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2021-07-13 - Buffalo Grove Days Committee - Minutes BG Days Committee Meeting July 13, 2020 Tara Anderson Jackie Beegun, Robert Broussard, Alan Danenberg Karen Danenberg, Don Geno, Paulette Greenberg, Dave Haisma, Chris Krase Sara Lee, Gowri Magati, Rhonda Norman, Rodney Odelson, Doug Primack, Jane Primack, Debbie Rybarczyk, Judy Samuels, Mike Skibbe, Andy Stein, Josh Wallace, Paul Zucker, The meeting was called to order at 7:03. The minutes of the last meeting were discussed. Rodney made a motion to accept the minutes. Rhonda seconded the motion. The motion was carried. Chairman's Report: Paulette Greenberg/JV Springman Paulette welcomed Gowri Magati, the newest committee member and explained what BG Days will be this year. Police: Robert Broussard/Tara Anderson Paulette asked if the Special Olympic donut car could be on campus for the festival weekend. Bobby said yes. Mobile Com: Paul Zucker Paul stated that he checked with fire department chief, who can't get radios, Brett said that he can get radios. The last festival, we got 30 of them., Paulette suggested 25 radios. Brett stated that he will get them. Paul stated that no repeater will be needed. Paul stated that they will set up Mobile Com Thursday night or Friday morning, but he is not sure when. He asked if we are getting a trailer for Public Works. Dave said yes. Dave presented the layout map for the festival. Fun and Food: Debbie Verson/Judy Samuels Debbie emailed Jane her report. Fun and Food will be having the carnival but they don't have a DJ. They may be looking into that. The also may be contacting Culver's and McDonald's for donations but have not made that decision yet. Judy stated that they have moved the Buddy Baseball game to Wednesday September V. Thursday is the rain date. It will begin at 6:00. For the Monday Fun and Food program, they will have a car drive up for wrist bands. Judy asked and Paulette confirmed that there will be no food trucks on Monday. Kona Ice is willing to come and make a donation for the program. Food trucks are coming at 3 Friday through Sunday. The Carnival has some food. Judy said that there will be no organized lunch this year. Without the tent, McDonalds and Culver's will not work. Paulette mentioned that it would be hard to get the wheelchairs up onto the grass. The handicapped shuttles are a question. We will have a limited number. Alan will put the CDC guidelines only on the website. Gowri offered to reach out to people in her network for food fro the program. Sarah asked about masks. Tara and Bobby said that it is the parent's choice of using masks and the police will not be doing any enforcement of mask wearing. The handicapped parking lot will be by the fitness center. Fire Department: Joe Welter Joe was not present. Park District: Erika Strojinc Erika was not present Mike stated that she is working on the beverage side for the Park District commitment. She is working on the permit to do so including serving alcohol. Alan asked about what beverages they will be serving. Mike will get back to him on that. Sponsorship: Erika Strojinc Mike stated that the Park District has raised money in sponsorship. They have sponsorship from Dorlfer's, Nino's Pizza, and Woodman's. Mike stated that the Village has a 50/50 agreement with the Park District. The Park District will be taking 50% of the money raised. They will also assume half of the liability and half of financial responsibility of the event. Public Works: Dave Haisma/Mike Skibbe Dave stated that he is working on the typical needs, the restrooms, buses, and power are all set. He said that he will have a trailer for an office and the police. The buses will run three routes. One from Twin Grove middle school, one from the Metra station, and one from the FedEx building on Lake Cook Road. When questioned, Dave stated that the number of parking spots near Village Hall and Public Works is limited, especially since the golf coarse will be running an event that weekend. The question of masks on public transportation was discussed. Per the stated, masks will still be required on buses until September. Dave said that it is the bus company's responsibility to police the mask issue. Dave introduced Chris and Jeff, new Public Works employees, who have been assigned to the BG Days festival. They will be attending the meetings, as well. Alan asked about the bus hours. Dave will get back to Alan regarding that. Judy questioned Dave about the transport of people with special needs. Dave stated that he will have a floater bus that is handicapped accessible that floats around as needed. It does not have a route. Judy asked about how to call the handicapped bus. Paul said that that is something Mobile Com can help with. Judy asked and Dave responded that there will be handicapped golf carts. We are only getting 4 seaters ones as we ordered them later than usual. Paulette stated that we will have 8 golf carts in total. There will be 4 for shuttles in general use. Food Trucks: Sarah Lee Sara presented the list of food truck vendors she has talked to and who has committed. No one has paid any fees yet. She is telling them to be at the festival site at 3:00 and be ready to sell by 4:00. They have an option for electricity that will cost extra. They have to bring their own tents this year. There will be no tables or chairs for people to sit and eat their food. When asked, Sarah said that there will probably be no volunteer food tickets this year. The food trucks will not want to honor them since they are serving for such a short time with less of a profit available. Paulette said that there will be no dinner Monday night. There is not enough activity to warrant it and Monday is a Jewish holiday.. When questioned, Sarah stated that each truck vendor must get a special use permit from the Village. The permit costs $25. That starts the process to apply to serve at the festival. There is a charge of$150 for a spot, with an additional $100 for electricity. Beverage Sales: Erika Strojinc Mike will find out what they are selling for beverages and give that info to Alan. Entertainment: Karen Danenberg/ Karen stated that we are having a modified BG Dyas this year n regards to music. Her budget is very small. The stage is smaller this year. The bands will be fun and family friendly, with high energy. She expects the field to be full on Saturday night. The Main Stage line up is as follows. Friday Wedding Band 7:30-9:30 Saturday 7th Heaven 7:30-9:30 Sunday Gone 2 Paradise 7:30-9:30 a Jimmy Buffet tribute band DJ each night 5:30-7:30 Karen stated that we will have a video wall this year, where we can post sponsorships and get close up with the bands. Karen stated that there will be no entertainment on Monday. The Park District will have their one season show, around 3:00 on Saturday on the Main Stage. Technical Production: Doug Primack/Adam Moodhe Doug said that he did not have much to say. The only entertainment will be on the Main Stage. The sound company takes care of that. He will be helping back stage this year. Marketing/Publicity Alan Danenberg Alan stated that the brochure from each year in the past will not be produced this year, due to limited funds for printed advertising. He will be advertising and sharing information through our website and our Face Book page. Clicks and Shutters: Marian Rodriguez Paulette stated that Marian may be here. Paulette will call her to confirm. Paulette may have her come only one day. Information Booth/Ice Man: Marc Spunt Marc was not present and emailed his "no report"to Jane. Paulette stated that since there is nothing going on at the festival earlier in the day, we will not be staffing the Info Booth until 3:00. There will be only 2 volunteers for 2 hour shifts. Paulette expects lots of complaints this year. Carnival: Paulette Greenberg Paulette stated that the Carnival would be open as follows: Thursday&Friday 6-1Opm Saturday & Sunday 1-llpm Monday 10:30-noon private event Monday 12:30-6:30pm Alan will put all the info pluc prices on the BG Days website. Village Liaison: Mike Skibbe Mike thanked the committee for moving the entire event back to Rylko park. Trustee Liaison: Andy Stein/Les Ottenheimer Andy was excited that everyone is here and we will do something for BG Days. Les was happy we are giving it a shot. Your 2 Cents Worth: All committee members Jane stated that the Kid's Craft Tent has been taken off the agenda as she pulled the event the day after our last meeting. She said that the target audience for the Kid's Craft Tent is 4-12 years old, the group of kids who are not eligible for the vaccines yet. Since there is no mask mandate, she was thinking that a large number of the kids would show up without masks as it is an outdoor event. Even so, the kids pack in closely at the tent, with each other and with the kids running each craft table. She did not want to put her volunteers in harms way, or the kids attending the event in harms way. She did not want the Kid's Craft Tent of BG Days to become a super spreader event. She will be back full force next year. Rodney made a motion to adjourn. Jackie seconded the motion. The meeting was adj ourned at 8:10. Respectfully submitted, Jane Primack Secretary Remaining meetings July 27 August 17 August 3 August 24 August 10 August 31 BG Days 2021 September 3ed through 6th, 2021