2014-08-04 - Village Board Regular Meeting - Minutes 12873
08/04/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 4,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson and Stein.
Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Scott Anderson,Finance Director;
Resources;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Lauren Stott,
Management Analyst;Brett Robinson,Director of Purchasing;Robert Pfeil,Village Planner;Mike Reynolds,
Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;and Fire
Chief Vavra.
APPROVAL OF MINUTES
Moved by Trilling,seconded by Sussman,to approve the minutes of the July 7,2014 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSTAIN: 1 -Berman
ABSENT: 1 —Ottenheimer
Motion declared carried.
Moved by Berman,seconded by Trilling,to approve the minutes of the July 28,2014 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WARRANT#1234
Mr.Anderson read Warrant#1234 Moved by Trilling,seconded by Berman,to approve Warrant#1234 in the
amount of$3,418,012.73 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman thanked everyone who participated and contributed to the success of the Buffalo Grove
Invitational Fine Art Festival held last month.
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President Braiman announced that there will be openings on the Arts Commission,as well as the Police&Fire
Commission,and he urged residents wishing to become involved to complete a Talent Bank application and submit
it to the Village.
VILLAGE MANAGER'S REPORT
Chief Vavra awarded Company Citations to Lieutenant Dave Mahan,Firefighter Paramedic Mike Spiro,and
Firefighter Paramedic Ryan McCarthy for their quick and noble actions to a May 7,2014 call that quickly escalated
to the point that they needed to rescue a resident from a possible tragic outcome. The gentlemen were congratulated
by the audience and the Board as they received their Citations.
TRUSTEE REPORTS
Trustee Sussman reported on the BBQ Challenge to take place at Buffalo Grove Days,and urged all those
interested to submit an entry form.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution#2014-18—Blank
This resolution number has been intentionally left blank to resolve a numbering issue in the resolution data base.
Resolution#2014-19—2014 Street Reconstruction
Motion to pass Resolution#2014-19,approving an Agreement for Construction Engineering Services for the 2014
Village Wide Contractual Street Reconstruction Project—Phase 2.
Ordinance#2014-53—Armstrong/Lexington Drives
Motion to pass Ordinance#2014-53,removal of turning restrictions at Armstrong Drive and Lexington Drive.
Ordinance#2014-54—Rival Indian Cuisine
Motion to pass Ordinance#2014-54,amending Chapter 5.20,Liquor Controls—Legas,Inc.d/b/a Rivaj Indian
Cuisine.
Ordinance#2014-55—545 Patton Drive
Motion to pass Ordinance#2014-55,granting a variation of the Buffalo Grove Zoning Ordinance, Section
17.20.030,545 Patton Drive.
Chase Bank
Motion to accept Certificate of Initial Acceptance and Approval: Chase Bank.
Fire Plan Review
Motion to authorize entering into an Agreement with FSCI for Third Party Fire Plan Review Services.
Adjudication Management Software
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Motion to authorize Request for Proposals—for Adjudication Management Software.
Plow Vehicle
Motion to authorize bid for a Replacement Plow Vehicle and Equipment.
Jackson Drive Detention Basin
Motion to authorize bid for Jackson Drive Detention Basin Improvements.
Mr.Bragg confirmed that Item 10.F.,Chase Bank,should be removed from the Consent Agenda.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda minus Item 10.F. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
ORDINANCE#2014-56—55 DUNDEE ROAD
Moved by Berman,seconded by Trilling,to pass Ordinance#2014-56,approving rezoning to the B-2 Business
District and approving a Special Use for an Auto Laundry,55 Dundee Road,in accordance with materials contained
in Board packets and the draft ordinance dated 7/29/2014.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WATER MAIN REHABILITATION
Moved by Stein,seconded by Terson,to reject all bids,waive bids,and authorize staff to negotiate with Fer-Pal
Construction for water main line services as detailed in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Monico.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
2014 WATER MAIN REHABILITATION
Moved by Stein to waive bids and issue a change order for 2014 water main rehabilitation project in accordance
with information contained in Board packets.
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Mr.Bragg explained that there is no change order to vote on this evening because bids for the project have been
rejected.
Trustee Stein withdrew his motion.
BORDERAUX COURT BIKE PATH
Mr.Monico reviewed the staff recommendations regarding the flooding and reconstruction issues of the Bordeaux
Court Bike Path.
Trustee Berman stated that,while he believes that it is unfortunate to take a piece of the bike path system out of the
overall system,he believe the staff analysis is complete and carefully done and the recommended approach is
sensible,however,he hopes that staff pursues the opportunities to replace this path with another facility in the near
area so that the system does not suffer,even though it does not make sense to pour money into this particular
segment of the path.
Trustee Trilling asked that Public Works erect appropriate signage to inform the public that the path is closed.
Mr.Bragg stated that staff will proceed with preparing the details and amendments to the system plan for the
abandonment of this section of trail.
2014 PARKWAY TREE PLANTING PHASE II PROJECT
Pursuant to information provided in Board packets,it was moved by Stein,seconded by Berman,to award bid for
the 2014 Parkway Tree Planting Phase II Project,Plantings#1,#4 and#5 to Acres Group for a price not to exceed
$333,995,and the rejection of bids for Plantings#2 and#3 with a waiver of bids and award of Plantings#2 and#3
to Beary Landscaping in a price not to exceed$214,480.
Mr.,Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
1477 BARCLAY BOULEVARD
Moved by Berman,seconded by Terson,to refer the Medical Cannabis Dispensary, 1477 Barclay Boulevard,as
proposed in Board packet materials.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Pfeil.
Curt Innis,Midwest Releaf,introduced the members of their team: Mark Spencer,Quality Assurance Leader;Jim
Fisher,Operation;Ann Curr,Education;Harry Brown,Security.
Mr.Fisher provided background on the act,the benefit that it provides for patients that are in need.
Mr. Innis continued the presentation,reviewing the company and their mission and objectives,as well as the
proposed facility itself.
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Mr.Raysa confirmed that,pursuant to State Statute,the Village cannot refuse this particular type of business within
at least some qualifying zoning categories in the Village,and certain zoning districts and areas in the Village that
would be appropriate and compliant with the standards set by the Statutes have been identified by the Village.
Mr.Fisher reviewed the security measures that will be present at the facility.
The petitioners then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
EMMERICH PARK EAST
Mr.Bragg reviewed the request of the Bills Youth Football Association requesting an amendment to Special Use
Ordinance#2003-53 which governs the use of the public address system at Emmerich Park East,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan.
Trustee Terson disclosed that he is an employee of the Buffalo Grove Park District,but since this is not a contractual
agreement between the Village and the Park District,he does not believe there is any conflict and he will be
participating in the discussion and vote.
Trustee Berman noted for the record that Mr.Projansky is his next door neighbor.
Todd Projansky,representing the Buffalo Grove Bills Youth Football and Cheerleading Association,reviewed the
request of the Association to extend the hours during which sound amplification is permitted for Bills football
games. Mr.Projansky then answered questions from the Board.
Mr.Bragg read the regulations set forth in the current ordinance.
Trustee Berman reviewed the deliberations that took place in reaching a compromise to create the current ordinance.
Moved by Stein,seconded by Terson,to refer the amendment of Ordinance#2003-53,Emmerich Park East Public
Address System, 151 Raupp Boulevard,to the Planning&Zoning Commission for review.
President Braiman asked that the neighbors receive notification when there is a workshop scheduled,as well as
when there is a Public Hearing scheduled.
Trustee Berman strongly urged that the Association work closely and directly with the neighbors to foster a
compromise agreed to by everyone.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
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President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE SESSION
Moved by Trilling,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act and Collective Bargaining,Section 2(c)(2)of the Illinois Open
Meetings Act.Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
The Board moved to Executive Meeting from 8:50 P.M.to 10:00 P.M.
ADJOURNMENT
Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:01 P.M.
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hret M.Sirabian,Village Clerk
APPROVED BY ME THIS 8th DAY OF September ,2014
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a \Vil
age President