2014-05-19 - Village Board Regular Meeting - Minutes 12857
05/19/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 19,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson,Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager;Art Malinowski,Director of Human Resources;Lauren Stott,Management Analyst;Evan Michel,
Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson,Purchasing Director;Robert Pfeil,
Village Planner;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Jason Shick,
InterDev;Neal Matchan,InterDev;Geoff Tollefson,Director of Golf Operations;Police Chief Casstevens,and
Mike Baker,Deputy Fire Chief.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Trilling,to approve the minutes of the May 5,2014 Regular Meeting. Upon
roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 0—None
Motion declared carried.
Moved by Sussman,seconded by Stein,to approve the minutes of the May 1,2014 Special Meeting. Upon roll call,
Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
ABSTAIN: 0—None
Motion declared carried.
WARRANT#1231
Mr.Robinson read Warrant#1231. Moved by Terson,seconded by Sussman,to approve Warrant#1231 in the
amount of$2,071,986.26 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman urged residents to attend the Memorial Day ceremony to be held on Monday,May 26,2014 at
11:00 a.m.at Knopf Cemetery on Arlington Heights Road.
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VILLAGE MANAGER'S REPORT
Mr.Bragg introduced Mr.Andrew Brown,Deputy Finance Director.Mr.Brown comes to the Village from the City
of Cicero.He is a graduate of Western Michigan University and Elmhurst College.The Village would like to
welcome Mr.Brown to the team.
SPECIAL BUSINESS—PROMOTIONAL OATH FOR POLICE DEPARTMENT
The Oath of Office was delivered by Police Chief Steven Casstevens to the Police Department's new Deputy Chief
Michael Szos and Commander Roy Bethge, followed by Sergeant Vincent Positano's swearing in as new Police
Sergeant by the Fire and Police Commission Chairman,Al Viehman.
TRUSTEE REPORTS
There were no Trustee reports.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Deputy Village Clerk read a
brief synopsis of each of the items on the Consent Agenda.
Ordinance#2014-37—Mariano's Fresh Market
Motion to pass Ordinance#2014-37,granting variations to certain sections of the Buffalo Grove Municipal Code for
Mariano's Fresh Market,450 Half Day Road.
Ordinance#2014-38—Title 10
Motion to pass Ordinance#2014-38,amending Chapter BG-15,of Title 10 of the Buffalo Grove Municipal Code
concerning size,weight and load.
Award of Contract—Kildeer Creek
Motion to award the contract for engineering design to Baxter Woodman for the Kildeer Creek stream stabilization
in an amount not to exceed$23,000.
Proclamation—Belmont Village Senior Living Day
A Proclamation recognizing June 12,2014 as Belmont Village Senior Living Day.
Moved by Sussman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCES AND RESOLUTIONS
Ordinance#2014-39—Outside Display of Propane
Moved by Terson,seconded by Stein,to approve Ordinance#2014-39,amending the Zoning Ordinance concerning
outside display of propane in Business Districts.
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�./ Mr.Bragg advised that staff recommends approval of an amendment to the Zoning Ordinance permitting outside
propane cages in all B districts.It should be noted that outdoor storage or sales area for propane is restricted partially
or entirely in the B-1,B-2,B-3 and B-5 districts. Staffs recommendation is contingent on the applicant meeting
certain code,setback,separation and appearance review conditions.This proposed amendment was reviewed by the
Plan Commission and recommended for approval by a vote of 4 to 2.
Staff answered questions from Trustee Sussman concerning the number of current businesses that have outdoor
propane displays and sales and how many more would be anticipated based on the amendment.
Staff also answered questions from Trustee Berman regarding the concerns of the Plan Commission regarding
sidewalk clearance,accessibility and appearance.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling,Terson,Stein,Ottenheimer
NAYS: 1 —Sussman
Motion declared carried.
Ordinance#2014-40—Class G5 Liquor License
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Lauren Stott.
Moved by Sussman,seconded by Terson,to approve Ordinance#2014-40,amending Chapter 5.20,Liquor Controls,
to add a Class G5 License.Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Resolution#2014-16—Acquisition of a Replacement Storage Network(SAN)
Moved by Sussman,seconded by Trilling,to approve Resolution#2014-16,authorizing the Village Manager to
negotiate with vendors for the acquisition of a replacement storage network.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Robert Giddens.
Mr.Raysa answered a procedural question from President Braiman.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
NEW BUSINESS
Award of Contract—Sewer Lining Services
Moved by Stein,seconded by Trilling,to award the contract for sewer lining services to Insituform in an amount not
to exceed$450,000.00.
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Mr.Bragg advised that staff requests that the Village Board authorize the Village Manager to execute a contract
with Insituform Technologies for the 2014 Sewer Lining Project in accordance with the Illinois Governmental Joint
Purchasing Act. Staff recommends the bid award above the quantity price of$405,572.00 in order to complete
additional work in the system.This project was planned,budgeted and would be paid from capital improvement
funds.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Authorization to Purchase Software—New World Systems Community Development
Moved by Ottenheimer,seconded by Berman,to authorize the Village Manager to execute a contract with New
World Systems to purchase software,manage the installation,convert a percentage of existing data,and
provide training.
Ms.Maltas reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Scott Anderson.Ms.Maltas added that this module might be able to handle the adjudication
through the code enforcement portion of the module. Staff is still researching this capability.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling,Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
There were no questions from the audience.
EXECUTIVE SESSION
Moved by Berman,seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Collective
Bargaining,Section 2(c)(2)of the Illinois Open Meetings Act,and Personnel,Section 2(c)(1),of the Illinois Open
Meetings Act.
AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from to 8:12 P.M.to 8:23 P.M.
ADJOURNMENT
Moved by Sussman,seconded by Terson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:25 P.M.
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(Th--tdiA-- ACWItt-kek--
Julie Kamka,Deputy Village Clerk
APPROVED BY ME THIS 16th DAY OF June ,2014
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