2014-07-07 - Village Board Regular Meeting - Minutes 12867
07/07/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JULY 7,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Trilling,Sussman,Terson,Stein and
Ottenheimer. Trustee Berman was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;
Resources;Lauren Stott,Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson,Director of
Purchasing;Robert Pfeil,Village Planner;Mike Reynolds,Director of Public Works;Darren Monico,Village
Engineer;Geoff Tollefson,Director of Golf Operations;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Terson,to approve the minutes of the June 16,2014 Regular Meeting. Upon
roll call,Trustees voted as follows on the motion:
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
WARRANT#1233
Mr.Anderson read Warrant#1233. Moved by Trilling,seconded by Sussman,to approve Warrant#1233 in the
amount of$3,072,959.73 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman reminded everyone of the upcoming Buffalo Grove Invitational Fine Art Festival to be held
July 12-13,2014 at the Buffalo Grove Town Center. The Buffalo Grove Jazz Band will perform a concert to kick
off the Festival at the Rotary Village Green on July 11,2014 at 7:00 P.M.
President Braiman announced that the Farmer's Market is in full swing and urged residents to visit the Market on
Sunday mornings.
President Braiman read a Proclamation recognizing Megan Bozek for her accomplishment in being a part of the
2014 Winter Olympic Games on the Silver Medal USA Women's Hockey Team. Ms.Bozek was congratulated by
the audience and the Board as President Braiman presented the Proclamation to her.
VILLAGE MANAGER'S REPORT
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ComEd's External Affairs Manager Darren Boundy was present to provide information about the ComEd Smart
Meter Installation Program and system upgrades completed or planned in Buffalo Grove. Mr.Boundy also
answered questions from the Board.
Tom Milas,EAB Program Manager,provided an update on the Emerald Ash Borer program. Mr.Milas then
answered questions from the Board regarding the program.
TRUSTEE REPORTS
Trustee Sussman added more details to the report on the Buffalo Grove Invitational Fine Art Festival.
POLICE DEPARTMENT PROMOTIONS
Chief Casstevens presented a brief description on the structure of the Police Department,and he thanked those
officers who have served as Corporal to date.
Police Commission Chairman Viehman presented a brief background for each of the officers being promoted this
evening. Chairman Viehman then administered the Oath of office to the Police Department's three new Lieutenants:
Lieutenant Scott Eisenmenger,Lieutenant Anthony Gallagher and Lieutenant Tom Nugent. Chairman Viehman also
delivered the Oath of Office to three new Sergeants: Sergeant Paul Jamil,Sergeant Dean Schulz and Sergeant Tara
Anderson. Family members of those promoted pinned on their badges as they were congratulated by the audience
and the Board.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance#2014-45—2229 Avalon Drive
Motion to pass Ordinance#2014-45,granting variations to the Buffalo Grove Municipal Code for 2229 Avalon
Drive.
Ordinance#2014-46—Buchanan Energy
Motion to pass Ordinance#2014-46,amending Chapter 5.20 Liquor Controls—Class D 1 —Buchanan Energy.
Ordinance#2014-47—Municipal Code
Motion to pass Ordinance#2014-47,amending Chapter 10 of the Village of Buffalo Grove Municipal Code.
Village Hall Roof Replacement
Motion to authorize bid for Flat Roof Replacement for Village Hall.
Buffalo Grove Art Festival Contractor
Motion to authorize Request for Proposals—Buffalo Grove Art Festival Contractor.
Calcium Chloride
Motion to authorize purchase of Calcium Chloride for the 2014-2015 Winter Driving Season.
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Video Services
Motion to authorize Request for Proposals for video services related to Village Board Meetings.
Baxter Woodman CSI
Motion to authorize and execute Support Service Agreement with Baxter Woodman CSI.
Moved by Terson,seconded by Sussman,to approve the Consent Agenda.
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2014-48—BUFFALO GROVE PARK DISTRICT GOLF&SPORTS CENTER
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
item Overview prepared by Mr.Pfeil.
Moved by Trilling,seconded by Ottenheimer,to pass Ordinance#2014-48,approving an Amendment to the Special
Use for the Buffalo Grove Park District Golf&Sports Center.
Trustee Terson noted that he is an employee of the Buffalo Grove Park District,but he does not have any contractual
interest with them so he will be participating.
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2014-49—1691-1697 WEILAND ROAD
Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2014-49,approving Amendment of the Planned
Unit Development, 1691-1697 Weiland Road,in accordance with materials contained in Board packets.
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Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 5 Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2014-50—1622 BARCLAY BOULEVARD
Moved by Trilling,seconded by Sussman,to pass Ordinance#2014-50,approving a Special Use for a Recreation
Facility in Industrial District, 1622 Barclay Boulevard.
Trustee Ottenheimer recused himself because of a direct conflict on this item.
Upon roll call,Trustees voted as follows:
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AYES: 4—Trilling,Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Berman
RECUSED: 1 —Ottenheimer
Motion declared carried.
ORDINANCE#2014-51—TORAH ACADEMY
Moved by Ottenheimer,seconded by Sussman,to pass Ordinance#2014-51,an Amendment of the Village Zoning
Ordinance adding a Special Use in the Industrial District,in accordance with materials contained in Board packets.
Mr.Bragg reviewed both this item and the next agenda item on the proposed Special Use amendment,details of
which can be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ORDINANCE#2014-52—720 ARMSTRONG DRIVE
Moved by Ottenheimer,seconded by Terson,to pass Ordinance#2014-52 approving Special Uses for an Elementary
School in Industrial District,720 Armstrong Drive,in accordance with materials in Board packets. Upon roll call,
Trustees voted as follows:
AYES: 5—Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
ARMSTRONG/LEXINGTON DRIVES
Mr.Monico presented an update on the turning restriction at Armstrong Drive and Lexington Drive,details of which
may be found in his memo to Mr.Bragg of June 9,2014.
Although there is no solution that will satisfy everyone,Mr.Bragg stated that staff believes that the proposed
modification of removing the two turning restrictions is probably the best solution at this point.
Chief Casstevens presented background from the police perspective.
After Board discussion,the suggestion to remove the southbound right turn from Lexington to westbound
Armstrong,and removing the eastbound left turn from Armstrong Drive to northbound Lexington is somewhat of a
compromise and seems to be the best solution. Staff will monitor the situation and report back in approximately 60
days to see if changes are warranted.
Moved by Stein,seconded by Ottenheimer,to implement the above mentioned action. Upon roll call,Trustees
voted as follows:
AYES: 5 Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
2014 STREET RECONSTRUCTION PROJECT=PHASE 2
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Moved by Stein, seconded by Sussman,to award bid for the 2014 Street Reconstruction Project—Phase 2 to
Chicagoland Paving in an amount not to exceed$859,900.00,in accordance with information contained in Board
packets.
Trustee Stein posed several questions which were answered by Mr.Monico.
In answer to a question from Trustee Trilling,Mr.Monico confirmed that he is a Civil Engineer,and that he is the
Village Engineer for the Village of Buffalo Grove,and that he has been practicing for approximately 20 years,and
that he is comfortable with the proposed bid award for the work to be performed on this particular project.
Upon roll call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson,Ottenheimer
NAYS: 1 —Stein
ABSENT: 1 —Berman
Motion declared carried.
FY 2013 AUDIT ACCEPTANCE
Moved by Ottenheimer,seconded by Sussman,to approve the FY 2013 Audit Acceptance prepared by Baker Tilly
for the year ended December 31,2013,in accordance with the Comprehensive Annual Financial Report received by
the Board.
Mr.Anderson provided a brief presentation on the FY 2013 Audit,details of which are contained in the Village
Board Meeting Agenda Item Overview that he prepared. Mr.Anderson thanked the Finance staff for their work in
compiling this document.
Moved by Sussman,seconded by Terson,to accept the FY 2013 Audit.
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
2014 TRACKLESS MT6 UTILITY TRACTOR
Moved by Stein,seconded by Sussman,to authorize purchase of a 2014 Trackless MT6 Utility Tractor in the
amount of$121,622.00,in accordance with material contained in Board packets.
Mr.Bragg reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Reynolds.
Mr.Bragg noted that the correct amount is actually$125,621.50.
Trustees Stein and Sussman amended the motion to reflect the amount of$125,621.50.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
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President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Paulette Greenberg,Chair of the Buffalo Grove Farmer's Market,presented an update on the 2014 Farmer's
Market.
EXECUTIVE SESSION
Moved by Sussman,seconded by Trilling,to move to Executive Session for the purpose of discussing Approval of
Closed Session Minutes,Section 2(c)(21),of the Illinois Open Meetings Act and Collective Bargaining,Section 2
(c)(2)of the Illinois Open Meetings Act.
AYES: 5—Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSENT: 1 —Berman
Motion declared carried.
The Board moved to Executive Meeting from 9:05 P.M.to 9:45 P.M.
ADJOURNMENT
Moved by Sussman, seconded by Terson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:46 P.M.
andt M. Sirabian,Village Clerk
APPROVED BY ME THIS 4th DAY OF August ,2014
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