2014-06-16 - Village Board Regular Meeting - Minutes 12861
06/16/2014
�./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JUNE 16,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:35 P.M. Boy Scout Troop 79 presented the colors as those
present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Lauren Stott,
Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson,Purchasing Director;Robert Pfeil,
Village Manager;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the May 19,2014 Regular Meeting. Upon
roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANT#1232
0
Mr.Anderson read Warrant#1232. Moved by Sussman,seconded by Trilling,to approve Warrant#1232 in the
amount of$3,344,702.43 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman extended sympathy to the family of our long-time Village Engineer,Dick Kuenkler,who passed
away this past week. President Braiman recounted some of the achievements that Mr.Kuenkler made to the Village
of Buffalo Grove during his tenure prior to his retirement in 2012. Mr.Kuenider was a friend to Village staff and
the Village Board and will be missed by all.
VILLAGE MANAGER'S REPORT
Mr.Bragg introduced and welcomed our new Management Analyst,Pete Cahill,who recently joined the Village
staff.
Mr.Bragg noted that,if there is no objection from the Board,the Committee of the Whole meeting originally
scheduled for July 21,2014 will be re-scheduled to July 28,2014. There were no objections.
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Mr.Bragg reported that staff is testing out some LED lighting for the Lake-Cook Road project as we move into the
Phase II planning of that design for the Lake-Cook Road expansion.
PUBLIC HEARING—PLANNING&ZONING COMMISSION
President Braiman called the Public Hearing regarding the proposed ordinance amending the Village of Buffalo
Grove Municipal Code,including establishment of Planning&Zoning Commission,to order at 7:40 P.M. Notice of
Public Hearing was published in Daily Herald on 5/28/14.
Roll call indicated the following present: President Braiman,Trustees Berman,Trilling, Sussman,Terson,Stein,
Ottenheimer.
President Braiman swore in Deputy Village Manager Jenny Maltas to give testimony.
Ms.Maltas reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil. An overview of the proposed ordinance follows:
• Combine the Plan Commission and the Zoning Board of Appeals into one body
• Combine the Board of Health and the Blood Commission into one body
• Allow the Zoning Administrator to approve shopping center deviations administratively
• Allow the Zoning Administrator to approve copy changes to an existing sign administratively
• Provide for discretion regarding referrals from Village Board to the Planning&Zoning Commission.
Routine referrals will be eliminated-such as special uses already allowed in the Village Code of
Ordinances.Referrals will be used for matters of policy or on complex projects.
• Eliminate a separate Appearance Review Team meeting and provides that the Planning&Zoning
Commission will complete an Appearance Review. Still provides staff the ability to call a meeting should
the project warrant a separate Appearance Review meeting.
• Provide for some routine language clean up
President Braiman asked if there were any comments or questions from the audience or the Board. There were
none.
President Braiman identified the documents referenced by Ms.Maltas as Ordinance#2014-43 and Ordinance#2014-
44 contained in Board packets. Mr.Raysa noted further identification in the upper left-hand corner of the draft is
marked 6/09/2014.
At 7:43 P.M.,President Braiman continued the Public Hearing until later on in the agenda.
TRUSTEE REPORTS
Trustee Terson reported that the Farmer's Market continues every Sunday morning from 8:00 A.M.until 12:30
P.M.
Trustee Terson reported that the Buffalo Grove Environmental Action Team will host a Green Fair in conjunction
with the Farmer's Market on Sunday,June 22,2014,also from 8:00 A.M. to 12:30 P.M.
Trustee Stein reported on the upcoming Buffalo Grove Arts Festival to be held on Saturday and Sunday,July 12-
13,2014. Volunteers are still being sought for the event.
Trustee Berman reported that the Relay for Life held last Friday was another great event that is close to reaching its
goal of$100,000,and he thanked everyone who attended and donated for their support of our high school students
V who work so diligently on this event.
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CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Resolution#2014-17—2014 Contractual Street Maintenance
Motion to pass Resolution#2014-17,Calendar Year 2014 Villagewide Contractual Street Maintenance Program
Motor Fuel Tax Resolution.
Ordinance#2014-41—Prevailing Wages
Motion to pass Ordinance#2014-41,concerning Prevailing Wages.
Ordinance#2014-42—Grill on the Rock
Motion to pass Ordinance#2014-42,granting variations to the Buffalo Grove Sign Code for Grill on the Rock,301
Milwaukee Avenue.
Pro Temp of Illinois
Motion to award bid to Pro Temp of Illinois for HVAC Improvements at Pump Stations 1 and 7.
Resolution#2014-18-Pay Ranges
Motion to pass Resolution#2014-18,2014 Pay Ranges.
Proclamation—Immigration Heritage Month
Motion to approve Proclamation in Support of Immigration Heritage Month.
Alpha Paintworks,Inc.
Motion to award contract to Alpha Paintworks,Inc. for Fire Hydrant Sandblasting&Painting.
Electronic Credit Card Payment Services
Motion to authorize request for proposals for Electronic Credit Card Payment Services.
Moved by Sussman,seconded by Berman,to approve the Consent Agenda.
Trustee Stein asked a question regarding Item 10.C.,and Mr.Bragg noted a typo on Item 10.E.and a corrected
copy is on the dais.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-43—PLANNING&ZONING COMMISSION
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Moved by Berman,seconded by Sussman,to pass Ordinance#2014-43,amending Village of Buffalo Grove
Municipal Code,including establishment of Planning&Zoning Commission,in accordance with materials
contained in Board packets,and the draft ordinance dated 6/09/2014. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2014-44—VILLAGE APPEARANCE PLAN
Moved by Berman,seconded by Ottenheimer,to pass Ordinance#2014-44,amending the Village Appearance Plan
pertaining to Planning&Zoning Commission,in accordance with materials contained in Board packets,and the
draft ordinance dated 6/09/2014. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman closed the Public Hearing at 7:55 P.M.
PLANNING&ZONING COMMISSION
President Braiman appointed the following residents to the newly formed Planning&Zoning Commission: Eric
Smith,Chair,Mitch Weinstein,Zil Kahn,Joanne Johnson,Steve Goldspiel,Matt Cohn,Ira Shapiro,Frank Cesario,
Scott Lessor.
Moved by Berman,seconded by Sussman to concur with President Braiman's appointments. Upon roll call,
Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
President Braiman thanked all previous members of both Commissions for their many years of service to the
community.
GOLF&SPORTS DOME
Mr.Bragg reviewed the proposed Special Use amendment,details of which can be found in the Village Board
Meeting Agenda Item Overview prepared by Mr.Pfeil.
Dan Schimmel,Executive Director of the Buffalo Grove Park District,made a presentation reviewing the request
being made by the Buffalo Grove Park District.
After Board discussion,it was moved by Berman and seconded by Ottenheimer,to direct staff to prepare the
appropriate ordinance to allow for the Special Use amendment for the Buffalo Grove Park District Golf&Sports
Center,801 McHenry Road. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PUMP STATION IMPROVEMENTS
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Moved by Stein,seconded by Sussman,to reject all bids for Pump Station Improvements and a Request for
Authorization to Rebid as Individual Projects,in accordance with material contained in Board packets.
Mr.Bragg reviewed the staff request,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
There was discussion on the bidding process.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2014 MFT
Moved by Stein,seconded by Terson,to award bid for the 2014 MFT Roadway and Water Main Improvement
Project in the amount of$1,919,074 to Peter Baker&Sons,Inc.,in accordance with material contained in Board
packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Monico.
It was pointed out that this bid came in under the engineer's estimate.
Upon roll call,Trustees voted as follows:
�•/ AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
23020 EASTON AVENUE
Mr.Bragg reviewed the proposed development,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Chris Walsh of Tandem Architecture and Spearhead Properties summarized the request of the developer to be
referred to the Planning&Zoning Commission.
After Board discussion,it was moved by Ottenheimer,seconded by Stein to refer the proposed residential
development,23020 N. Easton Avenue,to the Planning&Zoning Commission for review.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
ADJOURNMENT
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Moved by Terson,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:22 P.M.
et M irabian,Village Clerk
APPROVED BY ME THIS 7th DAY OF July ,2014
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