Session Minutes
Motion to pass Resolution No.2016-1,relating to the semi-annual review of Closed Session Minutes.
245 McHenry Road
�./ Motion to approve Certificate of Initial Acceptance and Approval,245 McHenry Road.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-1—METRA LOT PARKING FEES
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No. 2016-1,Metra Lot Daily Parking and Bi-
Monthly Parking Pass Fee Increase.
Mr.Brown reviewed the proposed ordinance,details of which are contained in his letter to Metra of October 29,
2015. Mr.Brown stated that the purpose of the increase is mainly tied to the maintenance of the lot;he also
explained why passes will not be sold by the coffee station going forward;staff will be available on site one day per
week,and passes are also available by mail.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2016-2—STARBUCKS
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Moved by Weidenfeld,seconded by Berman,to pass Ordinance No.2016-2,amending Chapter 5.20 Liquor
Controls—Coffee House Holdings,Inc.d/b/a Starbucks Coffee#17730, 1205 W.Dundee Road.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of December
31,2015,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
FIRE DEPARTMENT KITCHEN
Moved by Stein, seconded by Berman,to reject Fire Department kitchen renovation bids for Station#27 and request
authorization to re-bid in accordance with information contained in Board packets.
Mr.Robinson reviewed staff request,details of which are contained in his memo to Mr.Bragg of December 28,
2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
20914&20929 N.MILWAUKEE AVENUE
Mr. Stilling introduced this proposal.
Jeff Silverman,owner of MJK Real Estate,presented a brief overview of the proposed project,details of which are
contained in Mr. Stilling's memo to the Board of January 4,2016.
Orlando Vivacqua,Soos&Associates,Inc.architects,reviewed the architectural aspects of the plan.
The developers then answered questions from the Board.
Board members commented that Milwaukee Avenue frontage is a precious resource and they want to make sure that
the corridor is developed in the highest and best possible way.
A resident asked if there is any possibility of bringing the Barnes&Noble facility that is closing further north into
this property. The developer responded to the suggestion.
Moved by Weidenfeld,seconded by Ottenheimer,to refer the proposed development at 20914&20929 N.
Milwaukee Avenue to the Planning&Zoning Commission for review. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
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�./ Sarah Adler,resident,stated that she would like to know what she has to do to comply with restrictions to construct
a fence so that her dogs are able to be let out and run free. Mr.Bragg suggested that Ms.Adler confer with Mr.
Stilling so that he may review her property and help find a solution.
Elliott Stewart,Twisted Oak,shared some comments and questions with regard to the Metra parking lot. Mr.
Anderson responded to these comments and questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:27 P.M.
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Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 22nd DAY OF February ,2016 ' _ _ _
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