2015-11-02 - Village Board Regular Meeting - Minutes 13003
11/02/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 2,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Evan Michal,Management Analyst; Scott Anderson,Director
of Finance;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development
Director;Mike Reynolds,Director of Public Works;Damn Monico,Village Engineer;Brett Robinson,Director of
Purchasing;Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Ottenheimer,to approve the minutes of the October 19,2015 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Johnson,to approve the minutes of the October 26,2015 Special Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Stein
Motion declared carried.
WARRANT#1256
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Mr.Anderson read Warrant#1256. Moved by Trilling,seconded by Weidenfeld,to approve Warrant#1256 in the
amount of$1,848,281.29,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman appointed Faye Ann Hirsch and Kevin Sullivan to the Commission for Residents with
Disabilities. Moved by Berman,seconded by Ottenheimer,to concur with President Sussman's appointments.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
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Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr. Anderson presented the Truth in Taxation Determination,details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of October 29,2015.
Moved by Johnson,seconded by Ottenheimer,to accept that the Truth in Taxation calculation was reported and that
it will not be necessary to hold a Public Hearing.
Trustee Berman stated that,due to technical issues,he was not able to review the draft budget that was distributed
electronically by staff;therefore,he is reluctant to confirm that the presentation demonstrates that the Public Hearing
is not necessary. Trustee Berman has no doubts about Mr.Anderson's analysis or calculations,but because he did
not have an opportunity to review the draft budget,he will abstain.
Upon roll call,Trustees voted as follows:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
Mr.Bragg noted that the paper presentation of the draft budget is available this evening,and the electronic version
will be available for public viewing on the Village's website tomorrow morning. The budget presentation will take
place on November 16,2015.
Mr.Bragg congratulated Police Chief Casstevens on his recent honor as he was elected to the position of Fourth
Vice President of the International Association of Chiefs of Police. Chief Casstevens was congratulated by the
audience and the Board.
TRUSTEE REPORTS
Trustee Trilling noted that he has received a communication from a resident requesting that the Village adopt a
mandatory ordinance requiring the use of Bicycle Helmets for all age groups.
Moved by Trilling,seconded by Weidenfeld,to move this suggestion to the Board of Health for further review and
to conduct investigative work relative to the merits of the suggestion and report back to the Village Board.
There was discussion as to the enforceability of the proposed ordinance and whether this should be a local ordinance
as opposed to a statewide ordinance.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution No.2015-31—Pool Cap
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Motion to pass Resolution No. 2015-31,transferring Pool Cap to the City of Waukegan.
Resolution No.2015-32—Street Maintenance MFT Funds
Motion to pass Resolution No. 2015-32,Calendar Year 2016 Village Wide Street Maintenance Motor Fuel Tax
Resolution.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors.
Clarke Environmental
Motion to execute an agreement with Clarke Environmental Mosquito Management.
Moved by Ottenheimer,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2015-61—BUDGET OFFICER
Moved by Ottenheimer,seconded by Berman,to pass Ordinance No. 2015-61,adding Section 2.08.043,Budget
•/ Officer,to the Village of Buffalo Grove Municipal Code.
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Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of October 29,2015. Mr.Anderson then
answered questions from the Board.
Trustees Ottenheimer and Berman amended the motion to add the following: "subject to filling in of the amount of
the bond based on the recommendation obtained by staff'.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2015-62—CREDIT NOTE
Moved by Ottenheimer,seconded by Stein,to pass Ordinance No. 2015-62,providing for the Outstanding Taxable
General Obligation Line of Credit Note of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,
previously issued in 2012 to pay the costs of necessary expenditures and affirming the security for and payment of
said notice.
Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared. Mr.Anderson then answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
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NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2015-63—BUFFALO GROVE MUNICIPAL CODE
Moved by Stein,seconded by Weidenfeld,to pass Ordinance#2015-63,adding Chapter 13.13 to the Buffalo Grove
Municipal Code creating a Stormwater Utility Fee in accordance with information contained in Board packets.
Mr.Reynolds reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2015-64—310 HALF DAY ROAD
Mr.Raysa reviewed the background with regard to the proposed ordinance,noting that the only item before the
Board tonight is the approval or denial of the special use. The issue between the proposed dry cleaners and the
existing dry cleaners in the shopping center is a private matter between the two parties. Dry cleaners are a permitted
use in the B-3 District,and the shopping center may have more than one dry cleaning operation.
Moved by Berman,seconded by Trilling,to pass Ordinance No.2015-64,approving an Ordinance granting a
Special Use for a Drive-Through for 310 Half Day Road,in accordance with material contained in Board packets,
the Plan&Zoning Commission findings and recommendation,and the draft ordinance dated October 23,2015.
Mr. Stilling summarized the Planning&Zoning Commission deliberations regarding the proposed ordinance,details
of which are contained in the Village Board Meeting Agenda Item Overview,the Planning&Zoning Commission
minutes,and his memo to the Board of October 29,2015.
Board discussion,primarily regarding the fire lane,ensued as to whether or not the Special Use should be approved.
Karl Russ,owner of Tide Cleaners,also commented on the traffic situation.
Dan Wolf,attorney for Rainbow Cleaners,a current tenant in Woodland Commons,noted that there is an
amendment to the lease that provides for exclusive use in this center. Mr.Wolf stated that approval of a special use
indicates that granting the special use will not be detrimental or injurious to the property in the immediate vicinity,
and he believes that the approval of this special use will be detrimental to the general welfare. Approval of the
special use would also breach Rainbow's existing lease with the property owner,Inland. Mr.Wolf urged the Board
not to approve the proposed ordinance.
Several members of the public and clients of Rainbow Cleaners spoke on behalf of Rainbow Cleaners and stated that
they believe that the addition of Tide Cleaners to the shopping center will be detrimental to the operation of
Rainbow Cleaners.
Mr.Russ provided further details on the proposed operation of Tide Cleaners.
After further discussion,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Johnson
NAYS: 1 —Weidenfeld
Motion declared carried.
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QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Stein,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:04 P.M.
Ja'tiet M. Sirabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF December ,2015
illage President - _
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