2015-10-06 - Village Board Regular Meeting - Minutes 12995
10/06/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 6,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Evan Michal,Management Analyst; Scott Anderson,Director
of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Christopher
Stilling,Community Development Director;Darrin Monico,Village Engineer;Brett Robinson,Director of
Purchasing;Mike Skibbe,Deputy Director of Public Works;Geoff Tollefson,Director of Golf Operations; Police
Chief Casstevens;and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the September 21,2015 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
Moved by Trilling,seconded by Stein,to approve the minutes of the September 24,2015 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
ABSTAIN: 2—Berman,Johnson
Motion declared carried.
WARRANT#1254
Mr.Anderson read Warrant#1254. Moved by Weidenfeld,seconded by Ottenheimer,to approve Warrant#1254 in
the amount of$1,312,821.34,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation recognizing Domestic Violence Awareness Month,encouraging everyone
to raise public awareness of domestic violence issues. President Sussman presented the Proclamation to Diane
Levy,Shelter,Inc.
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10/06/2015
Trustee Johnson read a Proclamation declaring the month of October 2015 as Breast Cancer Awareness Month
and encouraged Village residents to support fund-raising efforts for enhanced research and support programs.
President Sussman reported on a recent program called Fire Ops 101 which was held at the Combined Area Fire
Training Facility.
VILLAGE MANAGER'S REPORT
Mr.Bragg formally announced that the Village has earned the GFOA Distinguished Budget Presentation Award
for the 2015,and commended Mr.Anderson and Mr.Brown and all of the staff involved in this achievement.
Trustee Johnson presented some statistics with regard this award,as well as the criteria for the award.
Mr.Bragg announced that Village Hall will be closed on Monday,October 12,2015 for a training and in-service
day for Village Staff.
TRUSTEE REPORTS
Trustee Berman announced that members of the public are encouraged to review and comment on the draft Illinois
Route 53/120 Land Use Strategy document. The document will be available for review at open houses to be held
on October 14,2015 at the Libertyville Civic Center,and October 15,2015 at the Kemper Lakes Golf Club Banquet
Room in Killdeer.
Trustee Stein reported on the Farmer's Market,and thanked everyone involved for a wonderful season.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance No.2015-54—Buchanan Energy
Motion to pass Ordinance No. 2015-54,granting a sign variation for Buchanan Energy, 1251 McHenry Road.
Ordinance No.2015-55—GW Properties
Motion to pass Ordinance No.2015-55,granting a sign variation for GW Properties,245 McHenry Road.
Ordinance No.2015-56—1501 Busch Parkway
Motion to pass Ordinance No.2015-56,approving an Amendment to Special Use Ordinance 97-4 with variations for
1501 Busch Parkway.
Ordinance No.2015-57—Speedway,LLC
Motion to pass Ordinance No.2015-57,amending Chapter 5.20 Liquor Controls for Speedway,LLC,201 N.
Milwaukee Avenue.
Easton Station
Motion to approve Development Improvement Agreement for Easton Station.
Gewalt Hamilton Associates
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10/06/2015
Motion to execute an Agreement with Gewalt Hamilton Associates,Inc. for the 2016 Water Main Improvement
Project Design.
Moved by Weidenfeld,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
DEBT COLLECTION SERVICES
Moved by Johnson,seconded by Weidenfeld,to authorize bid waiver and request proposals for Debt Collection
Services as fully described in the staff memo dated October 6,2015.
Mr.Brown reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson. Mr.Robinson reviewed the reason for the request for waiver of bids. Mr.
Brown then answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman asked if there were any questions from the audience on items not on tonight's agenda;there were
no such questions.
ADJOURNMENT
Moved by Berman,seconded by Weidenfeld,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 7:57 P.M.
Janet abian,Village Clerk
APPROVED BY ME THIS 19th DAY OF October ,2015
age President - -—