2014-09-08 - Village Board Regular Meeting - Minutes 12885
10/06/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,OCTOBER 6,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Director of Finance;Andrew Brown,Deputy
Finance Director;Art Malinowski,Director of Human Resources; Lauren Stott,Management Analyst;Evan Michel,
Management Analyst;Brett Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike
Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public Works;Bob Pfeil,Village Planner;
Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;and Fire
Chief Vavra.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the September 8,2014 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Moved by Trilling,seconded by Stein,to approve the minutes of the September 22,2014 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1236
Mr.Anderson read Warrant#1236 Moved by Trilling,seconded by Terson,to approve Warrant#1236 in the
amount of$3,689,241.82,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring the month of October,2014 as Domestic Violence Awareness
Month in the Village of Buffalo Grove,and encouraged our residents to join forces with the Northwest Suburban
Alliance on Domestic Violence,law enforcement,social service organizations and concerned citizens across the
country to raise the public awareness of domestic violence issues.
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President Braiman read a Proclamation declaring Friday,October 31,2014 as Trick or Treat Day in Buffalo Grove
and urged children and their parents to cooperate in limiting the time for trick-or-treat activities to the hours of 2:00
P.M. and 7:00 P.M. Parents or other responsible adults are urged to accompany children,and householders,
wherever they are able to do so,to cooperate in making this a happy occasion for all. 1
President Braiman recognized retiring Arts Commission Chair Linda Rosen for her countless hours devoted
toward enhancing the Arts Commission in Buffalo Grove,and commended her for her years of dedicated service to
the community.
President Braiman recognized retiring Fire and Police Commissioners Chair Albert Viehman for his countless
hours devoted to enhancing public safety in Buffalo Grove,and commended him for his years of dedicated service
to the community.
President Braiman recognized retiring Zoning Board of Appeals Chair Bruce Entman for his countless hours
devoted toward enhancing the community,and commended him for his years of dedicated service to the community.
All three retiring commissioners were congratulated by the audience and the Board.
President Braiman appointed Alan Nudelman to the Arts Commission. Moved by Trilling,seconded by
Ottenheimer,to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman appointed Adriane Johnson to the Board of Fire and Police Commissioners. Moved by
Trilling,seconded by Stein,to concur with President Braiman's appointment. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman appointed Elliott Hartstein as a member and Chair of the Arts Commission. Moved by
Sussman,seconded by Stein,to concur with President Braiman's appointment. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman appointed Bruce Kahn as Chair of the Board of Fire and Police Commissioners. Moved by
Trilling,seconded by Berman,to concur with President Braiman's appointment. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
There is no Village Manager's report tonight.
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PUBLIC HEARING-EASTHAVEN SUBDIVISION
President Braiman called the Public Hearing to order at 7:45 P.M. Roll call indicated the following present:
President Braiman,Trustees Berman,Trilling,Sussman,-Terson,Stein,Ottenheimer
President Braiman noted the purpose of this Public Hearing which was published in the Daily Herald on September
18,2014.
Mr.Bragg reviewed the request of the developer.
President Braiman swore in Mark Mastrorocco,Pulte Homes,to give testimony. Mr.Mastrorocco reviewed the
progress to date on the development,and further explained the need for the requested variation,which is to add 2' in
terms of the fencing to provide adequate buffering for the nine lots to the south that are adjacent to the farming
operation..
Steve Bauer,attorney,was sworn in to give testimony. Mr.Bauer then reviewed a Powerpoint presentation further
describing the property and the requested variation.
Mr.Bauer then answered questions from the Board. Trustee Trilling stated that,if and when the farming property is
developed,an 8' fence would be appropriate if it is a retail development. However,if it is residential,he asked if the
developer would be amenable to reducing the fence to 6'. Mr.Bauer stated that they would be happy to discuss that
with staff before coming back before the Board.
In answer to a question from Trustee Berman,Mr.Raysa confirmed that,in the event that the adjoining property is
developed as residential,it be treated as existing non-conforming so that it could remain in place until it needs to be
replaced,at which point it would have to comply with ordinary zoning.
President Braiman asked if there were any other comments from the audience or the Board;there were none.
At 8:01 P.M.,President Braiman continued the Public Hearing until the October 20,2014 Village Board Meeting.
TRUSTEE REPORTS
Trustee Sussman noted that September was Prostate Cancer Awareness Month and October is Breast Cancer
Awareness Month.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2014-62—Buffalo Grove Municipal Code
Motion to pass Ordinance#2014-62,amendingChapter 8,Health and Safety,
p and Chapter 12,Street,Sidewalks and
Other,of the Buffalo Grove Municipal Code.
Resolution#2014-21—Raupp Boulevard Bridge
Motion to pass Resolution#2014-21,authorization to sign a Local Agency Agreement for Federal Participation for
the Raupp Boulevard Bridge Replacement.
Resolution#2014-22—Raupp Boulevard Bridge
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`./ Motion to pass Resolution#2014-22,authorization to sign a Local Agency Amendment#1 for Federal Participation
for the Raupp Boulevard Bridge Improvement.
Raupp Boulevard Bridge
Motion for authorization to sign a Construction Engineering Services Agreement for Federal Participation for the
Raupp Boulevard Bridge Replacement.
Resolution#2014-23—Raupp Boulevard Bridge
Motion to pass Resolution#2014-23,authorization to sign a Preliminary Engineering Services Agreement for
Federal Participation Supplement#1 for the Raupp Boulevard Bridge Improvement.
Ordinance#2014-63—371 Springside Lane
Motion to pass Ordinance#2014-63,reauthorizing the special use for a child day care home,371 Springside Lane.
Ordinance#2014-64—554 Patton Drive
Motion to pass Ordinance#2014-64,reauthorizing the special use for a child day care home,554 Patton Drive.
Ordinance#2014-65—Liquor Controls
Motion to pass Ordinance#2014-65,amending Chapter 5.20 Liquor Controls.
Ordinance#2014-66—Liquor Controls
Motion to pass Ordinance#2014-66,amending Chapter 5.20 Liquor Controls.
Ordinance#2014-67—Liquor Controls
Motion to ass Ordinance#2014-67,amending Chapter 5.20 Liquor Controls.
Parkway Tree Trimming
Motion to authorize request for proposals—Parkway Tree Trimming.
Kildeer Creek
Motion to authorize bid for the Kildeer Creek Stream Bank Stabilization project.
Contract Extensions
Motion to authorize execution for contract extensions with CTR Systems,Citywide Maintenance,Elevator
Inspection Services Company,Inc.,Presstech,Inc.,Dropzone Portable Services,Inc.,North American Midway
Entertainment,Clarke Mosquito Control,and Denler,Inc.
Resolution#2014-24—Closed Session Minutes
Motion to pass Resolution#2014-24,approval of Closed Session Meeting Minutes.
Motorized Ambulance Cart/Stretcher(s)
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Motion to authorize request for proposals for Motorized Ambulance Cart/Stretcher(s).
Proclamation—Willard Helander
Motion to accept proclamation commending Willard Helander for her years of service as Lake County Clerk.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
RESOLUTION#2014-25—NORTHWEST WATER COMMISSION
Moved by Stein,seconded by Sussman to pass Resolution#2014-25,ratifying Supplemental Water Purchase and
Sale Contract—Northwest Water Commission.
Mr.,Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Trustee Trilling shared some financial figures that he had discussed with Mr.Bragg today.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-68—ADMINISTRATIVE HEARING SYSTEM
Moved by Trilling,seconded by Terson,to pass Ordinance#2014-68,concerning the Village of Buffalo Grove
Administrative Hearing System.
Chief Casstevens reviewed the proposed ordinance,as well as the following two proposed ordinances,details of
which are contained in the Village Board Meeting Agenda Item Overview that he prepared,as well as his memo to
the Board of October 2,2014. Chief Casstevens thanked Mr.Raysa for his work in preparing the proposed
ordinances.
Mr.Bragg noted the list of offenses eligible to be heard under this adjudication,and noted that the purpose and
intent of this program is to allow some level of convenience and less expense for our residents who would then not
have to appear in County Court and generates less in court costs and fines associated with those court programs. It
also presents efficiencies to Village staff time in attending hearings,as well as increases the amount of revenue to
the Village from certain offenses.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-69—TRAFFIC ADMINISTRATIVE HEARING SYSTEM
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Moved by Trilling,seconded by Terson,to pass Ordinance#2014-69,Traffic Administrative Hearing System to the
Village of Buffalo Grove Municipal Code. Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-70—VEHICLE IMMOBILIZATION
Moved by Trilling,seconded by Ottenheimer,to pass Ordinance#2014-70,adding Vehicle Immobilization to the
Village of Buffalo Grove Municipal Code.
Police Chief Casstevens confirmed that there is currently no plan to obtain a boot,and if the Department were to go
in that direction,the Chief would return to the Board before purchase. The Chief also explained the procedure
followed for towing vehicles.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PRAIRIE KRAFTS BREWING COMPANY
Mr.Bragg introduced this proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Pfeil.
Raj Chauhan and his partner made a presentation regarding the request for referral to the Planning&Zoning
Commission to the Board on the proposed Prairie Krafts Brewing Company in a lease space on Busch Parkway;the
business would include a tasting room;they provided a project description with the petition for special use,and an
analysis of available parking on the property.
Moved by Berman,seconded by Sussman,to refer the Prairie Krafts Brewing Company, 1310 Busch Parkway,
Special Use for an Accessory Retail Use in the Industrial District,to the Planning&Zoning Commission for review,
in accordance with the request in Board packets.
Trustee Berman thinks this is an outstanding and interesting proposal;he has no concern about the general use or the
use in the Industrial District;he does have some concern about the location in this unit in the broader building,
particularly since there is a medical use adjacent;he also has a concern with the parking.
Trustee Trilling stated that his office is located in a building with a microbrewery as a tenant,and while he does not
believe that parking is a serious problem,he does want the Planning&Zoning Commission to look at the parking,
the hours of operation,and the number of people expected at tastings.
Trustee Stein asked several questions with regard to the tastings.
Mr.Bragg noted that,if this is approved,Mr. Stein has prepared an amendment to create a new class of liquor
license.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
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Motion declared carried.
LESTER'S MATERIALS
Moved by Stein,seconded by Sussman,to authorize bid waiver and entry into contract with Lester's Materials.
Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ADMINISTRATIVE ADJUDICATION SOFTWARE.
Moved by Trilling,seconded by Terson,to award contract for Administrative Adjudication Software to IT Stability
Group of Elgin,Illinois,per the information contained in Board packets.
Mr.Michel reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Chief Casstevens.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE HALL ROOF REPLACEMENT
Moved by Stein,seconded by Berman,to reject all bids for Village Hall Roof Replacement.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Adam Moodhe, 151 Mary Lu Lane,commended the Village and the Public Works Department for their handling
of the water main breaks this past weekend. They worked tirelessly until about 4:30 A.M.and did an outstanding
job.
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Elliott Hartstein,908 Providence Lane,thanked the Board for giving him the opportunity to serve on the Arts
Commission,and invited residents to apply to join the Commission,as well as to share their ideas with the
Commission.
EXECUTIVE SESSION
Moved by Sussman,seconded by Terson,to move to Executive Session for the purpose of discussing Pending
Litigation,Section 2(c)(11)of the Illinois Open Meetings Act.Upon roll call,Trustees voted as follows on the
motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 8:38 to 9:58 P.M.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:00 P.M.
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Sirabian,Village Clerk
APPROVED BY HIS 20th DAY OF October ,2014
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