2015-12-21 - Village Board Regular Meeting - Minutes 13018
12/21/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 21,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld,Johnson.
Also present were: Jennifer Maltas,Acting Village Manager;William Raysa,Village Attorney;Evan Michel,
Management Analyst; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art
Malinowski,Director of Human Resources;Brett Robinson,Purchasing Manager;Mike Reynolds,Director of
Public Works;Chris Stilling,Director of Community Development;Geoff Tollefson,Director of Golf Operations;
Police Chief Casstevens;and Deputy Police Chief Bethge.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Stein,to approve the minutes of the December 7,2015 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1258
Mr.Anderson read Warrant#1258. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1258 in the
amount of$2,132,195.68,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
A recent ceremony recognizing the Tenth District Leadership Awards was recently held by Congressman Dold.
President Sussman read a Proclamation commending Jamie Epstein as the recipient of the Community Service
Award,after which she presented the Proclamation to Ms.Epstein as she was congratulated by the audience and the
Board.
Moved by Weidenfeld,seconded by Stein,to approve appointments to the Health Commission as presented. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
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�./ Ms. Maltas noted that Village Hall will be closed on December 24,2015,December 25,2015,and December 31,
2015.
Ms.Maltas noted the 2016 Village Board Meeting Schedule,details of which may be found in
Mr. Bragg's memo to the Board of December 8,2015.
TRUSTEE REPORTS
Trustee Johnson reported that Standard&Poor has confirmed Buffalo Grove's AAA Long-Term Bond Rating,the
highest rating available from the agency. S&P said the village has a"very strong economy with access to a broad
and diverse metropolitan statistical area" and"very strong management." Buffalo Grove is one of only 17
communities throughout the State of Illinois to hold this highest S&P rating. On behalf of the Village Board,
Trustee Johnson congratulated Mr.Bragg and Mr.Anderson and their team for their efforts in this accomplishment.
Trustee Berman reported on his comments made to the Illinois Toll Highway Authority in support of funding for the
Environmental Impact Statement and study for the Route 53/120 Project,noting that the Tollway Board voted
unanimously to authorize this study.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2015-34—Wintrust Bank
Motion to pass Resolution No.2015-34 for Extension of Credit at Wintrust Bank for Purchasing Card Program.
Resolution No.2015-35—2016 Pay Ranges
Motion to pass Resolution No. 2015-35,2016 Pay Ranges.
Resolution No.2015-36—Corporate Personal Property Replacement Tax
Motion to pass Resolution No. 2015-36 regarding Corporate Personal Property Replacement Tax Distribution—
2016.
Resolution No.2015-41—DundeeBG Road
Motion to pass Resolution No.2015-41,IDOT and Buffalo Grove Joint Agreement for Dundee Road and Buffalo
Grove Road.
Moved by Weidenfeld,seconded by Johnson,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE No.2015-74—TAX ABATEMENTS
Moved by Johnson,seconded by Berman,to pass Ordinance No.2015-74,abating taxes levied for the Village of
` Buffalo Grove,Cook and Lake Counties,Illinois,as outlined in Board packets.
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Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of December 17,2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION No.2015-37—LOSS IN COLLECTION
Moved by Johnson,seconded by Ottenheimer,to pass Resolution No.2015-37,requesting the County of Cook not
to collect the Loss in Collections on Taxable Property in the Village of Buffalo Grove,as outlined in Board packets.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of December 17,2015.
This explanation also applied to the following resolution with regard to Lake County.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION No.2015-38—LOSS IN COLLECTION
Moved by Johnson,seconded by Berman,to pass Resolution No.2015-38,requesting the County of Lake not to
collect the Loss in Collections on Taxable Property in the Village of Buffalo Grove,as outlined in Board packets.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION No.2015-39—GEWALT HAMILTON
Moved by Stein, seconded by Weidenfeld,to pass Resolution No.2015-39,approving an Agreement for Resident
Engineering and Construction Staking Services with Gewalt Hamilton Associates,Inc. for 2016 Street&Utility
Improvement Projects in an amount not to exceed$433,000.00,subject to funding,and in accordance with material
contained in Board packets.
Mr.Reynolds reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as Mr.Monico's memo to Mr.Bragg of November 13,2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION No.2015-42—GEWALT HAMILTON
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�./ Moved by Stein,seconded by Weidenfeld,to pass Resolution No.2015-42 authorizing execution of an Agreement
with Gewalt Hamilton Associates,Inc. for the 2016 Roadway Improvement Project Design,in an amount not to
exceed$97,700.00,subject to funding,and in accordance with material contained in Board packets.
Mr. Reynolds reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as Mr.Monico's memo to Mr.Bragg of November 13,2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION No.2015-40—TAP ROOM HOSPITALITY
Moved by Johnson,seconded by Stein,to pass Resolution No.2015-40,authorizing execution of a one-year
Contract Extension with Tap Room Hospitality.
Mr.Robinson reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared for Mr.Tollefson,as well as Mr.Tollefson's memo to Mr.Bragg of December 3,
2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VARIOUS PROJECTS
Moved by Johnson,seconded by Ottenheimer,to authorize staff to seek competitive bids/proposals for various
projects in accordance with information contained in Board packets.
Mr.Robinson reviewed the proposal,details of which are contained in his memo to Mr.Bragg of December 10,
2015. Mr.Robinson confirmed that all projects will be brought back to the Village Board for specific approval at
the appropriate time,with the exception of those projects under$25,000.00 that may be authorized by the Village
Manager.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman asked if there were any questions from the audience on items not on tonight's agenda;there were
no such questions.
EXECUTIVE MEETING
Moved by Stein,seconded by Ottenheimer,to move to Executive Session for the purpose of approval of Executive
Session Minutes, Section 2(c)(21)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
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AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 7:59 P.M.to 8:10 P.M.
ADJOURNMENT
Moved by Stein,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:11 P.M.
Janet'M. Sirabian,Village Clerk
I _
APPROVED BY ME THIS 4th DAY OF January ,2016
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Vill6e President
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