2015-09-21 - Village Board Regular Meeting - Minutes 12987
09/21/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 21,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:33 P.M. Girl Scouts from Troop 40509 and Troop 41039
presented the Flag and led those present in the Pledge of Allegiance.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld,and Johnson.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development
Director;Darrin Monico,Village Engineer;Brian Sheehan,Brett Robinson,Director of Purchasing;Mike Reynolds,
Director of Public Works;Geoff Tollefson,Director of Golf Operations; Deputy Police Chief Bethge and Fire Chief
Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the August 3,2015 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Berman
Motion declared carried.
Moved by Stein,seconded by Ottenheimer,to approve the minutes of the August 17,2015 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Stein,Ottenheimer,Johnson
NAYS: 0—None
ABSTAIN: 1 —Weidenfeld
Motion declared carried.
WARRANT#1253
Mr.Anderson read Warrant#1253. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1253 in the
amount of$8,099,392.45,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation Celebrating the Twenty-Fifth Anniversary of the Passage of the
Americans with Disabilities Act.
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President Sussman thanked everyone involved in making our recent Buffalo Grove Days celebration another great
success. Paulette Greenberg and J.V. Springman added their thanks to the Buffalo Grove Days Committee for the
countless hours that they devoted to the festival,as well as Village staff and every person involved in any way in
making this event happen. Thanks were also extended to the Village Board for their continuous support of Buffalo
Grove Days.
President Sussman noted that the Variety Children's Charity of Illinois celebrated its 64th Golf Outing at the
Arboretum Golf Club.
President Sussman noted that the Buffalo Grove Fire Department celebrated its 20th Open House this past
Saturday.
President Sussman noted that the Council Chambers was officially named the Jeffrey S.Braiman Council
Chambers,and a ceremony took place celebrating the accomplishments of former President Braiman.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted that the 2nd Quarter Management Report has been included in tonight's Board packets.
Mr.Bragg brought the Board up to date on the status of the CCSD 21 crossing guard situation.
TRUSTEE REPORTS
Trustee Stein reported on the Farmer's Market.
CONSENT AGENDA
�•/ President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2015-48—Zoning&Development
Motion to pass Ordinance#2015-48,approving a variation to the Zoning&Development Ordinance for a Driveway
Expansion.
Ordinance#2015-49—Noise Ordinance 9.38
Motion to pass Ordinance#2015-49,amendment to Noise Ordinance 9.38.
Resolution#2015-26—Intergovernmental Agreement
Motion to pass Resolution#2015-26,approving an Intergovernmental Agreement.
Resolution#2015-27—Water Meter Replacement
Motion to pass Resolution#2015-27,ratifying an Amendment to the Water Meter Replacement Project.
Website Provider Agreement
Motion to approve an amendment to the Website Provider Agreement.
Prairie Elementary School
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Motion to approve Prairie Elementary School Additional No Parking Signs.
2015 Street Improvement Program
Motion to approve 2015 Street Improvement Program Change Order.
Ordinance#2015-50—Salt Storage Building
Motion to pass Ordinance#2015-50,granting variations for a new Public Works Salt Storage Building.
Mr.Raysa noted that Item 8.F.Prairie Elementary School is an ordinance,Ordinance#2015-53.
Mr.Raysa noted that Item 8.G Salt Storage Building should authorize the Village Manager to approve the change
order requested.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda as amended by Mr.Raysa.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE#2015-51—LIQUOR CONTROLS
Moved by Trilling,seconded by Berman,to pass Ordinance#2015-51,amending Chapter 5.20,Liquor Controls.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item prepared by Chief Casstevens.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
ORDINANCE#2015-52—ADMINISTRATIVE HEARING SYSTEM
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Moved by Berman,seconded by Weidenfeld,to pass Ordinance#2015-52,concerning the Village of Buffalo Grove
Administrative Hearing System,in accordance with packet materials and the draft dated August 12,2015.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item prepared by Chief Casstevens.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
{ NAYS: 0—None
Motion declared carried.
RESOLUTION#2015-28—GovITC
Moved by Weidenfeld,seconded by Johnson,to pass Resolution#2015-28,approving an Intergovernmental
Agreement for GovITC,in accordance with the materials and draft agreement contained in Board packets.
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Ms. Maltas reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview,as well as her memo to the Board of August 17,2015.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
SALT DOME REPLACEMENT
Moved by Stein,seconded by Weidenfeld,to approve Mr.Anderson's recommendation that the bid for the Salt
Dome Replacement at the Public Service Center be awarded to Dome Corporation of North America in an amount
not to exceed$397,660.00 in accordance with their bid as submitted and in accordance with material contained in
Board packets.
Mr.Reynolds reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared,as well as his memo to Mr.Bragg of September 14,2015.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
SELF CONTAINED BREATHING APPARATUS
�•/ Moved by Weidenfeld,seconded by Johnson,to authorize replacement of Self Contained Breathing Apparatus.
Chief Baker reviewed this item,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
POLICE VEHICLES
Moved by Trilling,seconded by Weidenfeld,to purchase Replacement Vehicles for the Police Department, five(5)
2016 Ford Utility Interceptor replacement vehicles in an amount not to exceed$132,520.00,through the Suburban
Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act.
Mr.Robinson reviewed this purchase,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
EMERGENCY LIGHTING FOR POLICE AND FIRE VEHICLES
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Moved by Weidenfeld,seconded by Trilling,to authorize waiver of bids and authorization to negotiate for
Emergency Lighting for Police and Fire Vehicles with UltraStrobe in Crystal Lake,in accordance with materials
contained in Board packets.
Mr. Robinson reviewed the proposed item,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared. Mr.Robinson also reviewed the reason for the bid waiver,noting the unique nature of
the specific equipment being placed in the vehicles.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
REPLACEMENT AMBULANCE PURCHASE
Moved by Trilling,seconded by Ottenheimer,to authorize purchase of one 2016 Freightliner Chassis with Horton
Ambulance Body for an amount not to exceed$246,052.00.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson,as well as Chief Baker's memo to him of August 7,2015.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
2015 SEWER LINING CONTRACT
Moved by Stein,seconded by Weidenfeld,to approve of the staff recommendation to accept 3rd party bids for
Sanitary Sewer Lining through the Municipal Partnering Initiative with Arlington Heights to the lowest responsible
bidder,Hoerr Construction,Inc.,for 7,700 linear feet at a cost not to exceed$200,200.00.
Mr.Monico reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
WATER SERVICE VAN
Moved by Stein,seconded by Trilling,to approve staff recommendation to replace a Water Service Van through
Napleton Fleet Group in an amount not to exceed$31,453.00 for a 2016 model Promaster.
Mr.Robinson reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call,Trustees voted as follows on the motion:
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AYES: 6—Berman,Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:23 P.M.
Janet`M Sirabian,Village Clerk
APPROVED BY ME THIS 6th DAY OF October ,2015
V age President - - - -
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