2015-08-03 - Village Board Regular Meeting - Minutes 12977
08/03/2015
�./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 3,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Trilling, Stein,Ottenheimer,Weidenfeld,
and Johnson. Trustee Berman was absent
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development
Director; Darrin Monico,Village Engineer;Brian Sheehan,Brett Robinson,Director of Purchasing;Mike Reynolds,
Director of Public Works;Geoff Tollefson,Director of Golf Operations; Deputy Police Chief Bethge and Fire Chief
Baker.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Johnson,to approve the minutes of the July 6,2015 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
Moved by Stein,seconded by Weidenfeld,to approve the minutes of the July 20,2015 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Stein,Weidenfeld,Johnson
NAYS: 0—None
ABSTAIN: 1 —Ottenheimer
ABSENT: 1 —Berman
Motion declared carried.
WARRANT#1252
Mr.Anderson read Warrant#1252. Moved by Ottenheimer,seconded by Trilling,to approve Warrant#1252 in the
amount of$4,578,470.49,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
FIREFIGHTER OF THE YEAR
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Quintin Sleigh,President of the Buffalo Grove Rotary Club,reviewed the history of the Firefighter of the Year
Award,as well as the procedure for choosing the recipient.
Fire Chief Baker reviewed the career of this year's recipient,Firefighter Mike Spiro,and then presented the award to
him,as he was congratulated by the audience and the Board. Firefighter Spiro thanked everyone for this honor,and
noted that he has chosen to donate his award to the Buffalo Grove Rotary Club.
BILL REID AWARD
Pam Kibbons,Past President of the Buffalo Grove Rotary Club,reviewed the history of the Bill Reid Award,as well
as the procedure for choosing the recipient.
Ms. Kibbons announced that Al Viehman is this year's Bill Reid Award recipient,after which she reviewed the
accomplishments and services that Mr.Viehman has contributed to the community.
Mr.Vieham thanked everyone for this honor and noted how much he has enjoyed serving our community,after
which he was congratulated by the audience and the Board.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation celebrating Buffalo Grove Employee Appreciation Week,recognizing the
dedication and talents of our public employees,as well as the value of the services they render at all levels.
President Sussman noted that the Indian Trails Library has a new program called"The Big Read—Pass the
Book",the purpose of which is to strengthen community participation with one book and one community read.
VILLAGE MANAGER'S REPORT
There was no Village Manager's report tonight.
TRUSTEE REPORTS
Trustee Stein reported on the Farmer's Market.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
GHA 2016 Road Reconstruction
Motion to approve GHA 2016 Road Reconstruction Project Survey.
Gewalt Hamilton Associates
Motion to authorize execution of an Agreement with Gewalt Hamilton Associates,Inc. for the 2016 Water Main
Survey.
Joint Purchasing Contract
Motion to authorize Joint Purchasing Contract.
Natural Gas/Electric
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Motion to authorize release of RFP's and executive a contract(s) for Natural Gas/Electric Supply and Service for
Select Village Owned Facilities.
Amusement Rides and Activities
Motion to authorize negotiations for Amusement Rides and Activities for Buffalo Grove Days.
Resolution#2015-24—Procurement Policy
Motion to pass Resolution#2015-24,approving Revisions to the Procurement Policy.
Resolution#2015-25—Lake Cook Road Agreement
Motion to pass Resolution#2015-25,First Amendment to the Lake Cook Road Agreement.
Ordinance#2015-37—Title 15
Motion to pass Ordinance#2015-37,amending Title 15 of the Village of Buffalo Grove Municipal Code.
Ordinance#2015-38—St.Mary School
Motion to pass Ordinance#2015-38,granting a Sign Variation,St.Mary School.
Ordinance#2015-39—Countyline Tavern
Motion to pass Ordinance#2015-39,granting Sign Variation, Select Restaurants,Inc.D/B/A Countyline Tavern.
Ordinance#2015-40—Massage Establishment
Motion to pass Ordinance#2015-40,amending Chapter 1.04,General Provisions,Chapter 1.12,Suspension and
Revocation of Licenses and Permits,and Chapter 5.44,Massage Establishments,of the Village of Buffalo Grove
Municipal Code.
Ordinance#2015-41—1549-1551 Barclay Boulevard
Motion to pass Ordinance#2015-41,granting a Special Use for a Martial Arts Training Facility at 1549-1551
Barclay Boulevard.
Ordinance#2015-42—Alarm Systems
Motion to pass Ordinance#2015-42,amending Chapter 9.04,Alarm Systems,of the Buffalo Grove Municipal Code.
Ordinance#2015-43—Torah Academy
Motion to pass Ordinance 2015-43,granting approval of an Amendment to Ordinance#2014-52 for the Torah
Academy.
Ordinance#2015-44—Countyline Tavern
Motion to pass Ordinance#2014-44,amending Chapter 5.20,Liquor Controls, Select Restaurants,Inc.D/B/A
Countyline Tavern,800 Lake Cook Road.
l Moved by Ottenheimer,seconded by Weidenfeld,to approve the Consent Agenda. Upon roll call,Trustees voted as
�•/ follows on the Consent Agenda:
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AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2015-45—1358 BUSCH PARKWAY
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance#2015-45,consideration for approval of a Special
Use for a Private Elementary School at 1358 Busch Parkway.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared,as well as his memo to the Board of July 30,2015.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2015-46—B-2 ZONING DISTRICT
Moved by Weidenfeld,seconded by Trilling,to pass Ordinance#2015-46,approving an Amendment to the Zoning
Ordinance Regarding Motor Vehicle Sales in the B-2 Zoning District.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared,as well as his memo to the Board of July 29,2015.
Jeffrey Braiman,attorney for the petitioner,reviewed the request of the petitioner.
A brief discussion on signage followed.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2015-47—55 W DUNDEE ROAD
Moved by Weidenfeld,seconded by Johnson,to approve a Special Use for Motor Vehicle Sales at 55 W.Dundee
Road. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
FIRE STATION#27 ROOF REPLACEMENT
Moved by Stein, seconded by Trilling,to award bid for Fire Station#27 Roof Replacement to Metalmaster
Roofmaster,Inc. in accordance with material contained in Board packets.
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`./ Mr.Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared. Mr.Robinson also replied to a question regarding the bids.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
2015 WATER MAIN REPLACEMENT PROJECT
Moved by Stein,seconded by Trilling,to reject the 2015 Water Main Replacement Project bids that have been
submitted.
Mr.Bragg reviewed the reason that the bids are being rejected,details of which are contained in Mr.Monico's
memo to him of July 22,2015.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
BOOM MOWER ATTACHMENT
Moved by Stein,seconded by Weidenfeld,to authorize purchase of a Boom Mower Attachment for the Trackless
Machine.
Mr.Reynolds reviewed this item,details of which are contained in the Village Board Meeting Agenda Item
Overview,as well as Mr.Whalen's memo to him of July 8,2015,after which he answered questions from the
Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling,Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
PUMP STATION REPAIRS
Moved by Stein,seconded by Johnson,to reject all bids for the Pump Station Tuck Pointing&Masonry Repairs as
detailed in Board packets. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
TOWING&VEHICLE STORAGE
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�./ Moved by Trilling,seconded by Weidenfeld,to award bid for Towing&Vehicle Storage as contained in the
recommendations in Board packets.
Mr. Robinson reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared,as well as Commander Newton's memo to him of July 28,2015,after which he
answered questions from the Board.
James Pascucci,owner of a towing company,presented questions regarding the bid process.
Mr. Robinson responded to Mr.Pascucci's questions.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
BERENESA PROPERTY
Moved by Weidenfeld,seconded by Stein,to open discussion on the Berenesa Plaza Property.
Mr. Stilling introduced this proposal,and then turned the floor over to the developer.
Lawrence Freedman,attorney representing Shorewood Development Group,introduced Louis Schriber of
Shorewood to present a background of Shorewood and also present an overview of their proposal,and David Ott
from The Hanover Company,who will be handling the residential component of the development who will similarly
acquaint the Board with their background and present further details on the residential.
Mr. Schriber then made his presentation to the Board,details of which are contained in the Village Board Meeting
Agenda Item Overview,as well as Mr. Stilling's memo to the Board of July 30,2015.
Mr.Ott provided further details of the residential proposal.
Trustee Johnson stated this property is one of the last remaining large plots of land to be developed in Buffalo
Grove;she does not believe that there is anything extraordinarily unique about the plan; she believes there should be
green spaces,as well as bike and pedestrian paths;will there be any public amenities;this proposal appears to be the
same as the rest of Milwaukee Avenue with strip malls and rentals in the background;she believes condos or
townhouses for purchase would be more appealing to the target audience of millennials earning$90,00 per year;she
believes Buffalo Grove has enough banks;she believes there is too much parking visible along Deerfield Road;she
is in favor of referring this to the Planning&Zoning Commission,but she would hope that the commissioners put
forth a plan that is worthy of a major gateway into Buffalo Grove so that this property is not wasted.
Trustee Stein agrees with much of what Trustee Johnson noted;he would like to see bike trails that connect to our
other bike trails;he would be in favor of taller residential buildings.
Trustee Ottenheimer also agrees with Trustee Johnson;he does not see anything unique about this plan. Mr.
Schriber explained for Trustee Ottenheimer what they consider a"high-end"builder,and he elaborated on the retail
operations that they are considering.
In answer to a question from Trustee Weidenfeld,Mr. Schriber reviewed their method of determining the number of
rentals proposed,as well as their hopes and plans for the grocery store,and finally their means of financing,
emphasizing that they are not currently looking for public money.
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�./ In answer to a question from President Sussman,Mr. Schriber commented on the rental finances,as well as the
transiency factor of rentals.
Trustee Trilling also emphasized that this property is the gateway to Buffalo Grove and he wants to be sure that the
developer treats it as such,and the Village wants it to be a destination for the residents of Buffalo Grove,and he
would put that as a challenge to the developer. Mr.Freedman stated that Hanover will own and manage the
residential portion of the property. Trustee Trilling suggested looking at a greater picture for the entire site,as well
as exploring the possibilities of taller residential and going with condominiums rather than rentals so as to create a
lifestyle experience rather than just a shopping center;he suggesting looking at underground parking for the
residential;he would like to see landscaping to make outdoor dining appealing;he wants to see this parcel be
something that people want to visit;he agrees with much of what other Trustees have stated.
Trustee Stein stated that he wants to see destination restaurants rather than lunch spots.
President Sussman asked if the developer would like to come up with a new plan incorporating Board comments
before moving forward to the Planning&Zoning Commission.
Mr.Freedman stated that they would like to take into account tonight's comments and try to implement what they
can into this plan,so they would like to be referred to the Planning&Zoning Commission.
Moved by Ottenheimer,seconded by Weidenfeld,to forward the Berenesa Project on to the Planning&Zoning
Commission for a very thorough review.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling, Stein,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 9:06 P.M.
.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 21S` DAY OF September ,2015 ,
Vill e President
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