2015-07-06 - Village Board Regular Meeting - Minutes 12973
07/06/2015
1/4.../ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 6,2015
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Ottenheimer,Weidenfeld
and Johnson Trustee Stein was absent
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Scott Anderson,Director of
Finance;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development Director;
Brian Sheehan,Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Geoff Tollefson,
Director of Golf Operations; Deputy Police Chief Bethge and Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the June 15,2015 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
WARRANT#1251
Mr.Anderson read Warrant#1251. Moved by Berman,seconded by Johnson,to approve Warrant#1251 in the
amount of$3,316,323.25,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
GEOFF TOLLEFSON
President Sussman read a Proclamation commending Geoff Tollefson on his achievement of setting a new
Arboretum Club course record with a score of 65,as well as his dedicated service to the golf profession and the
residents of Buffalo Grove. Mr.Tollefson was congratulated by the audience and the Board as he was presented
with this Proclamation.
VILLAGE PRESIDENT'S REPORT
President Sussman introduced her family who is visiting from South Africa.
VILLAGE MANAGER'S REPORT
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Deputy Chief Bethge provided an update on the fund-raising events that the Police Department has engaged in to
benefit Special Olympics of Illinois. To date,our Police Department has raised over$17,000.
Mr.Bragg commented on the first revised Management Report for the 1S`quarter of 2015,and noted that staff
welcomes comments or suggestions on the report.
FIRE CHIEF
Trustee Trilling administered the oath of office to William Mike Baker. Chief Baker was then congratulated by the
audience and the Board as his badge was pinned on him. The Chief then commented on how proud and honored he
is to become the new Fire Chief in the Village of Buffalo Grove;he thanked Village staff,the Village Board,and all
those members of what he considers to be one of the very best departments that he has ever seen.
Mr.Bragg thanked Chief Baker's family,the Fire and Police personnel in attendance,and the members of the Board
of Fire and Police Commissioners in attendance tonight. Mr.Bragg stated that it is an honor and a pleasure to
witness this appointment tonight and he is confident that Chief Baker will do an outstanding job for the Village in
the future.
CONSENT AGENDA
There is no Consent Agenda tonight.
RESOLUTION#2015-23—PENSION FUNDING POLICY
Moved by Ottenheimer,seconded by Berman,to pass Resolution#2015-23,adopting a Pension Funding Policy for
Police and Firefighters Pension Funds,in accordance with information provided to the Board.
Mr.Anderson reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of July 2,
2015.
In answer to a question from Trustee Berman,Mr.Anderson confirmed that this document does not change the way
the Village handles its pension liabilities and pension funding or any aspect of it that has been done,particularly the
fact that the Village has fully paid in,every year,the full amount of the actuarially calculated pension liability
contributions for the Village,and that this merely formally documents the process that the Village uses because the
changes in accounting rules require formal documentation. Mr.Anderson also stated that there are no changes to
current Village actions.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Ottenheimer,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE#2015-36—COOPER SCHOOL
Moved by Weidenfeld,seconded by Berman,to pass Ordinance#2015-36,granting sign variations for Cooper
School.
Susan Komers,4005 Proctor Circle,Arlington Heights,noted that she has a strong objection to erecting an 81/2' sign
in a completely residential area;the current sign would be very easy to see if the school would consent to cut down
the many bushes surrounding the sign;the current sign is more than sufficient.
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Mr. Stilling confirmed to Trustee Ottenheimer that there was no reference made to the bushes that are currently in
front of the sign;he stated that testimony given was that they wanted the sign closer to the actual intersection;he
stated that the sign is slightly smaller in area,but it is approximately 4"taller than the existing sign.
Mr.Bragg described the variations being requested,details of which are contained in Mr. Sheehan's memo to the
Board of July 2,2015.
Upon roll call,Trustees voted as follows:
AYES: 4—Berman,Trilling,Weidenfeld,Johnson
NAYS: 1 —Ottenheimer
ABSENT: 1 —Stein
Motion declared carried.
HOLMATRO EXTRICATION EQUIPMENT
Moved by Trilling,seconded by Johnson,to authorize bid waiver and purchase of Holmatro Extrication Equipment.
Mr.Bragg reviewed the proposed bid waiver,details of which are contained in the Village Board Meeting Agenda
Item Overview.
Mr.Robinson noted that this is equipment that the Fire Department already uses,and we need to keep the same type
of equipment throughout for safety purposes.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Weidenfeld,Johnson
�•/ NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
SALT DOME ROOF
Moved by Trilling,seconded by Weidenfeld,to authorize bid for Salt Dome Roof as proposed due to the structurally
unsafe use we currently have in the salt dome.
Mr.Reynolds reviewed the history of the salt dome and answered questions from the Board.
Mr.Reynolds confirmed that staff will go out and solicit bids,but he noted that, for the most part,there are only two
bidders in the salt dome business so it is a pretty tight bidding market for that product.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Weidenfeld,Johnson
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any
l questions from the audience on items not on tonight's agenda;there were no such questions.
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`./ ADJOURNMENT
Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 8:23 P.M.
Janet . Sirabian,Village Clerk
APPROVED BY ME THIS 3`d DAY OF August ,2015
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