2015-02-02 - Village Board Regular Meeting - Minutes 12931
02/02/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,FEBRUARY 2,2015
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Christopher Stilling,Community Development
Director;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of
Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief
Casstevens;Deputy Police Chief Bethge;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Berman,seconded by Sussman,to approve the minutes of the January 19,2015 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1243
Mr.Anderson read Warrant#1243. Moved by Ottenheimer,seconded by Trilling,to approve Warrant#1243 in the
amount of$660,049.23,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman noted that School District 214 is going to be celebrating its Centennial Celebration during the
weekend of February 6-7,2015,and urged residents to take part in the planned activities to commemorate this
milestone.
President Braiman stated that he has been a member of the Route 53/120 Blue Ribbon Committee,noting that the
Route 53 extension has been in the planning stages since the early 1960's. The Village of Buffalo Grove has been
very vocal and adamant in support of this project. The committee was broken down into subcommittees,and
President Braiman is serving on the Finance subcommittee. That subcommittee will soon be in a position to present
a draft recommendation. A copy of the draft was forwarded to Trustees so that there could be discussion and
recommendation for President Braiman to present.
Aaron Lawlor,one of the co-chairmen,reviewed the actual fmal presentation of the Finance subcommittee,
referencing the share attributed to the Illinois Tollway as well as local shares. Mr.Lawlor complimented Buffalo
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Grove as being one of the first Villages to tackle major transportation issues,particularly Trustee Berman for his
efforts in this area. There will be a need for a large contribution from the Illinois Tollway and IDOT in order to
bring this project to reality.
President Braiman thanked Mr. Lawlor for attending our meeting to give his presentation;he also thanked Trustee
Berman for his part in this project. This process has gone on for several years,and there has been input from all
sectors. Ultimately,this will be a Tollway decision.
Trustee Berman also thanked Mr.Lawlor for his presentation tonight,as well as for his leadership. This extension
of Route 53 is not just the most critical transportation issue for the county,but is also an economic engine for the
county. Trustee Berman noted some concerns that he has with the draft of the document and how it addresses the
value capture issue.
Mr.Lawlor stated that he believes that this is a good document in place,but the goal in giving time to all of the
members of the Finance subcommittee is to go back to their respective constituencies and get feedback and
incorporate it into the document.
Mr. Lawlor then answered questions from the Board.
Rob Sherman,778 Stonebridge,stated that he supports building 53;he stated that he believes that the tollway will
reject this plan;the tollway has been promising the public that the tollways would be free;he suggests raising the
gasoline tax by$.20 or$.25 and he does not believe anyone would notice and the road would be fully funded. Mr.
Sherman asked the President Braiman present his suggestion to the Finance subcommittee.
President Braiman responded to Mr. Sherman's suggestions.
VILLAGE MANAGER'S REPORT
Mr.Reynolds presented an update on the current status of Snow Removal Operations after this weekend's storm;
he responded to some of the comments that have been received and noted that the new snow plan will be re-
evaluated after the season,and appropriate changes will be made to make the plan more efficient and satisfactory.
Mr.Reynolds then answered questions from the Board,reiterating that the plan and the event will be reviewed and
changes will be made where necessary to improve performance.
All Board members acknowledged that the entire Public Works staff worked very hard and diligently through a very
difficult scenario.
Leon Gopon,737 Bernard Drive,suggested that there be a small sign on highway signs to indicate which agency is
responsible for maintenance of that road.
Rob Sherman 778 Stonebridge,stated that yesterday was the first time in 31 years that his street was impassable;the
problem was that there was an extended period of time without a pass;he suggests doing one pass during the storm,
and then plow to the curb after the storm is over.
Adam Moodhe, 151 Mary Lu Lane,stated that he lives on a street with no outlet,and he suggests that it might make
more sense to use the pick up trucks on those short streets.
TRUSTEE REPORTS
Trustee Stein congratulated Lindsay Weinstein for earning a pewter medal at the Junior Nationals Figure Skating
Championships.
Trustee Stein reported that the Buffalo Grove Farmer's Market has been named the top Farmer's Market in the
State of Illinois for the second consecutive year.
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CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution#2015-3—Private Activity Bond
Motion to pass Resolution#2015-3,ceding 2014 Unused Private Activity Bond Volume Cap to Lake County.
Resolution#2015-4—Raupp Boulevard Bridge
Motion to pass Resolution#2015-4,authorizing Revised Local Share for the Raupp Boulevard Bridge Replacement
Project.
Camelot Sanitary Life Station
Motion to authorize Bid Maintenance and Repairs for the Camelot Sanitary Lift Station.
Cold Patch Material
Motion to award contract for purchase of Cold Patch Material.
It was requested that Item 10.B.be removed from the Consent Agenda.
Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda,minus Item 10.B.,Raupp Boulevard
Bridge. Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
POLICE EMERGENCY LIGHTING AND EQUIPMENT
Moved by Trilling,seconded by Terson,to authorize bid waiver and purchase for Police Emergency Lighting and
Equipment.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Deputy Chief Bethge.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PLOW VEHICLES AND EQUIPMENT
Moved by Stein,seconded by Berman,to award bid for Plow Vehicles and Equipment to TransChicago Truck
Group in an amount not to exceed$382,416.00 in accordance with information contained in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Reynolds. The purchase is fully funded from the Capital Replacement Reserve.
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v Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2015-4—RAUPP BOULEVARD BRIDGE
Mr.Monico reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Moved by Terson,seconded by Ottenheimer,to pass Resolution#2015-4,authorizing Revised Local Share for the
Raupp Boulevard Bridge Replacement Project. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were none.
EXECUTIVE SESSION
Moved by Trilling,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel,
�./ Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 8:59 P.M.to 10:48 P.M.
ADJOURNMENT
Moved by Berman,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:49 P.M.
et M. Sirabian,Village Clerk
APPROVED BY ME THIS 23rd DAY OF February ,2015
- ; illage 'resident _ ^ __
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