2015-12-07 - Village Board Regular Meeting - Minutes 13011
12/07/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,DECEMBER 7,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Evan Michel,Management Analyst;Brett
Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public
Works;Nicole Woods,Village Planner;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf
Operations; Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Trilling,seconded by Ottenheimer,to approve the minutes of the November 2,2015 Regular Meeting.
Upon roll call,Trustees voted as follows:
v AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Stein,to approve the minutes of November 16,2015 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1257
Mr.Anderson read Warrant#1257. Moved by Ottenheimer,seconded by Johnson,to approve Warrant#1257 in the
amount of$5,513,343.34,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
On October 3,2015,members of the Buffalo Grove Professional Firefighters,in conjunction with neighboring
municipalities,hosted a Fire Ops 101 Event,which is designed to demonstrate to elected officials the challenges
that firefighters face every day. Elected officials were thanked for their participation in this event,after which
members of the Fire Department presented the Village Board with helmets as a thank you for participating in Fire
Ops 101. A short video of the day's activities was then presented.
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A recent ceremony recognizing the Tenth District Leadership Awards was recently held by Congressman Dold.
President Sussman read a Proclamation commending Troy Livingston as the recipient of the Entrepreneurial
Excellence Award,after which she presented the Proclamation to Mr.Livingston as he was congratulated by the
audience and the Board. President Sussman read a Proclamation commending Paula Carballido as the recipient of
the Helping Heroes Award,after which she presented the Proclamation to Ms. Carballido as she was congratulated
by the audience and the Board.
Trustee Johnson read a Proclamation declaring the month of November 2015 as Native American Heritage Month
in the Village of Buffalo Grove.
President Sussman read a statement commemorating and remembering today as the anniversary of Pearl Harbor on
December 7, 1941.
At the request of President Sussman,it was moved by Berman and seconded by Weidenfeld,to table the
appointments to the Health Commission until the December 21,2015 Village Board Meeting. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr.Bragg informed the Board and residents that the Village has suspended the solicitor permit for IGS Energy
` Services for a period of 10 days. A revocation hearing is scheduled for December 14,2015.
V Mr.Bragg noted that Buffalo Grove is the recipient of the Lake County Municipal League 2015 Innovation
Award,which was presented at a meeting last week. This award was presented for our work in providing a service
model for IT services,and Mr.Bragg extended special thanks to Deputy Village Manager Maltas for her work on
this issue.
Mr.Anderson presented the staff proposal for the issuance of$6 million in bonds in 2016 for Street Resurfacing,
noting that staff is seeking direction from the Board. The duration of the issue would be 15 years,with an estimated
interest rate of 3.5%. Further detail may be found in his memo to Mr.Bragg of December 3,2015. Mr.Anderson
then answered questions from the Board,after which it was moved by Berman and seconded by Weidenfeld to
provide direction to staff to proceed in accordance with their recommended course of debt financing for the near
term road reconstruction and road maintenance requirements. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
TRUSTEE REPORTS
Trustee Stein urged residents to be aware of the Prescription Drugs in their possession,and dispose of outdated
medications appropriately at Village Hall.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
l the Consent Agenda.
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�./ North American Midway Entertainment
Motion to authorize execution of an Agreement with North American Midway Entertainment.
Ordinance No.2015-65—Liquor Controls
Motion to pass Ordinance No. 2015-65,amending Chapter 5.20,Liquor Controls—Outback Steakhouse of Florida,
720 Lake Cook Road.
Custodial Services
Motion to award bid for Custodial Services.
Data Protection Software
Motion to authorize bid waiver and purchase of Dell AppAssure Advance Data Protection Software.
Managed Internet Services
Motion to authorize execution of an Agreement with AT&T for Managed Internet Service.
Ordinance No.2015-66—Lake County Watershed
Motion to pass Ordinance No.2015-66,Lake County Watershed Development Ordinance Update.
Ordinance No.2015-67—Willow Grove School
Motion to pass Ordinance No. 2015-67,approving a Special Use with Variations for Willow Grove Elementary
School
Salt Dome Change Order
Motion to accept Salt Dome Change Order#1.
Resolution No.2015-33-Siren Equipment
Motion to pass Resolution No.2015-33,authorizing the Village Manager to upgrade certain Siren Equipment.
Firefighters'Pension Fund
Motion to accept Buffalo Grove Municipal Compliance Report for December 31,2014—Firefighters' Pension Fund.
Police Pension Fund
Motion to accept Buffalo Grove Municipal Compliance Report for December 31,2014—Police Pension Fund.
Ordinance No.2015-68—Metropolitan Alliance of Police
Motion to pass Ordinance No. 2015-68 approving a Side Letter of Agreement between the Village of Buffalo Grove
and the Metropolitan Alliance of Police.
Moved by Trilling,seconded by Ottenheimer,to approve the Consent Agenda.
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It was requested that Item 8.H.,Salt Dome,be amended to reflect that the Village Manager is authorized to make a
determination that the change order is in the best interest of the Village.
Trustees Trilling and Ottenheimer amended the motion to include the wording requested.
Upon roll call,Trustees voted as follows on the amended Consent Agenda:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE No.2015-69 1371—ELECTRONIC CIGARETTE STORES
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No 2015-69 1371,establishing a 180 day
moratorium on Electronic Cigarette Stores.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to the Board of December
3,2015.
Board discussion ensued with regard to whether or not a need exists for this type of an ordinance.
Upon roll call,Trustees voted as follows:
AYES: 0—None
NAYS: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
Motion defeated.
ORDINANCE No.2015-70 1372—TOBACCO SHOPS
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2015-70 1372 establishing a 180 day
moratorium on new Tobacco Shops. Upon roll call,Trustees voted as follows:
AYES: 0—None
NAYS: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
Motion defeated.
ORDINANCE No.2015-71—CONNEXION
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No.2015-71,approving an Economic Incentive
Agreement with Connexion at 1700 Leider Lane.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared,as well as his memo to the Board of December 3,2015,after which he answered
questions from the Board.
Trustee Trilling noted that his company purchases electrical equipment from this company,however,he believes he
can be objective and will be participating in the discussion and vote.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
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ORDINANCE No.2015-72—LEVY&COLLECTION OF TAXES
Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No. 2015-72,for the Levy and Collection of Taxes
for the Fiscal Year commencing on the 1st day of January,2016 and ending on the 31 t day of December 2016.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview as well as his memo Mr.Bragg of December 4,2015.
Trustee Berman thanked staff and Mr.Anderson and Mr.Bragg for the additional work that they have done since the
last meeting so that the Board and the public have the information to clarify the reason that this change in the levy is
necessary.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE No.2015-73—FISCAL 2016 BUDGET
At 8:50 P.M.,President Sussman re-opened the Public Hearing to adopt the Fiscal 2016 Budget which was
continued from the November 16,2015 Village Board Meeting.
Moved by Johnson,seconded by Weidenfeld,to adopt Ordinance No.2015-73 adopting the Village of Buffalo
Grove's Budget for Fiscal Year 2016,which is January 1,2016 to December 31,2016,as presented in Board
packets and is published on the Village's website.
�•/ Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared. Notice of Public Hearing was published in the Daily Herald on November
6,2015.
President Sussman read a statement from Mr.Bragg thanking staff for development of the budget document,and she
in turn thanked Mr.Bragg for his work on the budget document.
Upon roll call,Trustees voted as follows on the motion to pass Ordinance No.2015-73:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Ottenheimer,seconded by Weidenfeld,to close the Public Hearing. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
The Public Hearing was closed at 8:55 P.M.
ULTRA STROBE COMMUNICATIONS,INC.
Moved by Trilling,seconded by Weidenfeld,to move Board passage authorizing staff to execute an Agreement with
Ultra Strobe Communications,Inc. for emergency vehicle lighting installation services pending the final review and
�./ approval by the Village Attorney at a not to exceed price of$78,845.00 for Fiscal Year 2016.
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Mr.Bragg reviewed the proposed Agreement,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mr.Robinson,as well as Mr.Robinson's memo to him of November
20,2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
2016 CRACK SEALING
Moved by Stein, seconded by Weidenfeld,to approve award of bid for 2016 Crack Sealing to Denier,Inc. at a cost
of$1.31 per pound of crack sealing material at a total not to exceed the amount of$150,000.00.
Mr.Robinson reviewed the proposal,details of which are contained in Village Board Meeting Agenda Item
Overview that he prepared,as well as his memo to Mr.Bragg of November 20,2015.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
TAP ROOM HOSPITALITY
Moved by Johnson,seconded by Weidenfeld,authorize staff to execute a one-year contract extension with Tap
Room Hospitality,as detailed in Board packets.
Mr.Tollefson reviewed the proposed contract extension,details of which are contained in the
Village Board Meeting Agenda item Overview that he prepared,as well as his memo to Mr.Bragg of December 3,
2015
After Board discussion,it was moved by Berman and seconded by Ottenheimer to defer action on the proposed
contract until the next Village Board meeting. Upon roll call,Trustees voted as follows on the motion to defer:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
April Gladu,Anthony Road,commented on the crossing guard situation regarding School District 21,and noted
that she had started an on-line petition to urge the Village to reinstate the crossing guards when school resumes in
January.
Craig Horwitz,883 Stonebridge Lane,commented on the Fiscal Year 2016 Budget.
ADJOURNMENT
Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:20 P.M.
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Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21st DAY OF December ,2015 - - - -
Vi e resident
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