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2015-04-06 - Village Board Regular Meeting - Minutes 12942 04/06/2015 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 6,2015 CALL TO ORDER President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Trilling,Sussman,Terson,and Stein. Trustees Berman and Ottenheimer were absent, Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development Director;Brian Sheehan,Evan Michel,Management Analyst;Kevin McMaster,Communications Manager;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;Deputy Police Chief Bethge;and Sergeant Rodriguez. APPROVAL OF MINUTES Moved by Stein,seconded by Terson,to approve the minutes of the March 16,2015 Regular Meeting. Upon roll call,Trustees voted as follows: �•/ AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. WARRANT#1246 Mr.Anderson read Warrant#1246. Moved by Sussman,seconded by Terson,to approve Warrant#1246 in the amount of$2,708,588.16,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman congratulated the Stevenson Basketball team on winning the IHSA State Championship,noting that Buffalo Grove is very proud of their accomplishment. President Braiman read a Proclamation declaring April as National Distracted Driving Awareness Month in the Village of Buffalo Grove and urged all citizens to focus on the road,to promote awareness of the distracted driving problem and to support programs and policies to reduce the incidence of distracted driving. President Braiman read a Proclamation declaring June 5,2015 as Service Dog Education Awareness Day, promoting the awareness and education regarding the rights and responsibilities of service dogs and their handlers. 12943 04/06/2015 President Braiman recognized Village Manager Bragg for being selected as the Outstanding Manager of the Year by the Illinois Association of Municipal Management Assistants. Mr.Bragg was then congratulated by the audience and the Board. VILLAGE MANAGER'S REPORT Police Chief Casstevens reported that our K9 Saxon,who was recently diagnosed with an aggressive form of cancer,succumbed to the disease this morning. Police Sergeant Rodriguez provided a brief synopsis of the Department's efforts in the area of traffic enforcement and education on the roadways and in the high crash locations during all of 2014 and the first quarter of 2015, highlighting the Department's strategic goals of providing high quality patrol,investigation and records management services to residents and businesses. Sergeant Rodriguez reviewed the High-Crash Intersections in Buffalo Grove,and also recognized several of our officers for their traffic enforcement efforts. President Braiman thanked Sergeant Rodriguez and all of the officers for their dedication to traffic enforcement and their part in making Buffalo Grove one of the safest places to live. Mr.Bragg noted that the Weiland/Lake Cook Road project actually addresses three of the high-crash locations. TRUSTEE REPORTS There were no Trustee reports tonight. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Call One Motion to approve an Agreement with Call One. Resolution#2015-10—Acacia Terrace Motion to pass Resolution#2015-10,Acacia Terrace Easement Agreements. Resolution#2015-11—2015 Volume Cap Motion to pass Resolution#2015-11,reallocating 2015 Volume Cap to the Village of Buffalo Grove,Illinois. Resolution#2015-12—Kilmer Park Motion to pass Resolution#2015-12,Kilmer Park Plat of Easement. Moved by Terson,seconded by Stein,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 4—Trilling,Sussman,Terson, Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. RESOLUTION#2015-13—NORTHWEST CENTRAL DISPATCH 12944 04/06/2015 Moved by Trilling,seconded by Sussman,to pass Resolution#2015-13,Amended and Restated Venture Agreement —Northwest Central Dispatch System. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Raysa confirmed that he has reviewed the Agreement and approves its form and content. Upon roll call,Trustees voted as follows: AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. ORDINANCE#2015-13-1050 JOHNSON DRIVE • Mr. Stilling reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as his memo to the Board of April 1,2015. Moved by Trilling,seconded by Sussman,to pass Ordinance#2015-13,Preliminary Plan Approval for 1050 Johnson Drive. Upon roll call,Trustees voted as follows: AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. KILDEER CREEK Moved by Stein,seconded by Sussman,to approve award of bid for the Kildeer Creek Stream Bank Stabilization to Copenhaver Construction as recommended by Baxter Woodman in an amount not to exceed$295,819.00,in accordance with materials contained in Board Packets. Mr.Bragg reviewed the proposal,noting that a grant will cover up to 50%of the cost,with the remainder being funded through the Capital Improvement Plan,Stormwater System Upgrade and Repairs,as approved in the budget. In answer to a question from President Braiman,Mr.Reynolds noted that staff has not been made aware of any reduction in this grant program. In answer to a question from Trustee Trilling,Mr.Reynolds commented on the withdrawal of one of the bids. Trustee Trilling wants to be sure that we do require a bid bond on all bids. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. �./ PARKWAY TREE PLANTING 12945 04/06/2015 Moved by Stein, seconded by Sussman,to award bid to Brancato Landscaping Inc.,for Parkway Tree Planting in 2015 in an amount not to exceed$316,980.00 in accordance with materials contained in Board packets. Mr.Bragg reviewed this proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Trilling, Sussman,Terson, Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. Lisa Hartman,invited everyone to attend the Service Dog Awareness Day and Conference,to be held in Buffalo Grove,and commented on the content of this event. Craig Horowitz,883 Stonebridge,first thanked the members of the Board for their service. Mr.Horowitz commented on a FOIA request that he had submitted,which he did not believe was fulfilled. Mr.Bragg responded to Mr.Horowitz's comments and the method staff used to respond to his request. Stan Zoller, 1448 Camden Court,Vice President of Freedom of Information,Chicago Headline Club,Chicago Chapter of the Society of Professional Journalists,whose motto is"Protecting the Public's Right to Know",noted that he had done research on Mr.Horowitz's FOIA request,and his research through the Executive Director of the Citizen's Advocacy Center shows that the Village of Buffalo Grove responded appropriately and correctly to that request. EXECUTIVE SESSION Moved by Stein,seconded by Sussman,to move to Executive Session for the purpose of discussing Approval of Closed Session Minutes,Section 2 (c)(21)of the Illinois Open Meetings Act,and Purchase or Lease of Real Property,Section 2(c)(5)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 4—Trilling,Sussman,Terson,Stein NAYS: 0—None ABSENT: 2—Berman,Ottenheimer Motion declared carried. The Board moved to Executive Meeting from 8:39 P.M. to 9:00 P.M. ADJOURNMENT Moved by Trilling,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:01 P.M. f _ et M. Sirabian,Village Clerk 12946 04/06/2015 APPROVED BY ME THIS 20th DAY OF April ,2015 C -Iti • itkitii . ,, ala, Village President 7 7 7