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2015-05-18 - Village Board Regular Meeting - Minutes 12960 05/18/2015 `./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 18,2015 CALL TO ORDER President Sussman called the meeting to order at 7:35 P.M. Buffalo Grove Cub Scouts,Boy Scouts and Girl Scouts presented the Colors and those present stood as the Scouts led the pledge of allegiance to the Flag. President Sussman thanked the Scouts and presented each of them with a small buffalo pin. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Berman,Trilling,Stein,Ottenheimer and Weidenfeld. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski, Director of Human Resources; Christopher Stilling,Community Development Director;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;Deputy Police Chief Bethge;and Battalion Fire Chief Baker. APPROVAL OF MINUTES Moved by Berman,seconded by Ottenheimer,to approve the minutes of the May 4,2015 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. WARRANT#1249 Mr.Anderson read Warrant#1249. Moved by Weidenfeld,seconded by Stein,to approve Warrant#1249 in the amount of$1,995,475.07,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT Trustee Berman read a Proclamation declaring June 12-13,2015 as Relay for Life Days in the Village of Buffalo Grove,and encouraged citizens to participate in the Relay for Life of Buffalo Grove/Stevenson High School beginning at 7:00 P.M.on June 12,2015 at Buffalo Grove High School. Trustee Stein read a Proclamation declaring May 17-23,2015 at National Public Works Week in the Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions which public works personnel make every day to insure our health,safety,comfort and quality of life. 12961 05/18/2015 President Sussman announced that the Village is seeking applicants to fill the unexpired Trustee position. President Sussman then reviewed the qualifications for the position,as well as the procedure to be followed in filling the position. President Sussman reviewed the Village Board Portfolios for the upcoming year,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Ms.Maltas. President Sussman noted that final action on Committee/Commission Appointments will be deferred until the June 15,2015 Regular Meeting. Moved by Berman,seconded by Ottenheimer,to defer action on final Committee/Commission appointments until the June 15,2015 Regular Meeting,and to extend the temporary appointments that were made at the last meeting until the June 15,2015 Regular Meeting. . Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. Mr. Stilling announced that the first meeting for the Economic Development Strategic Plan Steering Committee will be held at 5:30 P.M.on May 26,2015 at Village Hall. Mr. Stilling reviewed the role of the Steering Committee,as well as the individuals that staff is recommending for that committee. Moved by Weidenfeld, seconded by Stein,to approve the staff recommended appointments to the Economic Development Strategic Plan Steering Committee. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. VILLAGE MANAGER'S REPORT Sergeant Rodriguez thanked the Board for the opportunity to make this presentation,noting that bicycle safety is a topic about which he very passionate. May is Bicycle Safety Month,and one of the ways that the Police Department uses to stress the importance of bicycle helmets is to sponsor a Coloring Contest for Grades K-3. Sergeant Rodriguez then presented the awards to the winner for each grade as they were congratulated by the audience and the Board. Interim Fire Chief Baker reviewed the scenario that occurred on April 1,2015,where the Buffalo Grove Fire and Police Departments were dispatched for a man who was unconscious at the Sam Ash Music Store. Christopher Browne began performing CPR until Police Officer Greg Hill arrived and applied the AED and started the cardiac rhythm analysis. Fire Department personnel then continued aggressive care and treatment of the patient,ensuring that the patient survived and is currently recovering. The Fire Chiefs Citation was presented to Christopher Browne,Sam Ash employee,and Officer Greg Hill of the Buffalo Grove Police Department. Fire Department Company Citations were also presented to the Buffalo Grove Fire Department personnel who were present. Connie Mattera,Administrative Director and System Coordinator for Northwest Community Hospital,delivered a brief statement regarding the importance of all parts of the Chain of Survival,noting that the Buffalo Grove Fire Department has some of the best paramedics anywhere on the planet. Interim Chief Baker cited that this incident illustrates the benefit for all citizens to take a class in CPR. All of those involved in this incident were heartily congratulated by the audience and the Board. Mr.Bragg thanked everyone involved for their efforts in the successful outcome in this instance. PUBLIC HEARING—23020 EASTON AVENUE 12962 05/18/2015 `./ President Sussman called the Public Hearing for an Annexation Agreement for 23020 Easton Avenue to order at 8:04 P.M. This Public Hearing is continued from May 4,2015. Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer, Weidenfeld. Mr. Stilling presented an update on the proposed Annexation Agreement,details of which are contained in his memo to the Board of May 14,2015. President Sussman swore in Chris Walsh,Spearhead Properties,to give testimony. Mr.Walsh then presented additional information with regard to the overall development concept. Dee Norland, 16738 Easton Avenue,was sworn in to give testimony,and stated that she believes this proposal is too dense,and the three-story buildings are too much;there are too many variances;she would like to see fewer buildings at no more than two stories. Eric Norland, 16738 Easton Avenue,was sworn in to give testimony,and stated that Mr.Walsh has done a very nice job and the project looks nice,but they would like to see single-family homes in the neighborhood;he believes that the project should stay within the development rules;his biggest concern is the height. In answer to a question from Trustee Stein,Mr.Walsh commented on the effect this project would have on the sunlight to the surrounding homes. Mr.Walsh confirmed to Trustee Berman that they are allowed to have three-story buildings,and he commented on the surrounding property. Trustee Berman stated that what happens on this property or surrounding property will be addressed at that time based on its own merits. Mr.Raysa suggested that the Board accept into evidence Mr.Walsh's PowerPoint presentation as Exhibit I. Mr. Raysa noted that the Annexation Agreement that is before the Board being discussed tonight is that certain Annexation Agreement dated on page one in the upper left-hand corner May 11,2015. Moved by Berman,seconded by Weidenfeld,to concur with Mr.Raysa's statement. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. At 8:32 P.M.,the Public Hearing was continued until later on in this meeting. PUBLIC HEARING—PRAIRIE HOUSE President Sussman called the Public Hearing for Amendment to an Annexation Agreement for the Prairie House, 2710 Main Street,to order at 8:32 P.M. This Public Hearing is continued from May 4,2015. Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer, Weidenfeld. Mr. Stilling presented an update on the proposed Annexation Agreement,details of which are contained in his memo to the Board of May 14,2015. President Sussman swore in Gary Gilliam to give testimony,after which he reviewed his request for the subject property. 12963 05/18/2015 In answer to a question from Trustee Trilling,Mr.Gilliam reviewed the physical characteristics of the proposed construction. President Sussman asked if there were any questions from the audience;there were none. At 8:39 P.M.,the Public Hearing was continued until later on in this meeting. PUBLIC HEARING—ZONING ORDINANCE TEXT AMENDMENT President Sussman called the Public Hearing for a Text Amendment to the Village of Buffalo Grove Zoning Ordinance,to order at 8:39 P.M. Notice of Public Hearing was published in the Daily Herald on April 30,2015. Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer, Weidenfeld. Mr. Stilling presented an update on the proposed Text Amendment to the Zoning Ordinance,details of which are contained in his memo to the Board of May 14,2015. President Sussman swore in Adam Moodhe, 151 Mary Lu Lane,to give testimony,after which he commented on the proposed text amendment,suggesting that perhaps this should be expanded beyond drug store and grocery establishments. Mr. Stilling responded to Mr.Moodhe's suggestion,stating that staff will be monitoring the situation. At 8:45 P.M.,the Public Hearing was continued until later on in the meeting. TRUSTEE REPORTS Trustee Weidenfeld commented on two recent events that contributed to the preservation and enhancement of Buffalo Grove's Green Space. Trustee Berman noted that the Lake County Department of Transportation resumed work on Arlington Heights Road,and urged residents to take this into account when traveling throughout the Village. The Lake County Division of Transportation will be conducting a Public Hearing on May 20,2015,in the Village Hall to discuss improvements to Aptakisic Road. Trustee Berman noted that he has been asked to serve on the Cooperative Planning Working Group for the Route53/120 Blue Ribbon Task Force. Trustee Berman commented on the fact that the Illinois Supreme Court deemed that the latest Legislative Pension Reform bill was unconstitutional,and the impact that will have on municipalities,urging residents to contact our state legislators and urge them to leave local tax decisions to local officials. Trustee Stein congratulated the Aptakisic Jr.High School Scholastic Bowl team on winning the state Scholastic Bowl Championship. Trustee Stein announced that the 2015 Buffalo Grove Farmer's Market will resume on June 14,2015. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. 12964 05/18/2015 Custodial Services Motion to authorize bid for Custodial Services for 10 facilities and 1 event in the Village of Buffalo Grove. Towing and Vehicle Storage Services Motion to authorize bid Towing and Vehicle Storage Services. Ordinance#2015-25—Prevailing Wage Motion to pass Ordinance#2015-25,establishing the effective prevailing wages for both Cook and Lake counties for the year beginning June 1,2015 and ending May 31,2016. Ordinance#2015-26—Building Code Motion to pass Ordinance#2015-26,amending Chapter 15.04,International Building Code,of the Village of Buffalo Grove. Board-Up Services Motion to authorize bid for board-up services. Ordinance#2015-27—Development Ordinance Amendment Motion to pass Ordinance#2015-27,Development Ordinance Amendment. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. RESOLUTION#2015-21—2015 STREET IMPROVEMENT PROJECT Moved by Stein,seconded by Berman,to pass Resolution#2015-21,approving an Agreement for Construction Engineering Services with Gewalt Hamilton Associates,Inc. for the 2015 Street Improvement Project,in an amount not to exceed$141,200.00 and in accordance with information contained in Board packets. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE#2015-28—WATERWORKS AND SEWERAGE SYSTEM Moved by Trilling,seconded by Weidenfeld,to pass Ordinance#2015-28,amending Chapter 13.04,Waterworks and Sewerage System of the Buffalo Grove Municipal Code,consistent with materials contained in Board packets. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. 12965 05/18/2015 `./ ORDINANCE#2015-29—23020 EASTON AVENUE Moved by Ottenheimer,seconded by Berman,to pass Ordinance#2015-29,approving an Annexation Agreement for 23020 Easton Avenue,in accordance with evidence and testimony provided at the Public Hearing as well as materials provided in Board packets. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. Moved by Ottenheimer,seconded by Berman,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. President Sussman closed the Public Hearing. ORDINANCE#2015-30—23020 EASTON AVENUE Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance#2015-30,annexing 23020 Easton Avenue in accordance with the information and testimony provided to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE#2015-31—23020 EASTON AVENUE Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance#2015-31,approving a re-zoning to R-8 for the property at 23020 Easton Avenue in accordance with the information and testimony provided to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE#2015-32—PRAIRIE HOUSE Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2015-32,amending the Annexation Agreement for the Prairie House Restaurant at 2710 Main Street in accordance with the information and testimony provided to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. Moved by Berman,seconded by Weidenfeld,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. 12966 05/18/2015 President Sussman closed the Public Hearing. ORDINANCE#2015-33—PRAIRIE HOUSE Moved by Ottenheimer,seconded by Weidenfeld,to pass Ordinance#2015-33,granting a variation to Section 17.36.040 for the Prairie House Restaurant at 2710 Main Street in accordance with the information and testimony and evidence provided to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. ORDINANCE#2015-34—TEXT AMENDMENT Moved by Ottenheimer,seconded Berman,by to pass Ordinance#2015-34,approving a Text Amendment,in accordance with the information and testimony and evidence provided to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. • Moved by Trilling,seconded by Weidenfeld,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. �•/ 2015 STREET IMPROVEMENT Moved by Stein,seconded by Trilling,to award bid for 2015 Street Improvement Project to Peter Baker&Son Company in an amount not to exceed$1,673,677.00 in accordance with information contained in Board packets. Mr.Bragg stated that the scope of the project was reduced to offset any potential loss of MFT funds due to state budget restrictions. Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. CAMELOT LIFT STATION Moved by Stein,seconded by Trilling,to award bid for Camelot Lift Station Reconstruction Project to Marc Kresmary Construction LLC in an amount not to exceed$554,500.00 in accordance with information contained in Board packets. Trustee Trilling commented on the fact that there were only two bids received for this project,and he would like to stress to try and ascertain how many people are actually bidding a project,and to try and obtain at least three or four bids on a project of this type. In answer to a question from Trustee Berman,Mr.Bragg commented on the fact that the bids came in higher than anticipated on this project. 12967 05/18/2015 Upon roll call,Trustees voted as follows: AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. STREET LIGHT MAINTENANCE Moved by Stein,seconded by Ottenheimer,to award bid for Street Light Maintenance to Aldridge Electric,Inc. in an amount not to exceed$216,000.00 in accordance with information contained in Board packets. Upon roll call, Trustees voted as follows: AYES: 5—Berman,Trilling, Stein,Ottenheimer,Weidenfeld NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. ADJOURNMENT Moved by Weidenfeld,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:23 P.M. Jet M. Sirabian,Village Clerk APPROVED BY ME THIS 15th DAY OF June ,2015 OAAPtfriillage President