2014-10-20 - Village Board Regular Meeting - Minutes 12892
10/20/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 20,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources;Peter Cahill,Human Resources Management
Analyst;Lauren Stott,Management Analyst;Evan Michel,Management Analyst;Brett Robinson,Director of
Purchasing;Mike Reynolds,Director of Public Works;Bob Pfeil,Village Planner;Darren Monico,Village
Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Ottenheimer,to approve the minutes of the October 6,2014 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1237
Mr.Anderson read Warrant#1237. Moved by Trilling,seconded by Sussman,to approve Warrant#1237 in the
amount of$1,615,264.40,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring the month of October,2014 as Breast Cancer Awareness Month
in the Village of Buffalo Grove,and encouraged Village residents to support fund raising efforts for enhanced
research and support programs.
President Braiman recognized National Disability Awareness Month throughout Buffalo Grove and called upon
the community to join in honoring persons with disabilities.
Trustee Stein presented a$500 grant from the Allstate Foundation to Marty Sussman,Vice Chair of the
Commission for Residents with Disabilities. President Braiman asked Trustee Stein to convey the thanks of the
Village to the Foundation.
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The Village Clerk reviewed the purpose of the upcoming Civics Forum to be held on October 27,2014. The
participating students met for orientation this evening,and are now observing our Village Board Meeting. Each of
the students then introduced themselves to the audience.
VILLAGE MANAGER'S REPORT
Police and Fire Commission Chair Al Viehman introduced Jay Hub as the newest member of the Buffalo Grove
Fire Department. Firefighter Hub then read the oath of office that he has taken,after which his father pinned his
badge on his uniform as he was congratulated by the audience and the Board.
Mr.Viehman then thanked the Board for the support that the Commission has always received. President Braiman
thanked Mr.Viehman for his many years of dedicated service to the community.
Mr.Bragg and Mr.Anderson made a Property and Sales Tax Presentation,with data concerning the present
property sales tax environment,comparison data with other communities,as well as future concepts for generating
revenue to fund infrastructure needs. Both gentlemen then answered questions from the Board.
PUBLIC HEARING—EASTHHAVEN SUBDIVISION
President Braiman called the Public Hearing to order at 8:14 P.M. This Public Hearing is a continuation of the
Public Hearing opened on October 6,2014,and all parties are still under oath.
Steve Bauer,attorney,was present to answer questions;he also commented on the work they have done with a fence
contractor;he noted that Pulte is disclosing in writing the situation regarding the fence.
Mr.Bragg stated that language has been added to the Agreement pertaining to maintenance of the fence,as well as a
provision that the fence shall be reduced to a 6'height should the adjoining property to the south be developed for
residential use.
Trustee Berman stated that he does not want to see this condition be such that we are forcing the homeowner's
association to cut down the fence before the eyesore that we are trying to correct has been corrected through
redevelopment as opposed to merely Village approval.
Mr.Raysa reviewed discussion that has taken place with regard to this issue.
It was suggested that this be keyed to the condition of the property,and not to an artificial date.
President Braiman asked if there were any other comments from the audience or the Board;there were none.
At 8:27 P.M.,President Braiman continued the Public Hearing until later on in the meeting.
TRUSTEE REPORTS
Trustee Terson announced that there will be a Veteran's Day ceremony to be held at the Community Arts Center on
November 11,2014,and he urged residents to attend this meaningful ceremony honoring our veterans.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Resolution#2014-25—Supplemental Water Purchase and Sale Contract
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Motion to pass Resolution#2014-25,ratifying Resolution number for a Supplemental Water Purchase and Sale
Contract. '
Christopher B.Burke Engineering
Motion to authorize execution of a Professional Service Agreement with Christopher B.Burke Engineering.
Moved by Sussman,seconded by Stein,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-26-COMPENSATION POLICY
Mr.Malinowski reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview,as well as the 2015 Compensation Policy/Pay for Performance Plan prepared by staff.
It was pointed out that the proposed program would represent approximately.16%of the total pool.
President Braiman noted that this is a plan that has been discussed in great detail and has been in the works for
several years.
Moved by Berman,seconded by Trilling,to pass Resolution#2014-26,authorizing implementation of a
Compensation Policy for non-represented employees. Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-71—EASTHAVEN SUBDIVISION
Moved by Ottenheimer,seconded by Terson,to pass Ordinance#2014-71,approving an Amendment of the
Annexation Agreement and a variation of the Village Fence Code,Easthaven Subdivision,in accordance with the
testimony induced at the Public Hearing and the information provided to the Board,and subject to the following
amended language: The Easthaven Homeowner's Association shall,within 180 days,reduce the height of the 8'
fence to 6' upon issuance by the Village of the first building permit for residential development on the real property
adjoining to the south of lots 30 through 38.
Mr.Bauer stated that would be acceptable to the developer.
Mr.Bragg stated that there will be an explanatory paragraph outlining that the intent of this provision is to ensure
that the fence comes down only when the conditions of the property are improved.
President Braiman closed the Public Hearing at 8:45 P.M.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-72—COLLECTIVE BARGAINING AGREEMENT
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Moved by Trilling,seconded by Berman,to pass Ordinance#2014-72,authorizing the Village Manager to enter into
a Collective Bargaining Agreement with the International Association of Firefighters,Local 3177,per the
documents in Board packets.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Chief Vavra.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
REPLACEMENT VEHICLES
Moved by Trilling,seconded by Sussman,to authorize purchase of replacement vehicles,per information contained
in Board packets.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RAUPP LIFT STATION
Moved by Stein,seconded by Ottenheimer,to award bid for maintenance of the Raupp Lift Station to Marc
Kresmary Construction in an amount not to exceed$315,670,in accordance with information contained in Board
packets.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Reynolds.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
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The meeting was adjourned at 8:55 P.M.
Li . .
Jaffe Sirabian,Village Clerk
APPROVED BY E THIS 3`d DAY OF November ,2014
illage President