2015-05-04 - Village Board Regular Meeting - Minutes 12952
l 05/04/2015
v MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 4,2015
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,
Director of Human Resources;Christopher Stilling,Community Development Director;Evan Michel,Management
Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village
Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;Deputy Police Chief Bethge;and
Battalion Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Terson,seconded by Ottenheimer,to approve the minutes of the April 20,2015 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSTAIN: 2—Berman,Ottenheimer
Motion declared carried.
WARRANT#1248
Mr.Anderson read Warrant#1248. Moved by Berman,seconded by Trilling,to approve Warrant#1248 in the
amount of$2,156,742.68,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman recognized and congratulated the Stevenson High School Boys Basketball Team for their
accomplishment in taking 1st place in the IHSA State Basketball Tournament. Unfortunately,the players were
unable to attend tonight's meeting,but President Braiman presented Certificates of Achievement to the coach,as the
team was congratulated by the audience and the Board.
President Braiman read a Proclamation declaring the week of May 17,2015 as Emergency Medical Services Week
in the Village of Buffalo Grove to recognize the value and the accomplishments of emergency medical services
provided by EMS personnel.
President Braiman read a Proclamation declaring the month of May as Motorcycle Awareness Month and urged all
roadway users to unite in the safe sharing of roadways.
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�./ President Braiman read a Proclamation declaring the week of May 10,2015 as National Police Week 2015 and
called upon all residents of Buffalo Grove to observe May 15,2015 as Peace Officers Memorial Day to honor those
peace officers who,through their courageous deeds,have lost their lives or have become disabled in the
performance of duty.
President Braiman read a Proclamation declaring the month of May,2015 as Building Safety Month in the Village
of Buffalo Grove,and encouraged residents to learn and heed safe and green building practices.
President Braiman read a Proclamation declaring the week of May 3,2015 as Municipal Clerks Week in the
Village of Buffalo Grove,extending appreciation to municipal clerks for the vital services they perform and their
exemplary dedication to the communities they represent.
ORDINANCE#2015-20—VILLAGE MANAGER SALARY
Moved by Berman,seconded by Trilling,to pass Ordinance#2015-20 establishing the annual salary for the Village
Manager. Upon roll call,Trustees votes as follows:
AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman noted that this increase is well deserved as Mr.Bragg has done an exemplary job and the Board
thanks him for his service to the Village.
VILLAGE MANAGER'S REPORT
Mr.Bragg noted that the Village Board will conduct just one meeting per month during the summer,with June's
meeting being held on June 15,2015.
Mr. Stilling provided a brief update on the Economic Development Strategic Plan,referring to a Powerpoint view
for his presentation.
Mr.Bragg thanked each of the outgoing and re-elected Officials for the opportunity that he has had to work with
them,and wished each of them well.
TRUSTEE REPORTS
Trustee Terson thanked his family,Village staff,our corps of volunteers,elected officials and our residents for
giving him the privilege of working as a Village Trustee for the past four years.
President Braiman commented on the many roles he has played as an elected official and a volunteer for the Village
of Buffalo Grove over the past 30 years. President Braiman thanked our Village Attorney,the Village Managers
that he has worked with during those years,our Village staff,our volunteers and our residents for the privilege of
working with them and representing them. President Braiman thanked his family for their constant support
throughout his years of service to Buffalo Grove.
RESOLUTION#2015-17—VOTE CANVASS
Moved by Terson,seconded by Ottenheimer,to pass Resolution#2015-17,affirming Canvass of Vote Returns for
the April 7,2015 Municipal Election.. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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OATH OF OFFICE
President Braiman noted that,because of the many years they have worked together,the Village Clerk asked that he
administer the Oath of Office to her.
President Braiman proceeded to administer the oath of office to Village Clerk Janet Sirabian.
Chief Judge Phillips of the Nineteenth Judicial Circuit Court of Lake County noted that he is honored to be in
attendance this evening. Judge Phillips then administered the oath of office to Village President Beverly Sussman,
and Village Trustees Jeffrey Berman,Steven Trilling and David Weidenfeld,and. All were congratulated by the
audience and the Board.
President Sussman thanked Judge Phillips for his services this evening.
CALL TO ORDER
President Sussman called the meeting to order at 8:13 P.M.and asked that the Clerk call the roll.
Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer and
Weidenfeld.
PRESIDENT PRO TEM
Moved by Weidenfeld,seconded by Ottenheimer,to appoint Trustee Berman as President Pro Tem. Upon roll call,
Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
BOARD AND COMMISSION APPOINTMENTS
Moved by Stein,seconded by Weidenfeld,to approve temporary appointments to Boards and Commissions until the
May 18,2015 Board Meeting.
Trustee Berman stated that this item was not discussed with the Village Board,and he believes that it is unwise for
the Village President to appoint a spouse as a member of a commission,further expressing his reasons for being
unable to support this appointment.
Trustee Stein stated that this is a temporary appointment,and he would ask Mr.Raysa to opine on the question,but
he would not hold up the suggested appointments.
Trustee Trilling stated that his main concern would be setting a precedent.
Trustee Ottenheimer,stated that he does not have an issue with President Sussman's intentions,but he believes this
could create the appearance of impropriety,and he believes this particular appointment should be deferred.
Trustee Stein stated that Mr. Sussman is the Vice Chair of the Committee,and he believes Mr. Sussman should
remain on the committee for the next two weeks.
Rob Sherman,778 Stonebridge,suggested voting on Mr. Sussman's appointment separately.
Upon roll call,Trustees voted as follows on the original motion:
AYES: 2—Stein,Weidenfeld
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NAYS: 3—Berman,Trilling,Ottenheimer
Motion defeated.
Moved by Berman,seconded by Trilling,to approve the temporary slate of commissioners until permanent
appointment are made,with the exception of Martin Sussman.
Trustee Stein stated that he will vote in favor of this because he does not wish to see all appointments terminated.
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
PROCLAMATION—MIKE TERSON
President Sussman read a Proclamation commending Mike Terson for his years of service to the residents of Village
of Buffalo Grove.
Mr.Terson stated that it was an honor to serve the community,and he looks forward to serving in different ways for
many years to come.
PROCLAMATION—JEFFREY BRAIMAN
President Sussman read a Proclamation commending Jeffrey Braiman for his years of dedicated and unwavering
civic services to the residents of Buffalo Grove.
Mr.Braiman thanked everyone and noted that it has been his pleasure to serve the Village for the past 30 years.
President Sussman announced that the Council Chambers will now be known at the Jeffrey S.Braiman Council
Chambers.
Paulette Greenberg and Rodney Odelson announced that Jeffrey Braiman has been chosen to be the Grand Marshal i
of the 2015 Buffalo Grove Days Parade.
Mr.Braiman thanked everyone for these honors and stated that he is truly appreciative of everything.
TRUSTEE VACANCY
President Sussman reviewed the qualifications to fill the vacant Trustee position,and noted that applications should
be submitted to the Village by May 22,2015.
PUBLIC HEARING—PRAIRIE HOUSE
President Sussman called the Public Hearing for Amendment to an Annexation Agreement for the Prairie House,
2710 Main Street,to order at 8:36 P.M.,noting that Notice of Public Hearing was published in the Daily Herald on
April 18,2015.
Roll call indicated the following present: President Sussman,Trustees Berman,Trilling, Stein,Ottenheimer,
Weidenfeld.
President Sussman stated that this item will be continued until the May 18,2015 Village Board Meeting.
President Sussman asked if there were any comments or questions from the Board or the audience;there were none.
Moved by Berman,seconded by Ottenheimer to continue this Public Hearing until May 18,2015. Upon roll call,
Trustees voted as follows:
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AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
At 8:38 P.M.,President Sussman continued the Public Hearing until May 18,2015.
PUBLIC HEARING—23020 EASTON AVENUE
President Sussman called the Public Hearing for an Annexation Agreement for 23020 Easton Avenue to order at
8:38 P.M. Notice of Public Hearing was published in the Daily Herald on April 18,2015.
Roll call indicated the following present: President Sussman,Trustees Berman,Trilling,Stein,Ottenheimer,
Weidenfeld.
Mr. Stilling reviewed the proposed Annexation Agreement.
President Sussman swore in Chris Walsh,Spearhead Properties,to give testimony. Mr.Walsh then presented
specifics on the property,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr. Stilling,as well as Mr. Stilling's memo to the Board of April 29,2015.
President Sussman asked if there were any comments or questions from the Board or the audience.
Trustee Trilling commented on the density of the project,specifically the height of the buildings. Mr.Walsh
responded to Trustee Trilling's questions.
Trustee Berman asked that staff summarize the Plan Commission comments and asked if they are all incorporated
into this plan. Mr. Stilling responded to Trustee Berman's request.
In answer to a question from Trustee Weidenfeld,Mr. Stilling commented on feedback at the Planning&Zoning
Commission,
President Sussman swore in Rob Sherman,778 Stonebridge. Mr. Sherman urged the Board to reject this proposal in
its present condition as he believes it is too dense,the street is too narrow and the buildings are too high.
In answer to a question from Trustee Trilling,Mr. Stilling commented on private streets.
President Sussman swore in Frank Sears,50 Lake Boulevard. Mr. Sears stated that he lives in a condominium
development that does have private roads and noted that they are now faced with improving their private roads,and
asked who will maintain the proposed private roads in the future. Mr. Stilling responded to the question raised by
Mr. Sears.
Mr.Raysa noted that the purpose of this Public Hearing is to present to the public that certain Annexation
Agreement dated 4/28/2015. This draft Annexation Agreement is available on the Village website and Village
Board packets and also with Mr. Stilling.
Moved by Ottenheimer,seconded by Stein,to continue this Public Hearing until May 18,2015. Upon roll call,
Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
President Sussman continued the Public Hearing until May 18,2015.
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CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2015-21—Sign Code
Motion to pass Ordinance#2015-21,approving a variation of the Village Sign Code to allow a second ground sign.
Ordinance#2015-22—Liquor Controls
Motion to pass Ordinance#2015-22,amending Chapter 5.20,Liquor Controls,of the Buffalo Grove Municipal
Code.
Resolution#2015-18—Bank Signers
Motion to pass Resolution#2015-18,to change bank signers at Buffalo Grove Bank&Trust.
Resolution#2015-19-SWANCC
Motion to pass Resolution#2015-19,appointing a Director and Alternate Director to the Solid Waste Agency of
Northern Cook County.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
ORDINANCE#2015-23—POLICE OFFICER LATERAL ENTRY PROGRAM
Moved by Trilling,seconded by Berman,to pass Ordinance#2015-23,adding Section 2.28.045,Police Officer
Lateral Entry Program to the Buffalo Grove Municipal Code.
In answer to a question from Trustee Berman,Mr.Malinowski reviewed the proposed ordinance.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
ORDINANCE#2015-24—PROFESSIONAL FIREFIGHTER/PARAMEDIC ASSOCIATION
Moved by Trilling,seconded by Berman,to pass Ordinance#2015-24,approving a Letter of Agreement between the
Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association. Upon roll call,
Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
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2015 ASPHALT PATCHING PROGRAM
Moved by Stein,seconded by Weidenfeld,to award bid for 2015 Asphalt Patching Program,in conjunction with the
Municipal Partnering Initiative to Chicagoland Paving Contractors,Inc. in an amount not to exceed$60,000.00 in
accordance with materials contained in Board packets. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
RESOLUTION#2015-20—PERFORMANCE CONTRACT AGREEMENT
Moved by Trilling,seconded by Berman,to pass Resolution#2015-20,authorizing execution of an Amendment to
the Performance Contract Agreement. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
INTERGOVERNMENTAL AGREEMENT
Moved by Ottenheimer,seconded by Trilling,to approve an Intergovernmental Agreement with the National
Purchasing Partners.
In answer to a question from Trustee Berman,Mr.Raysa confirmed that he has reviewed and approved the
Agreement recommended by staff,and there does not need to be a condition on the motion.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Stein,Ottenheimer,Weidenfeld
NAYS: 0—None
Motion declared carried.
TRUSTEE REPORTS
Trustee Stein noted that the Farmer's Market will open for the season on June 14,2015.
Trustee Berman noted that Friday,June 12,2015 will be the 30th anniversary of Relay for Life at Buffalo Grove
High School. Trustee Berman urged residents to contribute,join a team or create a team to support this most
worthwhile event. This event is coordinated solely by our high school students to help eradicate this dreaded
disease.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Rob Sherman,778 Stonebridge,congratulated the newly elected officials. Mr. Sherman then commented on the
readability of the screen in the Council Chambers,as well as the name of the Economic Development committee.
ADJOURNMENT
Moved by Stein,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:23 P.M.
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anet M. Sirabian,Village Clerk -_ _ --
APPROVED BY ME THIS 18th DAY OF May ,2015
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Village Pr
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