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2014-12-15 - Village Board Regular Meeting - Minutes 12917 ` 12/15/2014 v MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 15,2014 CALL TO ORDER President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and Ottenheimer. Alsopresent were: Dane Bra Village Manager;William Village Attorney;Jeff Stein,Assistant Village Bragg, g g Raysa, gg Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public Works;Dave Haisma,Superintendent of Water Operations;Bob Pfeil,Village Planner;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Joe Bridges,Golf Professional;Police Chief Casstevens;and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Berman,to approve the minutes of the December 1,2014 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1240 Mr.Anderson read Warrant#1240. Moved by Stein,seconded by Sussman,to approve Warrant#1240 in the amount of$2,026,121.19,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Commendation honoring Lynne Schneider for her years of dedicated service to the community as she retires as Executive Director of the Buffalo Grove Lincolnshire Chamber of Commerce. Mrs. Schneider stated that it has been an honor and a privilege to work with the Village and to serve the business community,after which she was congratulated by the audience and the Board. President Braiman read a Proclamation commending Village Planner Robert Pfeil for his service to the Village of Buffalo Grove from 1987 through 2014,and wishing him much success and happiness in his retirement,after which he was congratulated by the audience and the Board. Mr.Bragg also added his appreciation to Mr.Pfeil for his many contributions to the Village. President Braiman announced that the Village has officially launched its Social Media pages on Facebook,Twitter and Linked In. Information messaging will be consistent on all three pages and communicated on a weekly basis. 12918 12/15/2014 VILLAGE MANAGER'S REPORT Mr.Bragg introduced and welcomed Christopher Stilling as the new Community Development Director in the Village of Buffalo Grove. Mr.Reynolds provided an overview of the 2014-2015 Snow and Ice Control Plan,highlighting the significant changes in the current plan,details of which are contained in Mr.Beitzel's memo to Mr.Bragg of November 19, 2014. Mr.Reynolds thanked the Public Works staff members who devoted many hours over the summer to creating this plan. Mr.Brown provided an update on the status of the Credit Card payment process allowing residents and business owners to make various payments to the Village,and the plans for the process going forward,after which he answered questions from the Board. Details of Mr.Brown's presentation may be found in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Tollefson presented the 2015 Golf Marketing Plan to review the plans for the upcoming season,as well as give the Board a snapshot of the current financial position. Details of the presentation may be found in the 2015 Village of Buffalo Grove Golf Department Marketing Plan. Mr.Tollefson then answered questions from the Board. PUBLIC HEARING—FISCAL YEAR 2015 APPROPRIATION ORDINANCE At 8:15 P.M.,President Braiman opened the Public Hearing on the Fiscal Year 2015 Appropriation Ordinance,and swore in Scott Anderson to give testimony. Notice of Public Hearing was published in the Daily Herald on December 5,2014. Roll call indicated the following present: President Braiman,Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Mr.Anderson made a presentation to the Board with regard to the purpose of the Appropriation Ordinance,details of which are contained in his memo to Mr.Bragg of December 11,2014. Mr.Anderson noted that the Fiscal Year 2015 Annual Budget,which was adopted December 1,2014,is the management spending control document. The Appropriation Ordinance does set a legal spending limit,but any emergency expenditures that would exceed budget would come before the Board for consideration. President Braiman asked if there were any questions from members of the Board,other public agencies,or the audience;there were none. At 8:20 P.M.,President Braiman continued the Public Hearing until later on in this meeting. TRUSTEE REPORTS There were no reports from Trustees. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Cold Patch Asphalt Material Motion to authorize bid for Cold Patch Asphalt Material. 12919 12/15/2014 Replacement Plow Vehicles and Equipment Motion to authorize bid for Replacement Plow Vehicles and Equipment. Replacement Water Utilities Service Van Motion to authorize bid for Replacement Water Utilities Service Van. GIS Services Motion to authorize execution of an Agreement with MGP Inc. for GIS Services. Moved by Ottenheimer,seconded by Stein,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-81—APPROPRIATIONS President Braiman asked if there were any comments or questions from the audience or the Board;there were none. President Braiman closed the Public Hearing at 8:22 P.M. Moved by Berman,seconded by Terson,to pass Ordinance#2014-81,authorizing Appropriations for the Village of Buffalo Grove for the period January 1,2015 through December 31,2015. Upon roll call,Trustees voted as �./ follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-82—TAX ABATEMENT Moved by Ottenheimer,seconded by Berman,to pass Ordinance#2014-82,abating taxes levied for the Village of Buffalo Grove,Cook and Lake Counties,Illinois. Mr.Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as his memo to Mr.Bragg of December 10,2014. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2014-33—SIEMENS INDUSTRY Moved by Trilling,seconded by Terson,to pass Resolution#2014-33,approving an Agreement with Siemens Industry for Performance Contracting Services. Mr.Robinson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. 12920 12/15/2014 Mr.Bragg stated that this has been an ongoing process,and staff is confident that this pricing is competitive and on a par with what other projects have accomplished in the area recently. Staff then answered questions from the Board. Mr.Bragg noted that installation will begin once the contract is signed. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-83—GW PROPERTY GROUP Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2014-83,approving an amendment of a Planned Unit Development,GW Property Group,245 McHenry Road,Buffalo Grove,in accordance with the testimony elicited at the Public Hearing,information provided to the Board,as well as the draft ordinance before the Board. Mitch Goltz of GW Property Group reviewed the proposed redevelopment of the property,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. The Board then asked questions which were answered by Mr.Goltz. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2014-34—CRM PROPERTIES President Braiman reviewed the process taken with CRM Properties for proposed development of the Buffalo Grove Golf Course from its inception in August of 2012. President Braiman then read the proposed resolution. Moved by Ottenheimer,seconded by Trilling,to pass Resolution#2014-34 regarding the 2014 Petition by CRM Properties. Mr.Raysa stated that it is his opinion that the Corporate Authorities,by a vote of a majority of the members of the Village Board and pursuant to Chapter 65 of the Illinois Compiled Statutes do have the authority to place,by resolution,an advisory public policy question on the ballot. Mr.Raysa stated that,according to the Illinois Election Code found in Chapter 10 of the Illinois Compiled Statutes, questions of public policy that have legal effect,or are binding,shall be submitted to a referendum only as authorized by a specific statute or by the Illinois Constitution. The proposal made on December 1,2014,is not provided for by the Constitution,and therefore could not be a binding referendum. Robert Sherman,778 Stonebridge Lane,stated that his request for a referendum no longer is pertinent since Mr. Malk withdrew his petition. However,Mr.Sherman does request that the Village revise the Comprehensive Plan so that the Village may determine the best and most appropriate use for various properties in the Village,and he would like to see a resolution to that effect. 12921 12/15/2014 Trustee Sussman questioned whether or not the term"input"would include a referendum. Generically,the answer would be affirmative. Trustee Berman stated that he believes the proposed resolution is a good method to achieve Village goals. Trustee Berman presented a lengthy statement reviewing how the Village would ultimately have had to issue approximately$160 million in bonds in order to meet the debt service obligations that would begin immediately, even though there would be no income generated from the property for at least three to four years. In its 56 years of existence,the Village has only issued a total of$135 million in bonds,which illustrates why the CRM proposal is out of the realm of possibility. One of the constants of the goals of the Village Board is the commitment to responsible financial stewardship,and the Board and the staff have worked hard to maintain as strong a financial position as possible. The Village has always strived to handle its finances the right way,as illustrated by Moody's and Standard&Poor's who have continually assigned their highest possible debt rating to the Village of Buffalo Grove. Trustee Berman stated that he has no intention of abandoning those principles in order to pursue an unattainable dream. Trustee Berman supported the process of exploring the CRM proposal and he believes the Board had an obligation to explore the facts in order to make rational decisions. The fact was discussed that there would be many decision points along the way,any one of which could lead to the conclusion to not proceed any further. That point has now been reached,and it is over. Less than two months ago,Mr.Malk was stating that the project could be achieved without the need for public financing,or at the very least,a modest amount. A little over a week ago,the Village learned the extent of the public financing requested by Mr.Malk,and those facts show that the development cannot move forward. Trustee Terson stated that he is not a financial expert,but he believes that the Village did not get far enough in the process to have a clear understanding of whether or not this project was financially feasible;he did not believe that the Board had a recommendation from staff or a recommendation from outside counsel,which he thought would be part of the process in decision making. Trustee Terson stated that he was excited about this project;he believed the project had the potential to make our community better both financially and in quality of life;he wanted to get to the point in the process where a decision could be made on facts,and he does not believe that point was achieved. Trustee Stein stated that the details proved that the proposal does not work,and he believes that the Board needs to pass the resolution before them. Trustee Sussman stated that she believed that the Board did not start with Step#1 by getting an urban developer or an urban planner,not paid for by the Village of Buffalo Grove or by Mr.Malk,who was completely impartial to give an opinion and ideas of what would be the best use for that land. Mr. Sherman commented on updating the Comprehensive Plan and urged members of the community to provide input. Ron Mraz, 1261 Radcliff,asked if there was a Public Hearing sign put on the golf course. President Braiman responded to Mr.Mraz' question. Craig Horwitz,883 Stonebridge,commented on the time line for the financial documents for this project;he does not want to see any development presented before the January,2016 Comprehensive Plan is presented. Hunter Logan, 108 Circle Drive,brought up two points regarding a possible$80 million in road reconstruction and there is not a revenue source to account for that,so the only way to get that money is to raise property taxes;even though this project is dead,he hopes there are other projects and he believes the Board needs to be proactive,smart and creative in meeting the challenges that Buffalo Grove faces. Dan Peterson,308 Lakeview Court,thanked the Board for making the fiscally correct decision;he noted an apparent lack of concern as to what would happen to the people in the neighborhood;development on the golf course could affect surrounding property values;he believes there should be a binding referendum if there is any development on the golf course. 12922 12/15/2014 v Dave Weidenfeld,830 Dorncliff,would like to see the golf course designated as open space on the Comprehensive Plan. President Braiman stated that public input is always welcome when updating the Comprehensive Plan. In answer to a question from Joanne Meyerhoff,430 Weidner Road,President Braiman stated that the Village owns the golf course. Eleanor Hesse,787 Beechwood Road,asked if a referendum is required by the Village if a publicly owned property is sold to a private developer. President Braiman stated that is a moot point since the property is not being sold. Fred Sturgeon,900 Westbourne,stated that he is a Catholic and all nine of his children went to St.Mary School,and if another development is ever considered,he believes the Village should seek input from major corporations and long term residents to make sure that it makes sense from a community standpoint so that everyone is being recognized. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman*,Terson,Stein,Ottenheimer NAYS: 0—None *As long as"public input"includes"referendum". Motion declared carried. 1 I REFERENDUM QUESTION Moved by Ottenheimer,seconded by Stein,to reconsider the December 1,2014 motion directing the Village Attorney to issue an opinion on a Referendum Question. Upon roll call,Trustees voted as follows on the motion: `./ AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ADVISORY REFERENDUM The motion on the table is to direct the Village Attorney to opine on whether or not the Village can have a referendum,either binding or non-binding,and to create language regarding same. Upon roll call,Trustees voted as follows: AYES: 0—None NAYS: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer Motion defeated. QUESTIONS FROM THE AUDIENCE Robert Sherman encouraged everyone to recognize that not every person is an accomplished public speaker and he does not want to be concerned about anyone being afraid to express their opinion because they are afraid of being attacked. EXECUTIVE SESSION Moved by Berman,seconded by Trilling,to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2(c)(2),of the Illinois Open Meetings Act,and Personnel,Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Trilling,Sussman,Terson,Stein,Ottenheimer NAYS: 0—None 12923 12/15/2014 . Motion declared carried. The Board moved to Executive Meeting from 10:15 P.M.to 10:48 P.M. ADJOURNMENT ' Moved by Ottenheimer,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:49 P.M. v --,4J5, t n ;-„ u/ i'aSet M. Sirabian,Village Clerk APPROVED BY ME THIS 5th DAY OF January ,2015 M. \ , o apVi age President i Ih I