2015-10-19 - Village Board Regular Meeting - Minutes 12998
10/19/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 19,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Evan Michel,Management Analyst; Scott Anderson,Director
of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Christopher
Stilling,Community Development Director;Darrin Monico,Village Engineer;Mike Reynolds,Director of Public
Works;Brett Robinson,Director of Purchasing;Police Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the October 6,2015 Rescheduled
Regular Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WARRANT#1255
Mr.Anderson read Warrant#1255. Moved by Berman,seconded by Johnson,to approve Warrant#1255 in the
amount of$2,339,898.47,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Trustee Johnson read a Proclamation declaring Saturday,October 31,2015 as Trick or Treat Day in Buffalo Grove
and urged children and their parents to cooperate in limiting the time for trick-or-treat activities to the hours of 2:00
P.M. and 7:00 P.M. Parents or other responsible adults are urged to accompany children,and householders,
wherever they are able to do so,to cooperate in making this a happy occasion for all.
President Sussman read a Proclamation recognizing Flex as Lake County Manufacturer of the Year by the
Illinois Alliance for Industry and Manufacturing,and congratulated them on this honor.
President Sussman congratulated School District 21 on the 50th anniversary of Kilmer School.
President Sussman congratulated School District 96 on the opening and ribbon-cutting ceremony for their new
tracks at both Twin Grove and Woodlawn Middle Schools.
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�./ President Sussman congratulated American Enterprise Bank on celebrating its 20`h anniversary in the Village of
Buffalo Grove.
VILLAGE MANAGER'S REPORT
Mr.Bragg congratulated the Buffalo Grove Citizen Emergency Response Team on placing third in statewide
competition by scoring 884 out of 1000 points. There were 10 district testing stations that challenged the skills of
the CERT members,including Team Building,Triage,Indoor Search,Treatment and Transport. The Village of
Buffalo Grove extends its sincere appreciation to all CERT volunteers for their ongoing dedication and commitment
to the community.
Mr.Brown provided the 2015 Buffalo Grove Days Financial Report,details of which are contained in his memo
to Mr. Bragg and Mr.Anderson of October 14,2015.
TRUSTEE REPORTS
The Village Clerk reviewed the purpose of the upcoming Civics Forum to be held on October 26,2015. The
participating students met for orientation this evening,and are now observing our Village Board Meeting. Each of
the students then introduced themselves to the audience.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
2016 Annual Street Improvements
Motion to authorize bid for 2016 Annual Street Improvements.
Tree Planting Phase II Change Order
Motion to approve change order to the 2014 Tree Planting Phase II Contract,"designation of the Village Manager to
make determination in writing for change order."
Fire Station 27
Motion to authorize bid for kitchen remodel at Fire Station 27.
Ordinance No.2015-58—Health Commission
Motion to pass Ordinance No. 2015-58,amending Chapter 2.24,Health Commission,of the Village of Buffalo
Grove Municipal Code.
Resolution No.2015-29—Personnel Manual 1
Motion to pass Resolution No. 2015-29,amending the Village's Personnel Manual—Martin Luther King Jr.
Holiday.
Moved by Stein, seconded by Weidenfeld,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
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Motion declared carried.
ORDINANCE NO.2015-50—TOWING SIGNAGE
Moved by Berman,seconded by Trilling,to pass Ordinance No. 2015-59,approving Towing Signage and
Requirement.
Trustee Berman reviewed the background of the proposed ordinance,details of which are contained in the Village
Board Meeting Agenda Item prepared by Chief Casstevens.
Chief Casstevens reviewed the intent of the proposed ordinance and explained the method in which it was drafted,
after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2015-30—CROSSING GUARD SERVICES
Ms.Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item that she prepared,as well as her memo to the Board of October 12,2015.
Moved by Trilling,seconded by Johnson,to pass Resolution No.2015-30,approving an Intergovernmental
Agreement with District 21 for Crossing Guard Services.
There was discussion as to whether or not the Village should continue to do business with the district since they
have taken services for which the Village has paid and the district refuses to pay for these services. The Village has
continued to provide services because they were trying to accommodate the district,but were met with either silence
or refusal. It was noted that,if the district is not willing to accept the offer,the Village should simply withdraw the
offer. It was noted that District 21 claims that their budget is"fiscally constrained",yet their operating fund has a
$3.1 million surplus for the current fiscal year. It was also noted that they spent more money on one sign at Cooper
Middle School than it would cost for an entire year of the crossing guard program. It is not the responsibility of the
Village to provide crossing guards. According to State Statute,the school district is required to provide for the safe
passage of their students to the school. It was also noted that the Village of Buffalo Grove has been very transparent
in their communications to the district since January of 2013.
Mike Terson,5 East Beechwood Court,reviewed his contact with School District 21,and urged the Village to insist
upon payment from the district.
It was moved by Berman and seconded by Ottenheimer to table the proposed resolution. Upon roll call,Trustees
voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
It was suggested that it would be appropriate to give the Village President some direction and clarity as to where the
Board stands on moving forward.
It was determined that services will be provided through the last day of school prior to winter break as long as
payment is received in advance.
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ORDINANCE NO.2015-60—STORMWATER UTILITY FEE
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2015-60,approving the Stormwater Utility Fee,in
accordance with information contained in Board packets.
Mr. Reynolds reviewed the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of October 15,2015.
Mr.Bragg noted that he wanted to be sure that everyone understands that the Board will be asked to vote only on the
amendment adding Chapter 3.71 to the Municipal Code.
Mr.Raysa stated that the current draft of the ordinance in question as far as the amendment adding a new Chapter
3.71 is dated in the upper left-hand comer 10/19/2015-A.
Trustees Stein and Weidenfeld amended the motion to include"pursuant to draft 10-19-2015A".
Mr.Reynolds then answered questions from the Board. The total average cost to a single-family homeowner is
$61.00 per year.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
2015 CARPET REPLACEMENT
Moved by Stein,seconded by Trilling,to accept the recommendation of staff to reject all bids for 2015 Carpet
Replacement project.
Mr.Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared,as well as his memo to Mr.Bragg of October 9,2015. Mr.Robinson explained the
reason that staff is recommending rejection of bids and reviewed the steps taken by staff to solicit bids.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Berman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:10 P.M.
Janet-M. Sirabian,Village Clerk
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APPROVED BY ME THIS 2nd DAY OF November ,2015
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